Emergency Preparedness at ASU
Emergencies, disasters, accidents, injuries, and crimes can occur without warning at any time. Being physically and psychologically prepared to handle unexpected emergencies is an individual as well as an organizational responsibility.
This Emergency Response Guide has been developed to assist in minimizing the negative affects from such events. Please read this guide thoroughly before an emergency occurs, become acquainted with the contents, and keep a flipchart available in your office for immediate reference. Place your Building Name, Room #, and Supervisors Name and phone number on the front cover.
Once you are familiar with the information enclosed in this guide, you will be better prepared to protect yourself and your co -workers. If you have questions concerning a unique situation not covered in this reference, or need additional emergency inogormation, please contact ASU Police at 480.965.3456 or ASU Environmental Health and Safety (EH&S) at 480.965.1823.
WHAT YOU CAN DO NOW TO PREPARE
If calling 911 from a Cell Phone identify your location as ASU and the Campus.
After an emergency occurs, recovery is the next step. ASU is insured for losses to University-owned property (real and personal), and injury to non-employees, such as students, patrons, visitors, and volunteers (liability), and injury to employees while on-the-job (workers´ compensation). However, a claim must be generated in order to make the loss known to appropriate ASU representatives, and ASU´s self-insurance provider.
For Property and Liability Losses
Property claims that exceed $10,000 must be reported within 24-hours. Property claims of less than $10,000 must be reported within 90 days. A death on campus or serious injury to a patron, student, or visitor must be reported within 24-hours to Insurance Services at: 480.965.1851 or 480.727.9669. Information on filing and various claim forms are available on the Insurance Web Page.
For Workers´ Compensation Losses
All worke´ compensation claims must be reported verbally within 48-hours of the occurrence by calling 602.542.9675 or 800.837.8583. Questions regarding workers´ compensation should be directed to Human Resources at 480.965.2701. Information and forms for filing a workers´ compensation claim are available at Human Resources - Forms
For Follow-up on Potential or Sustained Injuries
Report all accidents and incidents involving potential or sustained injury to an individual occurring on ASU property to your supervisor and to the Environmental Health & Safety Loss Prevention Coordinator at 480.965.1823. Information and forms for filing an accident and incident report are available at EH&S Forms
For more information about ASU Emergency Preparedness view the Emergency website
Report of Relationship Violence
Civil DisturbanceCivil disturbances include riots, demonstrations, threatening individuals, crimes in progress, or assemblies that have become significantly disruptive.
The inherent danger during a major power outage is panic; therefore, all university personnel should attempt to remain calm. In the event of a major, campus-wide outage, ASU has emergency generators that will immediately provide power to some areas of the campus. To report a minor, localized power outage, call:
Tempe 480.965.3633 | Poly 480.727.1110 or 480.727.3456 after hours | West 602.543.3200 | Downtown 602.496.2500 or 602.496.1502 for Mercado
Tempe 480.965.3456 | Poly 480.727.3456 or 480.727.3456 after hours | West 602.543.3456 | Downtown 602.496.3456
Keep flashlights and batteries in key locations throughout your work areas.
In Case of a Major, Campus-Wide Outage
If People Are Trapped In an Elevator
Stay near passengers until police or other assistance arrives, provided it is safe to stay in the building
When a private or commercial aircraft is involved in an accident, the Federal Aviation Administration (FAA) is the agency of jurisdiction. Subsequently, no one will be permitted within a five hundred foot radius of the aircraft. Smoke from a burning aircraft is very toxic and should be avoided. If an aircraft incident occurs on the campus, evacuation procedures will begin in the surrounding area.
SEE “EVACUATION” SECTION OF THIS GUIDE FOR MORE INFORMATION.
If You Witness an Aircraft Accident
Call 911. Notify the operator of the accident location, the number of casualties and if any campus structures are affected. If the crash scene is close to your building, notify your supervisor and evacuate if smoke from the crash scene moves in your direction. DO NOT approach a downed aircraft. The responding Fire Department has equipment and personnel that are trained for such incidents.
Motor Vehicle Accident
IF YOU WITNESS A MOTOR VEHICLE ACCIDENT INVOLVING INJURIES:
Major Imminent Flooding
In the event of major flooding, ASU will be responsible for notification of all appropriate departments and emergency services agencies.
Minor Imminent Flooding
Minor or area flooding of campus is a more likely scenario. This could be the result of major, multiple rainstorms, or a water line break. In the case of imminent minor, weather-related flooding, ASU Police Department will monitor the National Weather Service and other emergency advisories to determine necessary action such as evacuation of areas and cancellation of classes. In cases of water main failure, affected areas of campus would need to be evacuated immediately. In this case, refer to the "EVACUATION" section of this guide.
