Policy Guidelines
Award and incentive approval matrix: FIN 420-04
Award type |
Amount |
Awarded to |
Approval |
Report transaction to |
---|---|---|---|---|
Non-monetary |
Less than or equal to $100 |
ASU employees |
Department |
NA |
Non-monetary |
$101–$999 |
ASU employees |
Dean or vice president |
Payroll Services1 |
Non-monetary |
Greater than or equal to $1,000 |
ASU employees |
Provost or applicable senior or executive vice president |
Payroll Services1 |
Non-monetary |
Less than or equal to $100 |
Students |
Department and tax services |
NA |
Non-monetary |
Greater than or equal to $101 |
Students |
Dean or vice president and tax services |
Student Financial Aid Office |
Non-monetary |
Less than or equal to $100 |
U.S. citizens and resident aliens |
Department |
NA |
Non-monetary |
Greater than or equal to $101 |
U.S. citizens and resident aliens |
Dean or vice president and tax services |
NA |
Non-monetary |
Any amount |
Foreign nationals and non-resident aliens |
Dean or vice president and tax services2 |
NA |
Monetary3 |
Less than or equal to $25 |
ASU employees |
Department |
NA |
Monetary3 |
$26–$999 |
ASU employees4 |
Dean or vice president |
Payroll Services1 |
Monetary3 |
Greater than or equal to $1,000 |
ASU employees4 |
Provost or applicable senior or executive vice president |
Payroll Services1 |
Monetary3 |
Less than or equal to $100 |
Students |
Department and tax services |
Student Financial Aid Office |
Monetary3 |
Greater than or equal to $101 |
Students |
Dean or vice president and tax services |
Student Financial Aid Office |
Monetary3 |
Less than or equal to $100 |
U.S. citizens and resident aliens |
Department |
NA |
Monetary3 |
Greater than or equal to $101 |
U.S. citizens and resident aliens |
Dean or vice president and tax services |
NA |
Monetary3 |
Any amount |
Foreign nationals and non-resident aliens |
Dean or vice president and tax services2 |
NA |
-
When reporting faculty or staff awards to Payroll Services, departments must indicate if the award is retirement- or length-of-service-related. These awards have different thresholds of tax reporting than other service or performance awards.
-
All awards to guests who are foreign nationals or non-resident aliens must be approved by tax services to ensure compliance with all applicable tax reporting requirements.
-
Monetary awards include cash and cash equivalents, such as gift cards and gift certificates.
-
All monetary awards greater than $25 to faculty and staff must be processed through Payroll Services.
Refer to FIN 420-04 for background and policy information.