Policy Guidelines
Award and incentive approval matrix: FIN 420-04
| Award type | Amount | Awarded to | Approval | Report transaction to |
|---|---|---|---|---|
| Non-monetary | Less than or equal to $100 | ASU employees | Department | NA |
| Non-monetary | $101–$999 | ASU employees | Dean or vice president | Payroll Services1 |
| Non-monetary | Greater than or equal to $1,000 | ASU employees | Provost or applicable senior or executive vice president | Payroll Services1 |
| Non-monetary | Less than or equal to $100 | Students | Department and tax services | NA |
| Non-monetary | Greater than or equal to $101 | Students | Dean or vice president and tax services | Student Financial Aid Office |
| Non-monetary | Less than or equal to $100 | U.S. citizens and resident aliens | Department | NA |
| Non-monetary | Greater than or equal to $101 | U.S. citizens and resident aliens | Dean or vice president and tax services | NA |
| Non-monetary | Any amount | Foreign nationals and non-resident aliens | Dean or vice president and tax services2 | NA |
| Monetary3 | Less than or equal to $25 | ASU employees | Department | NA |
| Monetary3 | $26–$999 | ASU employees4 | Dean or vice president | Payroll Services1 |
| Monetary3 | Greater than or equal to $1,000 | ASU employees4 | Provost or applicable senior or executive vice president | Payroll Services1 |
| Monetary3 | Less than or equal to $100 | Students | Department and tax services | Student Financial Aid Office |
| Monetary3 | Greater than or equal to $101 | Students | Dean or vice president and tax services | Student Financial Aid Office |
| Monetary3 | Less than or equal to $100 | U.S. citizens and resident aliens | Department | NA |
| Monetary3 | Greater than or equal to $101 | U.S. citizens and resident aliens | Dean or vice president and tax services | NA |
| Monetary3 | Any amount | Foreign nationals and non-resident aliens | Dean or vice president and tax services2 | NA |
- When reporting faculty or staff awards to Payroll Services, departments must indicate if the award is retirement- or length-of-service-related. These awards have different thresholds of tax reporting than other service or performance awards.
- All awards to guests who are foreign nationals or non-resident aliens must be approved by tax services to ensure compliance with all applicable tax reporting requirements.
- Monetary awards include cash and cash equivalents, such as gift cards and gift certificates.
- All monetary awards greater than $25 to faculty and staff must be processed through Payroll Services.
Refer to FIN 420-04 for background and policy information.