Building Permit requirement scope
An ASU Building Permit Application is required for all construction work, including donated work. Construction work includes but is not limited to: new construction; demolition; remodels; fire alarm systems; new mechanical, electrical, plumbing and structural systems; replacement of mechanical, electrical, plumbing and structural systems with modifications; hot work; temporary power connections; manufactured housing installations; and other types of projects such as drywell installations, repairs and closures. Depending on the project scope, additional permits may be required by other state agencies.
Capital Programs Management Group, Facilities Management, or approved third parties must initiate ASU Building Permit Applications. Any exceptions shall be granted by the ASU Building Official. Design, materials and workmanship shall comply with current accepted codes and ASU Project Guidelines.
Work requiring a Building Permit may not begin until: plan review approval, asbestos/lead paint clearance, Building Permit issuance, and visible placement of the Building Permit and approved plans at the construction site.
Construction Support Services
Construction Support Services performs the following: accepts Building Permit Applications, distributes construction documents for Plan Review, performs Building Code Review, ensures that applicable permits from other state and county agencies are obtained, issues Building Permits, inspects construction work, monitors compliance with Building Codes and current ASU Project Guidelines, tests utility systems for clearance and issues Clearance Letters, performs Final Inspections and initiates documentation for the Certificate of Occupancy.
Maintenance activities requiring a Building Permit
Building Permits are required for various types of maintenance work, not limited to the following list:
- Like-for-like replacements with increased scope and additional work requirements.
- Mechanical, electrical, plumbing and structural component replacements that require modifications, updated parts, new connections, increased capacity or code upgrades.
- Plumbing systems that have been altered, extended or repaired and require testing.
- Structural and civil concrete work; accessible routes and changes to walkways.
- Welding, soldering, open flame hot work.
Permit Application and construction document submittal for review
Capital Programs Management Group Project Manager:
- Project Manager will obtain a current Building Permit Application. PM will email the completed application to the Permitting mailbox.
- CSS will retrieve construction plans from the CPMG project file, upload Permit Application and plans to Bluebeam and email review notification via Bluebeam to Plan Reviewers at the applicable campuses.
- Plan Reviewers will email comments that need to be addressed to the PM and Permitting mailbox.
- PM will notify architects or engineers about issues that need to be addressed and request revised construction plans.
- PM will notify CSS when revised construction plans are in the Project File.
- CSS will upload revised plans on Bluebeam and email second review notification to applicable campuses.
- Plan Reviewers will complete second review and approve their reviews if there are no further issues.
- CSS will issue permit, red stamp plans on Bluebeam, email PM notification that approved permit documents are in the project file, archive permit documents and update permit database.
- PM will request the AE to provide access to the approved construction plans and the permit at the construction site.
Facilities Management Project Manager:
- Facilities Management PM will obtain a current Building Permit Application.
- Small projects – PM will email completed Permit Application, CADD drawing with location of work identified, manufacturer’s equipment information and cut sheets to the Permitting mailbox.
- Large projects – PM will place completed Permit Application and construction plans in afcommon drive (R), FM Construction Team folder and notify the Permitting mailbox.
- The same CPMG plan review document distribution process applies to FM projects.
Building liaisons:
- Submit a Facilities Service Request to initiate the Work Order process.
- Facilities will submit the permit application to the Permitting mailbox for plan review and permitting.
- Facilities will notify the requestor when the permit is issued so that work may begin.
Amended construction documents
Construction work implemented shall be in accordance with the approved, stamped construction documents. Any changes made during construction that are not in compliance with the approved, stamped construction documents shall be resubmitted for approval as an amended set of construction documents. To have amended documents reviewed:
- Submit a Building Permit Application with Addendum selected as the Permit Type and include the original Building Permit number, project number and detailed scope of the amended work.
- Email Addendum with supporting documents.
- Plan review distribution process is the same as the original review.
Building Permit issuance timeline
The Building Permit issuance timeline encompasses CSS’ receipt of the Building Permit Application through plan review approval and permit issuance. The timeline for permit issuance is dependent upon the quality of the construction plans delivered to CSS.
- FM Shop projects – Five business days.
- CPMG projects:
- Plans five sheets or less – Five business days.
- Plans more than five sheets – 10 business days.
- Resubmittals – Five business days.
Conditions affecting Building Permit issuance delivery timeline:
- Permit Application submitted with incorrect building information and incomplete contractor and project manager information.
- Insufficient information provided on construction plans or drawings necessitating requests for additional information.
- Size and complexity of project.
- Asbestos and/or lead paint clearance. Clearance must be received for the entire construction area before the Building Permit is issued.
- Additional documents required depending on project scope: electrical panel readings; firestop certifications, welder certifications and photo identification – for hot work.
- Other requirements from state agencies depending on project scope:
- AZPDES Stormwater Construction General Permit documentation.
- Maricopa County Dust Control Plan and Permit.
- 10-day NESHAP Notification – for demolition of load supporting structural member and/or asbestos removal.
- Permit application received without detailed scope; incorrect building information on plans; or plans not received.
Placement of approved Building Permit and plans
The Building Permit must be visibly posted. Approved and stamped plans with associated construction documents shall be maintained at the construction site for the Construction Inspector’s examination until completion of the project. The Building Permit may only be removed by ASU's Construction Inspector at Final Code Inspection.
Building Permit expiration
Permits issued shall become invalid unless construction work on the site authorized by the permit is commenced within 180 days after its issuance or if the work authorized by the permit is suspended or abandoned for a period of 180 days after the time the work commenced. If the construction plans for the issued Building Permit have not changed, an extension request may be submitted with an explanation for the delay in construction. Changes to the construction documents will require a new Building Permit Application submittal and Plan Review.
Work exempt from a Building Permit
The following are examples of work exempt from a Building Permit – not limited to this list:
- Painting, papering, tiling, carpeting.
