Fleet Services

Departments can begin the purchasing process by contacting the Fleet Manager to develop quotes, specifications and safety standards to meet your department’s needs. The Fleet Manager works with Purchasing and Business Services to ensure the timely purchase of acceptable vehicles. 

Vehicles by definition:

• Flatbeds and Light Class Box trucks.
• Grounds Services vehicles — all types.
• Neighborhood Electric Vehicles — NEVs, LSVs.
• Passenger autos, Pickup trucks, SUVs and vans.
• Trailers — all types.

Please refer to policy PUR 211: Vehicles for more information on the procurement standards of vehicles. All vehicles under the ASU brand must remain in good working condition up to and including the immediate repair of any physical damage. Non-compliance will subject the vehicle to revocation or denial of future parking permits until noted defects have been addressed. Periodic on-site inspections of ASU vehicles are conducted. 

Fleet Services offers a variety of services to assist in the management of department vehicle assets.

• GPS vehicle location services.
• Loaner vehicles — limited — upon request.
• Mall Pass vehicle inspections.
• On-location monthly vehicle inspection and service participation program.
• Parking Permit allocation and renewal requirement.
• Routine vehicle maintenance, oil changes, tire service and general repairs.

If a vehicle needs service, departments should contact the Fleet Manager for advisory information and recognized service centers. An authorized dealer services new vehicles under warranty.

Departments will be issued a Voyager card for each vehicle. These cards are specific to the assigned vehicle and may be used to purchase fuel anywhere a Voyager card is accepted. The fuel costs will be invoiced monthly to Facilities Management, which will process the expenses to departmental accounts. Please call 480-965-2933 for any card issues or questions.

Any local car wash can service department vehicles. P-cards are an acceptable method of payment. Fleet Services offers a mobile wash service for Tempe campus-based NEVs and LSVs.

Please call 480-965-3633 for assistance in case of emergencies and vehicle failures while on the road.

All repairs of damage to vehicles due to collision, accident or incidental loss — including windshield repairs — will be coordinated by the Office of Risk Management at 480-965-7700. Please see the insurance vehicle loss claim process for additional information or obtain a vehicle loss report.

Visit car rental and transportation services for more information.

Facilities Development and Management operates the Shared Fleet program at the University Services Building on the Tempe campus to assess the viability of an ASU university-wide shared fleet to serve more units and locations.

Currently, units within ASU's Business and Finance department can register and reserve vehicles through the Shared Fleet.

ARS 41-803 (C) requires that costs for maintenance and operation of all state-owned vehicles be reported to the Arizona Department of Administration annually. Departments that elect to maintain vehicles outside the Fleet Innovations program are subject to maintaining their records of service costs and fuel costs. Copies of invoices for maintenance and repair services should suffice as long as the vehicle is identified and details indicate what service was provided.