Notify the appropriate ASU Police Department:
Secure vital equipment, records, and chemicals (move to higher, safer ground). Shut off all electrical equipment. Secure all laboratory experiments.
When able, notify the Facilities Management by campus:
Tempe 480.965.3633 |Poly 480.727.1110 or 480.727.3456 after hours | West 602.543.3200 | Downtown 602.496.2500 or 602.496.1502 for Mercado
Wait for instructions from the ASU Police Department for immediate action. Do not return to your building unless you have been instructed to do so by someone from incident command or the ASU Police Department.
Only Trained Authorized Personnel Are Permitted to Respond to Hazardous Materials Incidents
A hazardous materials incident is considered a spill of any of the following:
Chemicals (liquid and solids) Hazardous waste or Oils (diesel and gasoline).
For a Major Spill or Leak
Nights and weekends call the ASU Police by campus Tempe 480.965.3456 | Poly 480.727.3456 or 480.727.3456 after hours | West 602.543.3456 | Downtown 602.496.3456
For a Minor Spill or Leak
Contact Environmental Health & Safety (EH&S) @ 480.965.1823 M-F 8am-5pm. Nights and weekends call the ASU Police Department @ 480.965.3456.
Chemical Spill on Body
REGISTER FOR TRAININGLaboratory Chemical Safety orHazardous Waste Management TechniquesEnvironmental Health & Safety website
Obtain medical attention at the Campus Health by campus: Tempe 480.965.3349 | Poly 480.727.1500 | West 602.543.8019 | Downtown 602.496.0721 M-F 9am-4:30pm or other appropriate resources - even for minor chemical burns.
Report incident to supervisor. Supervisor responsible to notify ASU EH&S @ 480.965.1823 M-F 8am-5pm Nights and weekends call the ASU Police by campus: Tempe 480.965.3456 | Poly 480.727.3456 or 480.727.3456 after hours | West 602.543.3456 | Downtown 602.496.3456
ASU Environmental Health & Safety has personnel trained in the proper clean-up and containment of minor hazardous spills or releases. Call 480.965.1823 M-F 8am-5pm Nights and weekends call the ASU Police by campus: Tempe 480.965.3456 | Poly 480.727.3456 or 480.727.3456 after hours | West 602.543.3456 | Downtown 602.496.3456
Employees must be trained in the safe use of chemicals and chemical waste management prior to working in a laboratory or cleaning up minor spills. A minor spill is one that trained employees are capable of containing safely without assistance from EH&S and /or emergency personnel. All other spills are considered major. For additional guidance on chemical safety, refer to the Hazrdouse Waste Management Compliance Guide.
Additional Site Instructions
Health physics emergencies in laboratories utilizing radioactive material will usually be limited to minor spills. The potential does exist, however for emergencies involving the creation of significant radiation hazards. These incidents may be complicated by injuries to personnel.
In all emergency situations the primary concern must always be the protection of personnel from radiation and non-radiation hazards. The secondary concern is to confine contamination. Medical assistance should not be withheld or delayed because of contamination of personnel by radioactive material.
Notify the Office of Radiation Safety (ORS) immediately.
ORS: Mon-Fri, 8am-5pm: 480.965.6140
Fire Department (Do not dial 8) 911
Permit no one to resume work in the area or leave the premises without approval of the Radiation Safety Officer (RSO) or his/her designated representative.
INCIDENTS Involving Radioactive Dust, Mists, Fumes, Organic Vapors and Gases
INJURIES to Personnel Involving Radiation Hazards
SPILL ON THE BODY
Notes and PrecautionsA spill kit should be kept in each laboratory where work with microorganisms is conducted. Basic equipment is: concentrated disinfectant (household bleach or organism specific disinfectant), paper towels, rubber gloves, autoclave bags, sharps container, and forceps to pick up broken glass.
For any biological spill, first notify others in the laboratory so they will not unknowingly spread the contamination. For spills of a large volume, or spills of organisms transmitted by inhalation when aerosolized such as BioSafety Level 3 (BSL3) agents, call the Principal Investigator (PI) and EH&S at 480.965.1823 Mon-Fri 8am-5pm.
If someone is injured call 911 for assistance; notify emergency personnel if you are contaminated.
Spill of BSL2 material or Human Blood
Spill of BSL3 material
Spill on Body
Risk Group 1 / BSL 1
Agents that are not associated disease in healthy adult humans
Risk Group 2 / BSL 2
Agents that are associated with human disease which is rarely serious and for which preventative or therapeutic interventions are often available
Risk Group 3 / BSL 3
Agents that are associated with serious or lethal human disease for which preventative or therapeutic interventions may be available
Risk Group 4 / BSL 4
Agents that are likely to cause serious or lethal human disease for which preventative or therapeutic interventions are not usually available. None at ASU.