- Hanging pictures, whiteboards, screens, wall mounted TV's and security systems.
- Cabinets, countertops and similar finish work.
- Information Technology line drops – requires an Annual Service Work Permit for certified firestop application personnel.
- Like-for-like replacements with no modifications or upgrades.
- Repair of portable, non-fixed and movable fixtures.
- Mechanical – Portable heating appliance, ventilation equipment, cooling unit or evaporative cooler. Self-contained refrigeration system containing 10 pounds (5kg) or less of refrigerant and actuated by motors of 1 horsepower (746W) or less. Replacement of any part that does not alter its approval or make it unsafe.
- Electrical - Ordinary repairs such as replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles.
- Plumbing – Stopping of leaks in drains, water, soil, waste or vent pipe – if it becomes defective and needs replacement with new material, such work is considered new work and a permit is required; clearing of stoppages or repairing leaks in pipes, valves or fixtures and removal and reinstallation of water closets – provided such repairs do not involve or require the replacement or rearrangement of valves, pipes or fixtures.
Conditions for exempt work listed above:
- Asbestos Management Program Review is required for all work.
- A Building Permit Application submittal is required for work that requires a pressure test on welded pipe, electrical modifications or various types of welding.
New Construction and Tenant Improvement Building Permit
A Building Permit Application is required for new construction and tenant improvements of existing buildings that enlarge, alter, repair, move, demolish or change the occupancy of a building or structure; or to install, enlarge, alter, repair, remove, convert or replace any electrical, gas, mechanical, or plumbing system in an existing building.
Demolition Permit
A Demolition Permit is required before demolition of an entire building or demolition of a portion of a building. Demolition plans shall be submitted for plan review. During the plan-review process, an Asbestos Review will take place to ascertain the presence of asbestos-containing materials prior to the start of any operations that disturb building materials of buildings built before 1985 and demolition of buildings built 1985 or later that disturb over 160 square feet of materials or disturb pipe insulation over 260 linear feet.
Under the following conditions, the contractor is required to obtain a Dust Control Permit and a 10-day NESHAP Notification from Maricopa County Air Quality Department at least 10 days prior to the commencement of the demolition activity:
- Demolition, regardless of building age or size of area to be demolished, if the demolition consists of wrecking any load-supporting structural member of a facility.
- Demolition projects requiring asbestos removal.
ASU’s Demolition Permit will not be issued prior to NESHAP Notification issuance – renovation for asbestos removal, if applicable, and demolition. This document specifies start date and completion date for these activities.
Visit the Maricopa County website for additional NESHAP information.
Drywell Installation-Repair Permit
A Drywell Permit is required for new drywell installation and repair on ASU campuses. Installers meeting the licensing requirements of the State Registrar of Contractors and the Arizona Department of Water Resources must perform drywell installation. Arizona Department of Environmental Quality Installation Guidelines shall be followed. Drywells are not to be installed in a location where hazardous or toxic materials are used, handled, stored, loaded, treated or where a spill of such materials could drain into a drywell system. An investigation by ADEQ may be initiated if pollutants are added to a drywell and may result in penalties and requirement of an Aquifer Protection Program Permit. For additional details, visit the ADWR and ADEQ websites.
After drywell installation is complete, the contractor/PM shall deliver a cover letter to Construction Support Services and include a facility site and grading plan showing drywell locations and drainage details; the latitude and longitude of each drywell in decimal format, the drilling log with soil description, total depth and soil moisture. CSS will register the drywell with ADEQ. Drywells used in conjunction with golf-course maintenance do not need to be registered.
Drywell Closure Permit
An ASU Drywell Closure Permit Application is required for closure of typical drywells. A typical drywell is one that receives only stormwater discharges and has never drained areas where hazardous materials have been managed. Some drywells may require a soil test before closure. It is recommended that drywells scheduled for closure are closed prior to new construction development. Drywell closure work must be performed by a contractor that meets the licensing requirements of the State Registrar of Contractors and ADWR.
After the drywell closure is complete, the contractor/PM shall provide a letter to CSS with details about the drywell closure in order for CSS to have the drywell removed from the ADEQ Registry. Email inquiries and information for drywell installation and closures on ASU campuses.
Electrical Permit
An Electrical Permit Application is required for all electrical work. All electrical work shall include updated panel schedules.
Listed below are various types of electrical work permits and documents required for review:
When electrical work requires electrical design plans sealed by an Arizona registered electrical engineer:
- New electrical panels with detailed project scope.
- New branch circuits to an existing panel or a heavy load addition with detailed project scope.
- Installation or changing out Service Entrance Sections with detailed project scope.
When electrical work does NOT require electrical engineered plans:
- New electrical loads not requiring new branch circuits – detailed project scope and drawings, panel schedule and panel load readings with date and time. Load readings should be administered at a time when the building is in full use.
- Relocation of an outlet with installation of a new outlet with no load change – project scope and detailed drawing verifying the new location.
- Decrease of electrical loads – project scope and detailed drawing.
Exception: The ASU Building Official is authorized to waive the submission of construction documents and other data not required to be prepared by a registered design professional if it is found that the nature of the work applied for is such that review of construction documents is not necessary to obtain compliance.
Hot Work Permit
A Hot Work Permit Application submitted with welder’s certification and photo identification is required when performing hot work involving welding, cutting, use of an open torch, brazing or other similar operations on campus. These documents are required from all contractors including campus facilities departments. A Hot Work Permit Application is also required for soldering. Before beginning any cutting and welding, review information provided by the ASU Campus Fire Marshal’s office.
Additional Hot Work Permit requirements for Pipe Welding:
- Special Inspector must verify welder’s certification and special inspection procedures.
- Notify Asbestos Review if any pipe insulation is to be removed for welding activity.
- Comply with ASME code on major renovation and new construction for building service piping, welding on main steam, condensate and chilled water.
