Skip to main content

Skip to Content Report an accessibility problem ASU Home My ASU Colleges and Schools Sign In
Arizona State University Arizona State University
Business and Finance
Business

Budget

Annual Operating Budget Benchmarking Budgeting and Planning System Legislative Budget Request Planning and Budget Calendar Planning and Budget Org chart

Business Center

Accounting support Job posting request Personnel management support

Financial

Accounting Capital Asset Management Financial Operations training Financial Services forms Reports Tax information

FMS

Department liaisons Reference materials

Payroll

Commitment Accounting Employment data management Student wage tax W-2 Guide Your W-2 Your paycheck

Do Business with ASU

Bid boards Purchasing construction

Procurement

Diversity and small business P-card Procurement guide Speaker Artist Performer agreements SunRISE Surplus Sustainable purchasing

SunMart

Construction and facilities purchasing Event rentals and catering Goods, equipment and supplies Professional services and consulting Technology Transportation leasing and rentals State of Arizona contracts

Travel

My ASU TRIP access Travel card International travel Department resources Traveler resources My ASU TRIP manual

U.S. Passport Office

News
CFO

Business and Finance leadership

COOP plan Org chart Research Park

FMS

Department liaisons Reference materials

HCM Innovation Project

News
Facilities

Construction

Architecture and design Campus and building information Capital programs Construction cameras Forms and permits Shutdowns and Outages

Grounds Services

Arboretum Bee awareness Biodiversity Campus Harvest Ground Services Volunteer Program

ISAAC Building Services

Alternate workspaces Guidelines and procedures

Requests for Service

Classroom Space Management Construction Inspection Request Custodial services Fleet Services Key and lock Services Moving Event Services Signs

Solar

Energy Conservation FAQs How Solar Works Solar in Construction Solar Maps

University Real Estate

News
Human Resources

Benefits

Employee healthcare Enrollment and Administration Family Resource Guide Financial security Holiday schedule Leaves of absence Retirement Workers' compensation

Diversity | Equity | Inclusion

Affirmative Action Plan EEO survey OEI training Workplace accommodations

Employee Assistance Office

Community services and referrals Counseling and consultations Employee wellness Flu shots Health Impact Program Screenings and classes

Flexible work arrangements

HR forms

Human Resources

Benefits partners Employee engagement survey HR on your campus HR reports OHR partners Organizational chart Separating from ASU

Managers

Background and fingerprinting HR Toolkit Job descriptions Leaves management Performance management Phased retirement manager guide Recruitment

Professional Development

Career EDGE Employee recognition program Leadership programs President's Awards

Tuition reduction

Working at ASU

Careers at ASU Compensation Compensation estimator Employee discounts Form I-9 eligibility New employee orientation Vacation accrual Verification of employment Writing your resume News
Safety

Emergency information

Active Shooter training Behavioral Response Team Emergency Response guide LiveSafe mobile app Preparedness and planning

Employee health

Animal contact Automated External Defibrillators CPR and first aid classes Emergency Medical Services Employee health forms Medical surveillance N95 respirators and face covers Occupational health

Environmental Health and Safety

Chemical Environmental Management System Emergency Response Guide Laboratory and research Training Workplace and community safety

Incident Reporting

ASU Hotline

Insurance and Risk

Alcohol permits Insurance Minors on campus Unmanned aircraft systems Volunteers

Police

Active Shooter training All Campus Contacts Campus Crime | Clery Career Opportunities Forms and Records Safety and crime prevention ASU Police emergency processes

Safety

Driving for ASU Fire prevention and safety LiveSafe mobile app Safety Escort Service Safety for Students Self-report services

Training

IT Security Environmental Health and Safety Police safety and tips News
Services

Audit

Annual plan and process Charter Financial controls Hotline Records management

Communications and marketing

Project request form Writing and webpage style guide

Hospitality

Tonto Creek Camp University Club

ID Card

Hours and location Photo consent Photo upload

Mail and shipping

Courier Service Delivery and Mail Codes Department Mail Forms Mail processing Special Services

Organizational Performance Office

OPO Resources

Technology and Computers

Enterprise Technology Office Help requests IT security best practices Software and hardware News
Sustainability

Measurement and reporting

Honors and awards NACUBO SIRF Sustainability reports

Solar

Energy conservation How Solar Works Solar FAQs Solar in Construction Solar Maps

Sustainability Goals and vision

Circular resource system Climate positive Collaborative action Food reconnection Optimized water Personal action Resilience and regeneration

Sustainable Sun Devils

Zero Waste

Contacts and services Ditch the Dumpster Get involved Labels and Signs Recycle Recycle service request Reuse News
Transit

