Employment data management oversees data for all ASU employees — students, faculty and staff. We assist departments with employment transactions involving Position Management, the PTR and Job Data. Position Management is the setup of position criteria such as job code, FTE, funding and benefits eligibility so departments can process employment transactions via PTR to create or update an employee’s job data. Job Data includes employees’ job records containing compensation, benefits setup and department information.
Personnel transaction request
The PTR is the front-end application used to process various personnel transactions like hiring, promotions, transfers and terminations for certain employee classes to create or update job information. It can also be used to create payroll-related transactions like additional pay, overpayments and leave accrual adjustments. Once approved, the PTR is processed in PeopleSoft or set to manual for Payroll or Data Management to take action on.
Access the data management exception form for any job transactions you cannot process through the PTR. If a backdated exception form results in a retroactive payment or overpayment, Data Management will coordinate with payroll to process it automatically. You do not need to process a separate payroll action request.
Please revisit this page for updated resources and information, including updated training guides and the PTR Workflow Approval Matrix.
Email us with any questions, or you may contact your data management representative.
Refer to this matrix to clarify what tasks are performed with a PTR, Kenexa, or if you are trying to complete another action.
The number of steps depends on the type of transaction. The approval steps are based on this matrix. There may be additional steps for some student transactions, competitive hires and retirements.
Student employment — This website contains resources for anyone employing students at Arizona State University.
- Employee Last Worked and Paid — Used to identify employees and records that need to be terminated. It includes additional fields of data, like Last Paycheck Date, Date Last Worked and Last Reported Hours.
- Personnel Transaction Requests — Used to track submitted requests, review summaries and approvals, and view data for archived PTRs that cannot be reviewed in PeopleSoft.
- Position Number Status Report — Used to view incumbent name, department, FTE, reports-to, grade, working title and other data. Filter by department, position status and position effective date.
|Specialist||Phone||Responsibility | Dept. code|
ASU Polytechnic campus — I0201
Backup: Jordan Hayden
Arizona Board of Regents — Z0101
Backup: Natasha Mclain
ASU Downtown Phoenix campus — listed dept. codes — M0101-M0901