- Provide a second spotter and fire extinguisher on site.
- Special Inspector to inspect pipe welding.
Additional Hot Work Permit requirements for Structural Welding:
- Special Inspector must verify welder’s certification and special inspection procedures.
- Comply with ANSI/AWS Structural Welding Code.
- Provide a second spotter and fire extinguisher on site.
- Special Inspector to inspect structural weld quality and profile.
Insurance Claim and Emergency Repair Work Permit
At the time emergency work is identified, an asbestos review and action to minimize damage to a structure must take place. Once the emergency work is stabilized, the Building Permit process must be initiated the next business day. After asbestos clearance is received, Building Permit issuance for emergency repair work may take less than 24 hours barring any additional requests for information during plan review.
Manufactured Housing Permit
An ASU Permit Application must be submitted for installation of temporary single-wide trailers and double-wide manufactured housing. Hook up and grounding will be inspected by ASU’s Construction Inspectors. Guidelines for a Temporary Power Permit for a temporary generator must be followed.
If the Manufactured Housing installation is a double wide, a copy of the Installation Plan Approval Application and Permit approved by the State of Arizona must be received by CSS. Once the ASU permit is issued, the manufactured housing is set up, all systems are in place and the electrical inspection has been completed, contact the following departments for a Final Inspection:
- ASU Fire Marshal's Office at 480-965-1823.
- ASU Construction Inspections 480-965-7739.
After inspections have been approved, the Certificate of Occupancy for a temporary structure will be issued and shall not exceed 180 days. If the generator providing temporary power is removed from the site, a new Temporary Power Permit Application shall be submitted and an inspection requested each time it is reinstalled.
Temporary Power Permit
An ASU Permit Application must be submitted for installation of temporary power generators. Attach a copy of the specification sheet and provide the following information on the Permit Application:
- Description of the unit.
- Serial number and date of manufacture.
Hook up and grounding will be inspected by ASU’s Construction Inspectors. Generator oil must be contained and prevention and minimization of the discharge of hazardous substances must be prevented. Contact ASU’s Environmental Health and Safety at 480-965-1823 or via email for additional information about ASU’s Spill Prevention, Control and Countermeasure Plan secondary requirements for oil-spill prevention, oil containers of 55 gallons or more require secondary containment. If the generator is removed from the site, a new Temporary Power Permit Application must be submitted and an inspection requested for each installation.
viewADEQ Approval for Water System Construction – Drinking Water Facilities
Approval to construct or modify water systems
An approval must be obtained from ADEQ when a new facility or water system is to be constructed or an existing facility or system is to be modified and the modification affects the capacity, quality, flow, location or operational performance of the facility or system. To obtain approval:
- Complete an Application for Approval to Construct.
- Submit an Engineering Design Report, design drawings, specifications and other documentation for review.
- Submit required application fees.
After review and approval of the application documentation, an Approval to Construct Certificate is issued to allow construction of the system.
Approval of construction or modification of water systems
The Approval of Construction will be issued when construction is complete prior to using systems after the following documents have been received and approved by ADEQ:
- Engineers Certificate of Completion
- As Built Plans
- Domestic water pressure line test
- Domestic water quality test
- Sewer leakage and deflection tests
For additional information, visit the ADEQ website.
AZPDES General Permit AZG2021-002 for Stormwater Discharges from MS4s
ASU owns and operates state-owned storm sewer systems which are similar to separate storm sewer systems in municipalities; therefore, it meets the definition of a Non-Traditional Small MS4. ASU is permitted under the Arizona Pollutant Discharge Elimination System General Permit AZG2021-002 for small Municipal Separate Storm Sewer Systems. The permittee has developed, implemented and maintained a construction activity stormwater runoff control program to minimize or eliminate pollutant discharges to the MS4 from construction activities that disturb one acre or more of land.
AZPDES Construction General Permit AZG2020-001 for Stormwater Discharge
ADEQ requires construction site operators to submit for coverage under the Arizona Pollutant Discharge Elimination System Construction General Permit AZG2020-001 for construction activities that include clearing, grading and excavating that result in land disturbance equal to or greater than one acre or disturbance of less than one acre of land if it is part of a larger common plan of development.
The objective of Construction General Permit AZG2020-001 is to reduce the transport of sediment and other pollutants from construction sites. ASU is different from traditional MS4s in that it is typically the owner of all construction projects within their MS4. ASU’s Capital Programs Management Group oversees all construction projects, maintains an inventory of projects under their management, and enforces AZPDES requirements. Projects are required to be designed and constructed according to ASU’s Project Guidelines. SWMP implementation and enforcement is conducted through the construction contracting process.
To obtain coverage under Construction General Permit AZG2020-001:
- The operator shall develop a Stormwater Pollution Prevention Plan before submitting the Notice of Intent for permit coverage and prior to conducting any construction activity.
- The SWPPP shall be prepared and implemented in accordance with good engineering practices and shall:
- Identify all potential sources of pollution that may reasonably be expected to affect the quality of stormwater discharges from the construction site.
- Identify, describe, and ensure implementation of control measures that will be used to reduce pollutants in stormwater discharges from the construction site.
- Assure compliance with the terms and conditions of this permit; and identify the responsible person for on-site SWPPP implementation.
- The operator shall submit a complete and accurate AZPDES NOI form to ADEQ electronically via the myDEQ website.
Once ADEQ issues a Notice of Intent Certificate Authorization Number, the operator shall:
- Provide a copy of the Authorization Certificate, Notice of Intent and SWPPP to CSS.
- Maintain a copy of the Authorization Certificate and SWPPP at the construction site.
- Maintain copies of Stormwater Inspection reports at the construction site.
- Implement Best Management Practices outlined in the SWPPP before and during construction.