Bike

Bike registration Bike parking Bike roundup

Campus Shuttles

Polytechnic-Tempe route Tempe-Downtown Phoenix-West route Mercado route Tempe-West Express Track your shuttle

General parking information

Car rental and transportation services Contact and office information Parking regulations and rules Parking citations

Parking on campus

Accessible Parking Department and vendor parking Daily and hourly EV charging Motorist assistance

ParkMobile

Parking permits

Cross parking Polytechnic campus Tempe campus Downtown Phoenix campus West campus

Public transit

Transit passes

Transportation Account Login

Walk-only zones

Access management Scooter parking map Walk-only zones map News
ASU Home My ASU Colleges and Schools Sign in

Do business with ASU

Breadcrumb

  1. Home
  2. Business
  3. Do business with ASU

ASU publishes all solicitations. Suppliers should check the ASU Bid Board often, as changes may occur daily. Refer to the Enterprise Brand and Marketing Guide for more information on vendors, licensing, logos and marks.

ASU staff may use Procurebot to ask a procurement question.

Sourcing opportunities

Suppliers interested in receiving notifications about upcoming sourcing opportunities should provide company profile information in the new portal, including product and service categories offered. If you submitted the web form that was available previously, please resubmit your information in this new portal.

Submitting your company’s information provides the following:

  • Ability to review and act on ASU notifications and communications.
  • Access to support personnel and training materials.
  • Create and manage unlimited users and employee roles.
  • Notification of sourcing opportunities based on selected commodity codes.
  • Permission to respond to sourcing opportunities.
  • Verify and update your company’s contact information.

Formal solicitations are published on the Commodities, Services and Facilities Bid Board. Suppliers are encouraged to check this resource regularly, as changes may occur daily.

Invoicing and payment

Invoices

Incomplete invoices may cause a delay in processing your payment. The purchase order will direct the supplier where to send the invoice. University policy is to pay for goods after receipt unless ASU makes a prior contractual arrangement.

The following information must appear on your invoice:

  • Name and department of the individual placing the order — not the buyer.
  • Complete and valid ASU purchase order number.
  • Itemized description of the material ordered and shipped, including the date.

Payment terms

ASU’s standard payment terms are net 30 days. Other options include the following:

  • One percent 20, net 30: A 1% discount will be taken if ASU pays within 20 business days. ASU reserves the right to pay within 30 days.
  • Two percent 10, net 30: A 2% discount will be taken if ASU pays within 10 business days. ASU reserves the right to pay within 30 days.

Existing ASU contractual agreements and purchase order terms and conditions may override the payment terms above and will be noted on the purchase order.

Tax

ASU must pay Arizona state sales tax except when purchasing a service or capital, or fabricated equipment explicitly used for research purposes.

By policy, ASU requires the supplier to pay all contributions, taxes and premiums under federal, state and local laws for employees engaged in work under an ASU contract.

Supplier registration

The following applies to suppliers who have received an ASU request to complete this registration process to accept payment for goods and services purchased by the university.

Suppliers providing goods and services

Businesses and individuals selected by ASU providing goods or services must submit their registration through Workday’s supplier registration portal.

Refer to the Supplier Registration instructions if you have received a request to complete a supplier registration.

Suppliers not providing goods or services

Individuals receiving payments for the following must submit their registration through the registration links:

  • Fellowship payments.
  • Participant support payments.
  • Prize or award payments.
  • Research subject payments.
  • Student support payments.

If you have received a request to complete a registration, please review the instructions below:

  • Domestic: Review the Domestic Registration instructions if your tax status is U.S. citizen, permanent resident or resident for U.S. tax purposes.
  • International: Review the Foreign Registration instructions if you are an international citizen and have not yet passed your residency test for U.S. tax purposes.

Resources

  • ASU standard terms and conditions for purchase orders.
  • Insurance requirements.
  • Mandatory RFP Certifications.

Contact

General Information

Suppliers and other non-ASU staff may email to ask procurement questions.

Arizona State University, Purchasing and Business Services
 

Select Section

Quicklinks Menu Block

Bid boards Purchasing construction
ASU Business and Finance
NewsSite map
Page contact
Maps and Locations Jobs Directory Contact ASU My ASU
Number one in the U.S. for innovation. #1 ASU, #2 Stanford, #3 MIT. - U.S. News and World Report, 7 years, 2016-2022
Copyright and Trademark Accessibility Privacy Terms of Use Emergency COVID-19 Information

ASU websites use cookies to enhance user experience, analyze site usage, and assist with outreach and enrollment. By continuing to use this site, you are giving us your consent to do this. Learn more about cookies on ASU websites in our Privacy Statement.