Policy guidelines
Award and incentive approval matrix - FIN 420-04
Award type |
Amount |
Awarded to |
Approval |
Report transaction to |
---|---|---|---|---|
non-monetary |
less than or equal to $100 |
ASU employees |
department |
NA |
non-monetary |
$101-$999 |
ASU employees |
dean or vice president |
Payroll Services1 |
non-monetary |
greater than or equal to $1,000 |
ASU employees |
provost or applicable senior or executive vice president |
Payroll Services1 |
non-monetary |
less than or equal to $100 |
students |
department and tax services |
NA |
non-monetary |
greater than or equal to $101 |
students |
dean or vice president and tax services |
Student Financial Aid Office |
non-monetary |
less than or equal to $100 |
US citizens and resident aliens |
department |
NA |
non-monetary |
greater than or equal to $101 |
US citizens and resident aliens |
dean or vice president and tax services |
NA |
non-monetary |
any amount |
foreign nationals and non-resident aliens |
dean or vice president and tax services2 |
NA |
monetary3 |
less than or equal to $25 |
ASU employees |
department |
NA |
monetary3 |
$26-$999 |
ASU employees4 |
dean or vice president |
Payroll Services1 |
monetary3 |
greater than or equal to $1,000 |
ASU employees4 |
provost or applicable senior or executive vice president |
Payroll Services1 |
monetary3 |
less than or equal to $100 |
students |
department and tax services |
Student Financial Aid Office |
monetary3 |
greater than or equal to $101 |
students |
dean or vice president and tax services |
Student Financial Aid Office |
monetary3 |
less than or equal to $100 |
US citizens and resident aliens |
department |
NA |
monetary3 |
greater than or equal to $101 |
US citizens and resident aliens |
dean or vice president and tax services |
NA |
monetary3 |
any amount |
foreign nationals and non-resident aliens |
dean or vice president and tax services2 |
NA |
-
When reporting faculty or staff awards to Payroll Services, departments must indicate if the award is retirement- or length-of-service-related. These awards have different thresholds of tax reporting than other service or performance awards.
-
All awards to guests who are foreign nationals or non-resident aliens must be approved by tax services to ensure compliance with all applicable tax reporting requirements.
-
Monetary awards include cash and cash equivalents, such as gift cards and gift certificates.
-
All monetary awards greater than $25 to faculty and staff must be processed through Payroll Services.
Refer to FIN 420-04 for background and policy information.