Stormwater inspections at construction sites
ASU’s Erosion, Sediment Control and Grading Policy describes the stormwater inspection and enforcement process. All university construction projects are inspected at four milestones:
- Placement of erosion and sediment control measures.
- When sediment control measures are relocated or revised.
- Final grading complete.
- Final landscaping.
According to the policy, any construction work that is not approved must be corrected and re-inspected before construction may continue to the next stage. Enforcement mechanisms include Stop Work Order and revocation of the Building Permit. Final payment is withheld until the Final Inspection is successfully completed. ASU also maintains the right to report serious violations to ADEQ for prosecution and possible fines.
After the construction project is complete, the operator shall:
- Submit a Notice of Termination to ADEQ within 30 days after final stabilization has been achieved.
- Submit a copy of the ADEQ Notice of Termination Acknowledgement Letter to CSS.
The following activities do not require coverage under the AZPDES Permit AZG2020-001:
- Routine maintenance performed to maintain the original line and grade, hydraulic capacity or original purpose of the facility and that disturbs less than five acres. By definition, maintenance projects are expected to be short-term and involve minimal mass grading.
- Construction activities unrelated to earth disturbing activities such as interior remodeling, completion of interiors of structures, etc.
- Routine earth disturbing activities that are part of the normal day-to-day operation of a completed facility – daily cover for landfills, maintenance of gravel roads or parking areas, landscape maintenance, etc.
- Re-paving roads if the sub-grade is undisturbed.
- Geotechnical, environmental, or archeological projects that collectively disturb less than one acre.
Find out more about ASU’s Stormwater Management Program.
Manufactured Housing Installation Plan Approval and Permit
Double-wide manufactured housing installations require an Installation Plan Approval Application and a Permit approved by the State of Arizona. See additional details at the Arizona Department of Housing website.
Maricopa County Dust Control Permit
Dust-generating activities with a total disturbed soil surface area of one-tenth acre – 4,356 square feet or more – within Maricopa County is regulated by the Maricopa County Air Quality Department. Dust-generating activity requires a contractor to obtain a valid Dust Control Permit and implement a Dust Control Plan before commencing the dust generating activity. Subcontractors working for a contractor on a dust-generating activity must obtain a Maricopa County Registration Confirmation. Several examples of bare soil disturbance activities requiring a Dust Control Permit:
- Construction activity.
- Demolition of buildings.
- Areas of disturbance such as stockpiles, storage and equipment yards.
- Planting vegetation on bare soil.
- Removing and replanting vegetation.
Dust Control Permit Requirements – not limited to this list:
- CSS must have a copy of the Maricopa County Air Quality Dust Control Permit and Dust Control Plan before an ASU Building Permit is issued.
- An Asbestos/NESHAP notification is required for the demolition of structures.
- Contractor must obtain a Dust Control Permit even if the sub-contractor has a Maricopa County Dust Control Registration Confirmation.
- Dust Control Permit and Dust Control Plan must be posted at the construction site at all times.
- Dust Control Permits are valid for one year from the date of approval.
- Changes must be submitted to MCAQD: Permit Plan Change, Permit Acreage Increase Request, Permit Name Change Request, and Dust Control Coordinator Change Notification.
- Permit Cancellation Request must be submitted to initiate closeout. Permit applicant remains responsible for violations for as long as the permit remains open.
For additional information, visit the Maricopa Air Quality Department website.
State Fire Marshal Permit
The Office of the State Fire Marshal has a policy agreement relinquishing all submittals to the ASU Fire Marshal's Office as of January 2010. All submittals to the ASU Fire Marshal's Office must follow State Fire Marshal submittal requirements and protocols. This is necessary to maintain separation of ASU Fire Marshal and State Fire Marshal functions. The ASU Fire Marshal's Office is obligated by policy agreement to conduct periodic review to ensure compliance.
viewConstruction plans and documents are reviewed for compliance with accepted Building Codes and ASU Project Guidelines.
Building Codes Observed at ASU campuses
|
Code |
Downtown Phoenix |
Polytechnic |
Tempe |
West |
|---|---|---|---|---|
|
ADA |
2010 ADA |
2010 ADA |
2010 ADA |
2010 ADA |
|
Energy |
2018 IECC |
2018 IECC |
2018 IECC |
2018 IECC |
|
Existing Building |
2018 IEBC |
2018 IEBC |
2018 IEBC |
2018 IEBC |
|
Building |
2018 IBC |
2018 IBC |
2018 IBC |
2018 IBC |
|
Mechanical |
2018 IMC |
2018 IMC |
2018 IMC |
2018 IMC |
|
Electrical |
2017 NEC |
2017 NEC |
2017 NEC |
2017 NEC |
|
Plumbing |
2018 IPC |
2018 IPC |
2018 IPC |
2018 IPC |
|
Fuel Gas |
2018 IFGC |
2018 IFGC |
2018 IFGC |
2018 IFGC |
|
Fire |
2018 IFC |
2018 IFC |
2018 IFC |
2018 IFC |
|
Sprinklers |
NFPA 13 2016 |
NFPA 13 2016 | NFPA 13 2016 | NFPA 13 2016 |
| Fire Alarm and Signaling | NFPA 72 2016 | NFPA 72 2016 | NFPA 72 2016 | NFPA 72 2016 |
Types of projects requiring engineered drawings
- New buildings.
- Renovations to buildings that alter plumbing, mechanical or load bearing structural members.
- Additional load to existing electrical systems.
- Increased capacity of mechanical, electrical, plumbing or structural systems.
- Tenant improvements that alter any fire-rated assembly.
- Impact to automatic fire-extinguishing systems.
- Fire rated corridors, fire sprinklers and egress.
- Impact or changes to accessible routes or requirements.
- Change of occupancy.
The following is a guide of Plan Review construction documents that may be required depending on project scope:
- Cover sheet
- Title Block containing owner’s name, project name, building name and number, building address, floor number, room number, designer name and phone number, architect or engineer name and phone number.
