Members of the ASU community are expected to abide by all federal, state and local laws, including those that govern alcohol consumption and distribution of alcohol.
It is the responsibility of all community members to ensure that the university does not, through their actions, violate the law. Official university functions, including events held by registered student groups, are not allowed to provide alcohol to those under 21, and no university funds may be used to purchase alcohol for that purpose. Violations of this requirement can result in both criminal prosecution and university administrative action, including dismissal from the university.
The ASU alcohol permit request form must be completed by any department, organization, or individual sponsoring an event at which alcoholic beverages will be served or consumed on campus.
Requirements
All events involving alcohol must be registered in the Special Event Registry.
The following documents must be submitted:
- ASU alcohol permit request form.
- Certificate of Insurance from vendor serving alcohol.
- Special event liquor license, if required.
Process
- Applicant submits all required documentation to Risk Management and ASU PD.
- Risk Management Services and the ASU Police Department review and sign the permit.
- Applicant receives a completed copy of the ASU Alcohol Permit via DocuSign. Applicant must submit a completed copy of the permit to the ASU venue where the event will be held. The completed permit must be visibly posted at the event.
Special event liquor license
A Special Event liquor license is a temporary non-transferable liquor license that allows a qualified organization to sell and serve spirituous liquor for the period authorized on the license.
Special Event liquor licenses are required when serving, selling or dealing in alcohol on an ASU premise that does not have a state-issued liquor license. To find out which ASU premises have a state-issued liquor license, contact insurance services.
To apply for a Special Event liquor license, visit the city special events website where the event will take place. It can take at a minimum 30 days to receive the license and ASU will not process the alcohol permit request without it.
ASU event coordinators, planners and venue managers are responsible for reviewing all third-party events to ensure a Special Event liquor license is not needed.
A Special Event liquor license is also needed if the event:
- Will have alcohol donated by a liquor distributorship.
- Will have a cash bar or drink tickets/tokens.
- Will charge any fees, including admission fees or registration fees, dinner or reception fees, and donations to enter the event.
- Is “members only” and the members had to pay any type of membership fee before, during or after the event in order to attend.
- Is open to the public, the event invite was sent out to a general or mass distribution list and attendees who have not RSVP’d will still be permitted to attend the event.
Vendors and insurance
ASU does not have a preferred list of alcohol vendors. Event hosts may use any alcohol vendor of their choice as long as the alcohol vendor provides a certificate of insurance that meets the requirements below.
Insurance requirements:
Additional coverage may be necessary for special circumstances or large events.
- Commercial General Liability: Bodily Injury, Death and Property Damage, Combined Single Limit: $1,000,000 per occurrence.
- Liquor Liability: Combined Single Limit: $1,000,000 per occurrence.
- Automobile Liability: Bodily Injury, Death and Property Damage, Combined Single Limit: $1,000,000 per occurrence.
- Worker's Compensation insurance to cover obligations imposed by Federal and State statutes having jurisdiction of its employees engaged in the performance of the services, and Employer's Liability Insurance with a minimum limit of $1,000,000.
- The State of Arizona, Arizona Board of Regents and Arizona State University shall be named additional insureds for commercial general liability, liquor liability and automobile liability coverage noted above.
- The certificate holder shall be:
Arizona State University
Attn: Risk Management Department
University Center B
1130 E. University Center Drive, Suite 120
Tempe, AZ 85281
