Surplus Property

To participate in an action, individuals must first register as bidders at the Surplus Store. 

Monthly auctions

• Auctions are held on the second Thursday of each month and start at 8:30 a.m.

• Bidding takes place in-person only.

• Preview auction lots online and in-person the day before the auction from noon to 4 p.m. 

Join the mailing list to receive reminders. 

Online auctions

Visit the online auction regularly. Auction items frequently change, with new items offered weekly.

Surplus Property disposes of excess university property through recycling, reuse by other university departments or public sale. 

To send items to Surplus Property, departments must complete a transfer request on the access surplus webpage. 

University users will log in by clicking on the 'Login Using SSO.'

• Items with a property control number must be placed on its own line. 

• Multiple items can be placed on each transfer request. 

• Your department cost center manager must authorize all transfer requests. 

To submit transfer requests, the user must have the department data entry specialist — property control role in Workday. To approve transfer requests, the user must have the cost center manager role in Workday. 

In AssetWorks, the cost center approver and user profiles are maintained by the nightly user and profile integration from Workday. Departmental AssetWorks users need to request and receive approval for one of the roles by the established Workday role provisioning process via ServiceNow. AssetWorks approvers or date entry specialists will only have access to assets assigned to the Workday cost center they are approved for.

Departmental shopping

ASU departments may view and request items from Surplus Property. Departments may shop during store hours or schedule an appointment. Departments must identify the property to be transferred and complete the Department Sale Form in person. 

Training 

Training for the new ASU Surplus Property software is available in Career EDGE and as a printable step-by-step guide.

ASU departments may send document storage to Surplus Property for temporary storage and secure destruction. Information on the types of documents stored and the length of time for storage can be found in Purchasing 213. 

Follow these guidelines when sending boxes to Document Storage as Surplus Property:

1. All records must be inactive.

2. Only use storage boxes from Staples — item number 33250.

3. Complete the online Document Storage Request Form for each box of records. Once the online form has been completed, the University Archivist will review each request and follow-up with the department. Once approved, ASU Surplus Property will be notified of the pickup request. 

4. Fill the box tightly, but do not overfill it. Leave about 1 1/2 inches of space in the box.

5. On the box, indicate the following:

   • Box number.

   • Contact name. 

   • Content or records series title and date range.

   • Department name.

   • Destruction date. 

   • Phone number. 

6. For multiple boxes,  number the boxes sequentially for each shipment to Surplus Property.

7. The retention period mandated by the Arizona State Library commences after the most recent year of records stored in each box.

8. There must be an assigned destruction date for the records. The destruction date is set at the expiration of the retention period.

To sign up for ASU's Shredding Service, fill out a request form. Materials Management delivers a free, lockable storage bin and collects the bin on a schedule or on-demand.

ASU departments may request an 80 percent rebate for any individual item sold for more than $2,500.   

The ASU Surplus Store is open Monday through Friday from noon to 4 p.m., and Saturdays from 8 a.m. to noon. 

Surplus Property offers a variety of items for sale, including but not limited to:

• Bikes.
• Chairs.
• Desks.
• Desktop computers.
• Laboratory equipment.
• Laptops.
• Monitors. 

Visit the Surplus Store for full inventory. 

Location

ASU Surplus Store

2360 W. Broadway Road, Suite 106

Mesa, AZ 85202

Parking

Parking is located on the west side of the building. Trucks with trailers may park on the street on the west of the building.

No parking allowed at the customer loading dock or on the east side of the building. 

For department shopping, visit the ASU departments tab for more information.