- Index of drawings.
- Vicinity map.
- Project description and scope.
- List of building codes used to design the project.
- ASU Project Guideline statement of compliance, if applicable.
- Occupancy classification, occupancy loads.
- Separated use or non-separated use.
- Type of construction.
- Square footage.
- Allowable area calculation.
- Building height.
- Number of stories.
- Fire sprinkler and fire alarm information.
- Number of exits required and provided.
- Deferred submittal items.
- Blue Stake contact information.
- Site plan
- All buildings and structures.
- Dimensions between buildings, structures and property lines.
- Utility easements or access easements.
- Electrical systems, domestic water and sanitary sewer systems, drainage systems.
- Driveways or other impervious surfaces.
- North direction.
- Parking spaces – standard and accessible – and provide calculations.
- Service-entrance sections and gas-meter locations.
- Accessibility routes including ramps.
- Aerial map.
- Civil plan – Sealed by a civil engineer registered in Arizona.
- Site plan.
- Building floor elevations and surface opening elevations.
- Location and size of surface subsurface water drainage facilities; site drainage date – pervious area, impervious area, pavement area; hydrology data – design storm, peak discharge rate, peak on-site storage volume; surface runoff storage facility date – volume, maximum depth, side slopes; location, size, invert elevations, top elevation and bottom elevation of existing and proposed pipes, catch basin, manhole or other drainage structures.
- Location of dumpsters, waste disposal areas and loading facilities.
- Approximate location of buildings, structures and driveways on properties within 100 feet of any lot line of the subject properties.
- Drywell installations need civil drawings with the location of drywell, storm drain inlets and outlets with retention calculations and retention basin cross section and drywell design information.
- Compliance with ADEQ requirements-projects covered under the AZPDES Construction General Permit need identification of the following: Existing vegetation areas of potential erosion; grade contours, developed drainage basins, areas that are to be cleared and graded; cut and fill slopes, permanent stormwater controls and direction of flow paths; temporary and permanent drainage pipes, ditches or trenches required for erosion and sediment control and grades; dimensions and direction of flow in all ditches, swales, culverts, and pipes.
- Architectural plan – Sealed by registered architect in Arizona.
- Floor layout and use of each room.
- Details for ADA Accessibility requirements.
- Exiting system including occupant load of each room.
- Demolition plan.
- Wall schedule for new, existing, bearing and non-bearing walls.
- Dimensions of buildings, rooms, corridors, doors.
- Energy code requirements for building envelope.
- Fire-rated assemblies with firestopping details.
- Protection of openings, through and membrane penetrations.
- Building elevations.
- Wall construction details including top and bottom connection details.
- Window, door and hardware schedules.
- Floor, wall, ceiling finish schedules.
- Suspended ceiling grid details.
- Reflected ceiling plan.
- Location and dimension of accessible restroom facilities, drinking fountains and elevators.
- Location, dimensions and details for accessible dining areas and service counters.
- Special inspection items as needed.
- Mechanical plan – Sealed by registered engineer in Arizona.
- Symbol and abbreviation schedules.
- Complete mechanical floor plan for entire project area.
- Mechanical demolition plan, equipment-sizing calculations, energy conservation code compliance.
- Layout of ductwork, A/C units, air-handlers, diffusers.
- HVAC duct detector automatic shutoffs.
- HVAC or other mechanical equipment listings, specifications and weights.
- Details for screening of roof-mounted equipment.
- Details for fire and smoke dampers.
- Outside ventilation air calculations.
- Air balance schedule.
- Toilet room exhaust ventilation systems.
- Make-up air openings sizes and locations.
- Combustion air openings sizes and locations.
- Kitchen exhaust hood and duct system including fire protection of shaft.
- Hazardous or required exhaust ventilation systems.
- Other ventilation system as required by it use.
- Fire stopping details for penetrations in fire-rated construction.
- Plumbing plan – Sealed by a registered engineer in Arizona.
- Symbol and abbreviation schedules.
- Complete plumbing floor plan.
- Plumbing demolition plan.
- Roof drainage calculations and system details and sizing.
- Minimum required plumbing fixture calculation.
- Type of piping used – abs, cast iron, pex, SDR 35, etc.
- Drain, waste and vent sizing with isometrics.
- Water meter sizing calculations.
- Backflow devices – type and location.
- Expansion tanks – size and location, if applicable.
- Gas meter location.
- Gas pipe sizing isometrics with BTU of each appliance, lengths of each section and total developed length.
- Appliance locations with BTU and HR input ratings.
- Gas pipe materials, locations, support method and spacing.
- Gas appliance venting and combustion air.
- Fire stopping details for penetrations in fire-rated construction.
- Electrical plan – Sealed by electrical engineer registered in Arizona.
- Symbol and abbreviation schedules.
- Complete electrical site plan with utility transformer(s), SES(s), exterior lighting and wiring.
- Electrical demolition plan.
- One-line drawing of complete electrical system, load calculations for SES and all panels.
- System voltage, phase configuration and available fault current.
- Subpanels and feeders with conductor sizes and types.
- Grounding details, if applicable.
- Lighting floor plan including fixture types and wattage – emergency lighting and exit signs.
- Power floor plan showing receptacles, switches, outlets, etc. – identify if new, existing or relocated.
- Location of all electrical equipment including SES, panels, transformers, etc.
- Nameplate ratings of all motors, elevators, AC units and equipment.
- Panel schedules: voltage, phase configuration and interrupting rating; NEMA enclosure type; ampere rating of all overcurrent devices.
- Hazardous or classified areas/NEC type.
- Lighting power calculations and controls.
- Specification and details for special systems such as emergency standby power, fire alarms, etc.
- Special Electrical Inspection Certificate, if applicable.