Remain calm and alert; listen for information and instructions from emergency crews and/or local officials.
The ASU Police Department will provide instructions for immediate actions by means of door-to-door alerting, police vehicle loud speakers, fire alarms or bull-horns.
TORNADOA TORNADO WATCH means that conditions are favorable for tornados and severe thunderstorms in and close to the watch area. A TORNADO WARNING is an URGENT announcement that a tornado has been reported and warns you to take immediate action to protect life and property.
If you receive or discover a suspicious package or foreign device, do not touch it, tamper with it, or move it!!! Immediately dial 911 to report it to Emergency Dispatch Center (ASU Police except Downtown Campus - Phoenix police)
Letter and Parcel Bomb Recognition Checklist Inspection of Packages – Look For:
Handling Suspicious Packages
DO NOT HANG UP!!
When is the bomb going to explode? _________________________________________________ Where is it right now? _____________________________________________________________ What does it look like? ____________________________________________________________ What kind of bomb is it? ___________________________________________________________ What will cause it to explode? ______________________________________________________ Did you place the bomb?_______________Why?_______________________________________ What is your address? _____________________________________________________________ What is your name? ______________________________________________________________ Exact wording of threats? __________________________________________________________
Calm Nasal Slow Raspy Loud Angry Stutter Excited Rapid Deep Soft Clearing Throat Laughter Normal Disguised Distinct Deep Breathing Crying Accent Slurred Lisp Ragged Cracked Familiar
Name of caller: ____________________ Number from which call originated:______________ Male/Female:____________________Race:_________________Approx. Age:_____________________ Number at which call was received:________________________________________________________ Time:___________________ Date:______________________
Street Noises Factory Machinery Animal Noises Other Voices PA System Static Music Long Distance House Motor Office Machinery
In advance of an emergency, contact your department head for additional emergency preparedness related documentation/information.
Always be prepared. Learn all exists and routes to help determine the nearest exit to your location and the best route to follow if evacuation is necessary.
If time permits during evacuation, and it is safe to do so, secure your workplace and take personal items.
In most emergencies, complete evacuation of the campus is not necessary. If, however, there is a major hazardous materials release, flood, or other MAJOR incident, it may be necessary to relocate all University personnel to a safer location.
Evacuation from a Building:
“In-Place” EvacuationsIn some instances, it is safer to evacuate “in-place” than it is to leave a building, e.g., smoke or fire is immediately outside your room, live electrical wires bar access to the exit, individuals with mobility disabilities are above or below ground floors.
On-Campus Staging AreasIn the event of a building or area evacuation, you will be notified where staging areas will be located. Food, water, first-aid, shelter, and information will be available at designated staging areas
All university personnel are encouraged to learn first-aid and CPR. For more information call ASU Environmental Health & Safety (EH&S) at 480.965.1823 Mon-Fri, 8am-5pm
Call 911 From Any Campus Phone
Start Rescue Breaths - If Victim is Not Breathing
Start CPR - If Victim is Not Breathing and No Signs of Circulation
Use Automated External Defibrillator (AED) If Available
ASU Police by Campus Tempe 480.965.3456 | Poly 480.727.3456 or 480.727.3456 after hours | West 602.543.3456 | Downtown 602.496.3456
Choking (Abdominal Thrusts)
In all "serious cases" call 911 for emergency treatment
Heart Related Illnesses
Minor Cuts & Punctures
Material Splashed in Eye
Report incident to supervisor. Supervisor is responsible for notifying ASU EH&S at 480.965.1823 Mon-Fri, 8am-5pm. Nights and weekends call the ASU Police by campus: Tempe 480.965.3456 | Poly 480.727.3456 or 480.727.3456 after hours | West 602.543.3456 | Downtown 602.496.3456
All employees are required to attend fire safety/fire prevention training, Register for a class.
If You Discover a Fire or See Smoke
If Building Fire Alarm is Activated or Someone Informs You of a Fire
If Caught in Smoke
If Trapped in a Room
Clothing on Fire: [Stop, Drop, Roll]
Report incident to supervisor. Supervisor is responsible for notifying ASU EH&S at 480.965.1823 Mon-Fri, 8am-5pm
Using a Fire ExtinguisherOnly use a fire extinguisher if the fire is very small and you have been trained to do it safely. If you can’t put out the fire, leave immediately and make sure the building alarm is activated and emergency personnel notified. TOTAL AND IMMEDIATE EVACUATION IS THE SAFEST.
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