Employment data management oversees data for all ASU employees — faculty, staff and students. We assist departments with employment transactions involving Position Management, the PTR and Job Data. Position Management is the setup of position criteria such as job code, FTE, funding and benefits eligibility so departments can process employment transactions via PTR to create or update an employee’s job data. Job Data includes employees’ job records containing compensation, benefits setup and department information.
Personnel transaction request
The PTR is the front-end application used to process a variety of personnel transactions, such as hiring, promotions, transfers and terminations for certain employee classes to create or update job information. It can also be used to create transactions that are payroll related such as additional pay, overpayments and leave accrual adjustments. Once approved, the PTR is processed in PeopleSoft or set to manual for Payroll or Data Management to take action on.
Use the data management exception form for any job transactions you cannot process through the PTR. If a backdated exception form results in a retroactive payment or overpayment, Data Management will coordinate with payroll to process it automatically. You do not need to process a separate payroll action request.
Please revisit this page for updated resources and information including updated training guides and the PTR Workflow Approval Matrix.
Email us with any questions, or you may contact your data management representative.
Refer to this matrix to clarify what tasks are performed with a PTR, Kenexa, or if you are trying to complete another action.
The number of steps depends on the type of transaction. The approval steps are based on this matrix. There may be additional steps for some student transactions, competitive hires and retirements.
Student employment - This website contains resources for anyone employing students at Arizona State University.
|Specialist||Phone||Responsibility | Dept. code|
Backup: Kennedy Munter
ASU Polytechnic campus | I0201
Cultural Affairs and Gammage | V0101
Engineering | B1301
Enterprise Marketing HUB | S0101
Graduate college | B1901
Institutional Analysis | C0101
University College | B6001
University Libraries | B1501
Backup: Fred Taylor
Arizona Board of Regents | Z0101
ASU Downtown campus - listed dept codes | M1001–M1102
Barrett Honors College | B1201
EdPlus/on-line and extended campus | R0101
Sun Devil Athletics | J0101
Backup: Natasha McLain
ASU Downtown campus - listed dept codes | M0101–M0901
EOSS/University Student Initiatives | L0101
Herberger Institute for Design and the Arts | B0501
UTO | U0101