- Fire stopping details for penetrations in fire-rated construction.
- Structural plan – Sealed by structural or civil engineer registered in Arizona. General structural – live and dead loads data, wind and seismic design data, special loads, special inspection and structural observation requirements, material specifications, geotechnical information – soils class, allowable bearing pressure, general structural and connection details.
- Structural calculations that include vertical and lateral structural analysis and sealed by structural engineer of record.
- Special Inspection Certificate, if applicable.
- Foundation plan
- Dimension, reinforcement sizes, locations and details.
- Footing elevations.
- Shear-wall and hold-down locations.
- Anchor size and placements.
- Floor-framing plan
- Framing floor layout with type and member sizes.
- Sections.
- Details and construction details.
- Shear-wall transfer locations and details.
- Roof-framing plan
- Framing roof layout with type and member sizes.
- Sections.
- Details and construction details.
- Shear-wall transfer locations and details.
- Wall information and details
- Sections.
- Details and construction details.
- Header and lintel sizes and details.
- Bracing method.
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Once the Building Permit Application and plans have been distributed for Plan Review, the following list is a description of typical reviews performed. Additional reviews may be required based on project scope.
ADA
Review for compliance with the 2010 Americans with Disabilities Act Accessibilities Standards and the ASU Guidelines – Accessibility Standards. Contact ASU’s Accessibility Compliance Coordinator at 480-965-5167 for additional information.
Asbestos and Lead Review
Buildings built before 1985 – A review is performed by Asbestos Services to ascertain the presence of asbestos-containing materials prior to the start of any operations that disturb building materials. Typical building materials suspected of containing asbestos include, but are not limited to: wall materials – gypsum drywall and plaster, ceiling tiles, ceiling-tile adhesives, floor tiles, floor-tile adhesives, sheet-vinyl floorings, cove-base adhesives, pipe insulation, duct-seam tape, fireproofing, gaskets, caulking of all types and ceramic-tile grouts. If it is determined that asbestos sampling is required, the Building Permit will not be issued until sampling results are concluded to be negative for asbestos. If the sampling results are positive for asbestos and abatement is necessary, the Building Permit will not be issued until the abatement process is complete. The contractor is required to obtain a 10-day NESHAP Notification form from Maricopa County Air Quality Department 10 days prior to the commencement of a renovation project that requires the removal of asbestos.
Buildings built 1985 and later – Limited work which disturbs building materials may be performed provided that total square footage of material to be disturbed does not exceed 160 SF of materials or in the instance of pipe insulation, the linear footage of pipe insulation to be disturbed does not exceed 260 linear feet of insulation. Work that disturbs over 160 SF of materials or disturb pipe insulation over 260 linear feet will require an asbestos review.
Lead paint – Painting projects that have paint that was applied prior to 1978 will be reviewed to determine if specific work practices need to be implemented. All sampling and abatement that may be required will be performed before clearance is approved. For additional details, contact ASU’s Asbestos Management Services at 480-229-0181.
ASU Police
Review of Isaac systems and campus security.
Building Code Compliance
Review of life safety requirements, mechanical, electrical, plumbing, drainage structures, stormwater best management practices, energy management, conveyance and other systems based on applicable building codes. Review of use and occupancy, construction types, egress, accessibility, energy efficiency, interior and exterior walls, roof assemblies, structural design, foundations, concrete, grading, safeguards during construction and other procedures.
Facilities Management
Review of university electrical, mechanical, plumbing, elevator, and structural systems; review of landscape and irrigation systems; heating and cooling control systems.
EHS Fire Safety and Prevention - University Fire Marshal's Office
The ASU Fire Marshal's Office reviews all new construction and tenant improvement projects per agreement with the State Fire Marshal, to include all fire and life-safety systems installations, renovations, upgrades and improvements. Submittals of fire alarm systems/devices and automatic sprinkler systems shall be submitted to EHS Fire Safety and Prevention and must follow Office of the State Fire Marshal (Department of Forestry and Fire Management) submittal requirements and protocols.
Submittals shall include but not be limited to: Calculations for automatic sprinkler and fire alarm systems; piping size; wall locations; room locations for exiting; occupant load per square foot; occupancy group classification; construction type; fire and smoke rated separation compliance and AED compliance.
EHS Fire Safety and Prevention also reviews:
- Chemical use and storage projects and provides information for the Chemical Inventory Statement and lab registration. If the project is a new lab, the Chemical Inventory Statement may assist with the preparation of the Hazardous Materials Inventory Statement for the State Fire Marshal plan review and permit.
- Knox Box orders to ensure the dual lock Knox Box, and Knox Locking FDC caps are the appropriate size for specific building type and appropriate jurisdiction forms are completed.
- Automated External Defibrillators orders to ensure compliance with state statute and ASU compliance guidelines. Contact EHS Employee Health.
For additional information, contact EHS Fire Safety and Prevention at 480-965-1823 or via email.
Environmental Health and Safety
EHS reviews for industrial hygiene, maintaining environmental and occupational safety and health regulatory compliance. Specific programs include hazardous waste management, industrial wastewater monitoring, underground storage tanks, air pollution, infectious waste management, and general environmental compliance. EHS also review for laboratory safety and compliance, biosafety and select agents, indoor air quality, and industrial hygiene related to occupational health and safety. For additional information contact EHS and review EHS' construction and renovation form.
University Facilities Records Management
CADD reviews room numbering which generates information for space data, signage and key plan management and ensures correct room numbering for 911 emergency response, property control, data and telecom. Contact 480-727-8223 for additional information.
Food Safety and Public Health Plan Review
ASU’s Manager of Food Safety and Health Sanitation reviews plans for all remodels and new construction projects that involve food and/or beverage preparation and sales and swimming pool sanitation. For additional information contact 480-965-6853 or visit their website.
Office of the University Architect
OUA reviews exterior aesthetics and landscape planning.
