Department Mail

Each ASU campus uses a specialized address format, including a campus-specific mail code, to ensure efficient and accurate delivery.

Use the ASU directory to find a faculty or staff member. To find the mailing address of a department, visit the department’s webpage or use the A-Z Index for an alphabetical list of all ASU departments.

Mail delivered from off-campus to an on-campus department via the U.S. Postal Service should follow these appropriate formats:

Outgoing mail is collected from each department Monday through Friday during the morning and guaranteed to be mailed the same day. 

For mail sent out through US Postal Service:

• All outgoing USPS mail requires a new envelope barcode *CCXXXX001* printed on the front or back of the envelope for billing purposes. This new envelope barcode is required on all outgoing postal mail effective June 21, 2018.  Use this for to create your new envelope code.

• All outgoing mail should be banded together with the address side of the mail-facing the same direction.

• Campus departments may order barcode labels if the department’s envelopes do not have preprinted barcodes.

• If the mailing is too large to use a rubber band, place the mail in either a mailing tub or tray facing the same direction. Tubs and trays can be ordered on our website.

• One barcode label may be placed on the top of each rubber-banded bundle for large mailings.

• Mail Services will seal envelopes under the following conditions:

  • No charge for 9 ½” x 4 ¼”, No. 10 envelopes. Ensure the flaps of each envelope are face-up.
  • Depending on the size of the envelope, Mail Services can also seal some invitation-type envelopes. Contact Mail Services with the envelope size.
  • Processing fee may be applied for sealing larger envelopes.

For mail sent via campus mail:

• Campus mail consists of ASU interoffice campus envelopes.

• Large intercampus mailings of 100 pieces or more of identical items should be banded by department and placed in route order.

• To send boxes through campus mail please create a courier request.

Outgoing mail may be dropped off for processing at these locations.

Polytechnic campus

Outgoing mail can be dropped off at Central Receiving, 7041 Unity Drive until 1:00 p.m. for same day processing.

West campus

Outgoing mail can be dropped off at Central Services Complex until 12:30 p.m. for same day processing.

Customs forms

Postal customs forms are required for international mail including packages and heavy, large letters. Letters, cards and flats, such as lightweight large letters, do not require a customs form. Mail with APO/FPO/DPO destinations also requires a Customs Declaration Form.

Access and print the online Customs Declaration Form. Complete the form using the following instructions:

1. Complete the Sender and Recipient fields – include sender’s phone number.

2. Enter the weight of the package – estimate the weight if unknown.

3. Enter the value of the package – a dollar amount must be entered.

4. Select the service required. Most very lightweight packages are First Class International while heavier packages are Priority Mail.

5. Review the form.

6. Print, sign and date one copy for packages less than 4 pounds and three copies for any package more than four pounds.

7. Insert the customs form in the plastic sleeve and leave the package with your outgoing mail for processing at Mail Services.

International Addresses 

International mail can be sent only through first-class, Priority Mail or Express Mail. International addresses should be formatted as follows:

Recipient name
Address
City
Province or state
Postal code
Country – no abbreviations

The country cannot be entered in the same field as the city, state or postal code.

The U.S. Postal Service requires the entire international address to be written or typed in capital letters, with the bottom line of the address showing only the country name, written in full, without abbreviations. Example:

MRS. HELEN SAUNDERS
1010 CLEAR STREET
OTTAWA ON  K1A 0B1
CANADA

All international mail must contain a complete return address with full names printed.

Overseas military addresses must contain the APO or FPO designation along with a two-character state abbreviation of AE, AP or AA and the ZIP code. For example:

APO AE 09001-5275 

FPO AP 96606-2783 

APO AA 34035-4198

ASU students should refer to their MyASU account for their personal ASU address information while enrolled. Any questions about student mail should be directed to University Housing or The UPS Store.

ASU Mail Services does not receive, process, or deliver student mail.

Contact University Housing at Arizona State University
P: 480-965-3515
F: 480-965-1534

Student Mail Services Locations