Weekly processes and fiscal calendars
The Financial Management Services calendar provides recurring financial processing activities and key month-end close and payroll processing dates for the fiscal year.
The fiscal month closes on the fourth business day of the month.
Note: University-observed holidays may affect processing schedules. Refer to the ASU holiday calendar for observed holiday dates.
Weekly financial activities
| Day | Activity |
|---|
| Monday and Thursday | Costing allocation encumbrance reset |
| Friday | Facilities and Administrative encumbrance reset |
| Saturday | ASC, Risk Management and Netcom allocations |
Weekly processing items
The following items are processed Monday through Friday:
- Accounts payable check run
- Cash receipting
- Concur integrations
- Facilities and Administrative charges post in real time with expenses
- Purchasing Card integrations
- Travel check run
Fiscal year-end calendars
Download a list of deadlines and important dates:
Month-end and payroll processing schedule
The following dates apply to the month-end close and payroll processing for the current and previous two fiscal years:
July
| FY 2027 | FY 2026 | FY 2025 |
|---|
| July 8: On-cycle payroll interface | July 9: On-cycle payroll interface | July 11: On-cycle payroll interface |
| July 22: On-cycle payroll interface | July 23: On-cycle payroll interface | July 25: On-cycle payroll interface |
August
| FY 2027 | FY 2026 | FY 2025 |
|---|
| Aug. 5: On-cycle payroll interface | Aug. 6: Previous month's end close | Aug. 6: Previous month's end close |
| Aug. 6: Previous month's end close | Aug. 6: On-cycle payroll interface | Aug. 8: On-cycle payroll interface |
| Aug. 19: On-cycle payroll interface | Aug. 20: On-cycle payroll interface | Aug. 22: On-cycle payroll interface |
September
| FY 2027 | FY 2026 | FY 2025 |
|---|
| Sept. 2: On-cycle payroll interface | Sept. 3: On-cycle payroll interface | Sept. 5: On-cycle payroll interface |
| Sept. 4 Previous month's end close | Sept. 5: Previous month's end close | Sept. 6: Previous month's end close |
| Sept. 16: On-cycle payroll interface | Sept. 17: On-cycle payroll interface | Sept. 19: On-cycle payroll interface |
| Sept. 30: On-cycle payroll interface | None | None |
October
| FY 2027 | FY 2026 | FY 2025 |
|---|
| Oct. 6: Previous month's end close | Oct. 1: On-cycle payroll interface | Oct. 3: On-cycle payroll interface |
| Oct. 14: On-cycle payroll interface | Oct. 6: Previous month's end close | Oct. 4: Previous month's end close |
| Oct. 28: On-cycle payroll interface | Oct. 15: On-cycle payroll interface | Oct. 17: On-cycle payroll interface |
| None | Oct. 29: On-cycle payroll interface | Oct. 31: On-cycle payroll interface |
November
| FY 2027 | FY 2026 | FY 2025 |
|---|
| Nov 5: Previous month's end close | Nov. 6: Previous month's end close | Nov. 6: Previous month's end close |
| Nov. 11: On-cycle payroll interface | Nov. 12: On-cycle payroll interface | Nov. 14: On-cycle payroll interface |
| Nov. 23: On-cycle payroll interface | Nov. 24: On-cycle payroll interface | Nov. 26: On-cycle payroll interface |
December
| FY 2027 | FY 2026 | FY 2025 |
|---|
| Dec. 4: Previous month's end close | Dec. 4: Previous month's end close | Dec. 5: Previous month's end close |
| Dec. 9: On-cycle payroll interface | Dec. 10: On-cycle payroll interface | Dec. 12: On-cycle payroll interface |
| Dec. 21: On-cycle payroll interface | Dec. 22: On-cycle payroll interface | Dec. 24: On-cycle payroll interface |
January
| FY 2027 | FY 2026 | FY 2025 |
|---|
| Jan. 6: On-cycle payroll interface | Jan. 7: Previous month's end close | Jan. 7: Previous month's end close |
| Jan. 7: Previous month's end close | Jan. 7: On-cycle payroll interface | Jan. 9: On-cycle payroll interface |
| Jan. 20: On-cycle payroll interface | Jan. 21: On-cycle payroll interface | Jan. 23: On-cycle payroll interface |
February
| FY 2027 | FY 2026 | FY 2025 |
|---|
| Feb. 3: On-cycle payroll interface | Feb. 4: On-cycle payroll interface | Feb. 6: Previous month's end close |
| Feb. 4: Previous month's end close | Feb. 5: Previous month's end close | Feb. 6: On-cycle payroll interface |
| Feb. 17: On-cycle payroll interface | Feb. 18: On-cycle payroll interface | Feb. 20: On-cycle payroll interface |
March
| FY 2027 | FY 2026 | FY 2025 |
|---|
| March 3: On-cycle payroll interface | March 4: On-cycle payroll interface | March 6: Previous month's end close |
| March 4: Previous month's end close | March 5: Previous month's end close | March 6: On-cycle payroll interface |
| March 17: On-cycle payroll interface | March 18: On-cycle payroll interface | March 20: On-cycle payroll interface |
| March 31: On-cycle payroll interface | None | None |
April
| FY 2027 | FY 2026 | FY 2025 |
|---|
| April 6: Previous month's end close | April 1: On-cycle payroll interface | April 3: On-cycle payroll interface |
| April 14: On-cycle payroll interface | April 6: Previous month's end close | April 4: Previous month's end close |
| April 28: On-cycle payroll interface | April 15: On-cycle payroll interface | April 17: On-cycle payroll interface |
| None | April 29: On-cycle payroll interface | None |
May
| FY 2027 | FY 2026 | FY 2025 |
|---|
| May 6: Previous month's end close | May 6: Previous month's end close | May 1: On-cycle payroll interface |
| May 12: On-cycle payroll interface | May 13: On-cycle payroll interface | May 6: Previous month's end close |
| May 26: On-cycle payroll interface | May 27: On-cycle payroll interface | May 15: On-cycle payroll interface |
| None | None | May 29: On-cycle payroll interface |
June
| FY 2027 | FY 2026 | FY 2025 |
|---|
| June 4: Previous month's end close | June 4: Previous month's end close | June 5: Previous month's end close |
| June 9: On-cycle payroll interface | June 10: On-cycle payroll interface | June 12: On-cycle payroll interface |
| June 23: On-cycle payroll interface | June 24: On-cycle payroll interface | June 26: On-cycle payroll interface |