Spatial Resources
Space Planning identifies coding of occupant and space type.
University Technology Office – Ops Design and Network Com
UTO reviews data lines and telephone service installations. UTO also manages cabling drop projects which require certified firestop application personnel and asbestos review. Contact 480-229-0181 for additional information.
Utilities – Arizona811
Arizona law requires that Arizona811, formerly Arizona Blue Stake, is called at least two days prior to excavation – excluding weekends and holidays. Arizona811 will contact ASU Blue Stake to locate utilities. Having underground utilities located prior to digging prevents costly damage and interruption of utility services and avoids hazards.
viewRecordkeeping Review for workstations
A Recordkeeping Review is required for all workstation installations and reconfigurations. The Recordkeeping Review serves as a communication tool for internal facility recordkeeping. Select Recordkeeping Review on the Building Permit Application, attach a layout plan and email both to ConstructionSupportServices@asu.edu for review. Recordkeeping Reviews are reviewed for:
- ADA – Compliance with Americans with Disabilities Act.
- Asbestos – Survey of cubicles attached to wall systems.
- Environmental Health and Safety – Environmental and occupational safety.
- Fire Safety – Review of cubicle egress.
- Spatial Resources – Identifies coding of occupant and space type.
- University Facilities Records Management – Ensures correct room numbering for 911 emergency response, property control, data and telecom.
- UTO Ops Design and Network Com – Evaluates cabling and telephone requirements.
Workstation installations and configurations may not take place until Recordkeeping Review approval has been obtained and notification is given to the Review Applicant.
Recordkeeping Review for workstations with new electrical installation or modification
Workstation installations or reconfigurations that include new electrical power installations or modifications to the existing electrical systems require an Electrical Permit with a Recordkeeping Review. Both application types are requested on the same application form.
- The customer will submit a Service Request for electrical work and provide a furniture layout plan.
- Facilities Management will deliver an estimate to be reviewed and approved by the customer.
- After the estimate is approved and the work order funded by the customer, Facman will send an email to CSS and include the work order number and attach an Electrical Permit Application with Recordkeeping Review checked on the form, furniture layout plan, drawings indicating location of work and panel readings.
- After the documents are reviewed and approved by CSS, an Electrical Permit will be issued and delivered to Facman.
Recordkeeping reviews for workstations at leased space
A Recordkeeping Review Request is required for workstation installations and configurations at property leased by ASU. The process is the same above except that any new electrical installations or modifications are to be permitted by the local Authority Having Jurisdiction. ASU recordkeeping review requirements will not override any governing municipality’s code or jurisdiction.
Recordkeeping review for third party and leased buildings
Newly constructed or remodeled properties that are third party, leased, etc., and permitted by other municipalities require a Recordkeeping Review. ASU review requirements will not override any governing municipality’s code or jurisdiction.
- PM will send email and include project number and completed permit application with Recordkeeping selected.
- CSS will retrieve construction plans from the CPMG project file, upload to Bluebeam and send notification to plan reviewers at the applicable campus.
- Review requirements for 3rd party and Leased Buildings are the same as the review for workstations with the following difference:
- Lessee will be required to obtain an asbestos and/or lead report from the building owner and/or manager. If the report is not available, the Asbestos Manager will require a new survey.
- Fire Safety will review fire systems.
Construction inspection overview
ASU permitted projects are subject to inspection to monitor compliance with accepted building codes, ASU’s Project Guidelines, approved plans and contract documents. Contractors are responsible for in-house quality control and required to do their own quality control walkthrough prior to requesting a construction inspection.
Inspection requests
- Construction for which a Building Permit is required shall be subject to inspection.
- Inspections shall be requested by the contractor during construction and when the work is complete.
- Approved Building Permit and plans shall be available for review at the construction site.
- Construction work shall remain accessible and exposed for inspection purposes until approved.
- Work that is not approved shall be corrected and re-inspected before construction may continue to the next stage.
Request an inspection:
Submit an inspection request and provide the following information:
- Building Permit number.
- Requestor’s name, email and phone number
- Inspection request date.
- Building number, name or site location and room number.
- Work order number or project number.
- Project manager name and phone number.
- Type of inspection requested.
Construction Inspections requested after 6 a.m. will be scheduled the following day.
Construction inspections
A range of construction inspection types are itemized on the permit card issued at the time the permit application and documentation are approved. Inspection types include demo, footing/foundation/rebar, underground drain/sewer/stormwater, underground domestic water, a variation of electrical, wall, above ceiling and final inspections.
Inspection Ticket
An Inspection Ticket shall be issued for each inspection request and shall indicate whether the inspection is approved or not approved. Upon inspection approval, construction work may continue to the next stage.
Re-inspections
If the inspection is not approved, the Construction Inspector shall issue an Inspection Ticket citing the deficiencies. The contractor must correct the non-compliant work and call for a re-inspection. Upon re-inspection approval, construction work may continue to the next stage.
Inspection concerns
Frequent deficiencies noted during inspections:
- Sanitary sewer, drains and vents without FM 1680 Class 1, ASTM C-1540, four band clamps.
- Panel boards without a main breaker.
- Firestop product not applied by qualified personnel.
- The following unacceptable materials used during construction require replacement: aluminum wound transformers, MC cable or similar product, conduit smaller than three-fourths of an inch, die-cast fittings, aluminum wiring, ABS or PVC soil/vent piping.
For additional information, see ASU Project Guidelines.
Stop Work Order
A Stop Work Order shall be issued for construction work that is not permitted and for construction work being performed in a manner that is unsafe. The Stop Work Order shall state the reason for the order and the conditions under which the cited work will be permitted to resume.
Special Inspection
The owner or registered design professional in responsible charge acting as owner’s agent shall engage one or more Special Inspectors to provide inspections during construction on the types of work listed in the International Building Code, under Section 1704, Special Inspections. When required, a Special Inspection is in addition to, not in lieu of, periodic Building Safety inspections by ASU Construction Inspectors. The Special Inspection shall be conducted by a qualified Special Inspector certified to inspect a particular type of construction or operation requiring a Special Inspection.
The Design Professional or responsible party in charge of the Special Inspection shall submit reports as required and maintain records on site that are accessible to the ASU Construction Inspectors for periodic review. The Special Inspection Certificate shall be posted with the ASU Construction Inspection Permit Card at the construction site.
Inspections of construction sites covered under AZPDES Construction General Permit AZG2020-001
ASU’s Erosion, Sediment Control and Grading Policy describes the stormwater inspection and enforcement process. All university construction projects are inspected at four milestones:
- Placement of erosion and sediment control measures
- Sediment control measures relocated or revised
- Final grading complete
- Final landscaping
According to the policy, any construction work that is not approved must be corrected and re-inspected before construction may continue to the next stage. Enforcement mechanisms include Stop Work Order and revocation of the Building Permit. Final payment is withheld until the final inspection is successfully completed. ASU also maintains the right to report serious violations to the Arizona Department of Environmental Quality for prosecution and possible fines.
Final Code Inspection
All required inspections must be conducted and construction approved before permanent occupancy will be allowed. A Final Code Inspection is required when building construction is completed to the requirements of the approved plans, specifications and approved building codes. Utility clearances, when required, must be obtained before a Final Code Inspection is approved.
Types of inspections
ADA Inspection
The Inspector will check for compliance with the 2010 ADA Guidelines.
Construction Inspection
The Final Code Inspection shall be approved if there are no violations of code, ASU Project Guidelines or other conditions. The Construction Inspector performing the Final Code Inspection shall remove the Inspection Permit Card from the project site and return it to Construction Support Services for record retention.
Electrical Inspection
- The panel must be wired before the Final Inspection. If not, another Electrical Inspection shall be requested before the Final Inspection.
- New panel boards, switchgears, transformers and disconnects may not be energized until inspected.
- Upon passing inspection, new construction projects will be issued a green tag. An Electrical Clearance will be prepared for the utility company – if project is not on the ASU grid.
Fire Alarm and Fire Sprinkler Inspection - 480-965-1823
- Underground Fire Line – Call ASU’s Fire Marshal’s office for a pressure test before the line is buried on new below ground fire lines. The line flush must be witnessed before tie in to the riser.
- Rough A.F.E.S. Piping – Call ASU FMO for inspections on vertical piping, overhead piping, hangers and spacing. These items must be inspected and accepted prior to covering ceiling or walls. A 200-pound hydrostatic pressure test must be conducted on new fire sprinkler installation.
- Fire Alarm System – Call ASU Electric Shop for a fire system pre-acceptance test. A 100 percent fire alarm and emergency power test to ensure all life-safety systems and components will be performed in the contractor’s presence. ASU’s Electric Shop will email the test results to ASU’s Fire Marshal. ASUFMO will conduct a minimum of 10 percent acceptance testing representing the State Fire Marshal’s Office per agreement.
- Fire Protection Equipment – ASU FMO will inspect, bar code and tag fire extinguishers.
- Final A.F.E.S., Fire Alarm – ASU FMO will inspect fire sprinkler and fire alarm systems. The contractor that designs and installs the fire protection system will provide plans to the ASU Fire Marshal’s Office. The contractor will schedule a certification “acceptance” test – usually a random 10 percent test. If everything passes, a green tag and report will be issued.
Food Safety and Health Inspection - 480-965-6853
For inspections on new and remodeled food facilities and swimming pools at ASU campuses.
Caution about Drywells on ASU Campuses
Storm drains and drywells are used solely to receive stormwater runoff and are regulated by the Arizona Department of Environmental Quality. Storm drains and drywells in the vicinity of construction sites will be inspected during construction activity. Dumping construction materials into drywells and storm drains during and after construction activity is prohibited. If dumping of prohibited materials should occur, an ADEQ investigation may take place and penalties may apply. For additional details, visit websites: A.R.S. 49-241 and A.R.S. 49-262.
For information about ASU’s Erosion, Sediment Control and Grading Policy, visit ASU Stormwater Management.
Send questions about ASU’s Stormwater Management Program.
viewConditions for Certificate of Occupancy issuance
A Certificate of Occupancy is required for:
- A first tenant build-out in a new shell building.
- A change in square footage of an existing space.
- A change in the building occupancy class of an existing space for the entire building or for a portion of the building.
- Other projects as determined.
The Project Manager shall:
- Notify CSS of the upcoming Final Inspection to begin Certificate of Occupancy document preparation.
- Request Final Inspections from the following ASU units and request they forward their Final Inspection approvals to CSS: ADA, Fire Safety, Food Safety and Public Health, and other applicable ASU units.
- Coordinate with contractors to have systems inspected, tested and verified operational –Fire Safety, Elevator, HVAC balancing, sterilization of water, backflow prevention, Special Inspections, etc.
- Deliver approved contractor’s testing reports, Special Inspection Certificates and other applicable documentation to CSS.
- Schedule a Final Code Inspection. After all code requirements have been met and inspections by all other agencies and ASU units are complete, an approved Final Code Inspection will be issued.
Certificate of Occupancy issuance
Before the Certificate of Occupancy is issued:
- The Final Code Inspection Ticket and other applicable approvals and certifications noted on the Final Inspection Checklist must be delivered to CSS at least three business days prior to the requested delivery date of the Certificate of Occupancy.
- A building walk-through will be performed by the ASU Building Official or their designee before the Certificate of Occupancy is issued.
- The building may not be used or occupied until the Certificate of Occupancy is issued.
- The Certificate of Occupancy must be posted in a prominent location within the building before occupancy by the public.
