Employment data management
Employment data management oversees data for all ASU employees — students, faculty and staff.
We assist departments with employment transactions involving Position Management, the PTR and Job Data. Position Management is the setup of position criteria such as job code, FTE, funding and benefits eligibility so departments can process employment transactions via PTR to create or update an employee’s job data. Job Data includes employees’ job records containing compensation, benefits setup and department information.
Personnel transaction request
The PTR is the front-end application used to process various personnel transactions like hiring, promotions, transfers and terminations for certain employee classes to create or update job information. It can also be used to create payroll-related transactions like additional pay, overpayments and leave accrual adjustments. Once approved, the PTR is processed in PeopleSoft or set to manual for Payroll or Data Management to take action on.
Access the data management exception form for any job transactions you cannot process through the PTR. If a backdated exception form results in a retroactive payment or overpayment, Data Management will coordinate with payroll to process it automatically. You do not need to process a separate payroll action request.
Please revisit this page for updated resources and information, including updated training guides and the PTR Workflow Approval Matrix.
Email us with any questions, or you may contact your data management representative.
Refer to this matrix to clarify what tasks are performed with a PTR, Kenexa, or if you are trying to complete another action.
PTR workflow
- Originators of the Personnel Transaction Request: Create the job transaction.
- Agency or organization signer approval: First level of approval for the job transactions.
- Dean or vice president approval: Second level of approval required for specific transactions.
- Provost or executive VO approval: Final level of approval required for specific transactions
The number of steps depends on the type of transaction. The approval steps are based on this matrix. There may be additional steps for some student transactions, competitive hires and retirements.
Resources
Process guides
- BPG — How to process a PTR.
- BPG — How to process online renewal.
- BPG — How to process worklist transactions.
- BPG — Position management for department position managers.
- Reference guide for job data.
Training
Additional resources
- Approval matrix.
- Auto term FAQ.
- Data management exception form.
- Use Adobe Sign for electronic signatures. An overview and training resources for the service have been made available by the University Technology Office.
- DMX guide.
- Employee Last Worked and Paid report guide.
- FAQs.
- Payroll Action Request guide.
- Student employment — This website contains resources for anyone employing students at Arizona State University.
Reports
- Employee Last Worked and Paid — used to identify employees and records that need to be terminated. It includes additional data fields, like Last Paycheck Date, Date Last Worked and Last Reported Hours.
- Personnel Transaction Requests — used to track submitted requests, review summaries and approvals, and view data for archived PTRs that cannot be reviewed in PeopleSoft.
- Position Number Status Report — used to view incumbent name, department, FTE, reports-to, grade, working title and other data. Filter by department, position status and position effective date.
Staff
| Brynna Miller Sr. Financial Services Manager 480-965-4103 |
| Specialist | Phone | Responsibility and department code |
|---|---|---|
| Kennedy Munter Backup: Myrka Montenegro | 480-727-1208 | Office of the President — A0101 Office of the Provost — B0101–B0302
|
| Jennifer Ancheta Backup: Myrka Montenegro | 480-965-1154 | Arizona Board of Regents — Z0101 ASU West Valley campus — G0101 Barrett Honors College — B1201 CLAS — listed department codes — B1716— B1776 Enterprise Technology — U0101 EOSS and University Student Initiatives — L0101 FS, HR, EHS, DPS and PTS — D0101 OKED, Research and Biodesign — E0101 WPC Business — B1601 |
| Myrka Montenegro Backup: Jennifer Ancheta | 602-543-4462 | ASU Downtown Phoenix campus — M0101–M1301 ASU Library — B1501 College of Global Futures — CSPO, SCAS, SFIS, SOS — B3001 EdPlus online and extended campus — R0101 Engineering — B1301 Enterprise Brand Strategy and Management — S0101 Herberger Institute for Design and the Arts — B0501 University Libraries — B1501 |
| Leslie Fessler Backup: Kennedy Munter | 480-965-6051 | ASU Polytechnic campus — I0201 CLAS — listed department codes — B1701—B1715 Cultural Affairs and Gammage — V0101 Graduate College — B1901 Learning Enterprise — W0101 Media Relations and Strategic Communications — T0101 Office of the General Counsel — N0101 Sun Devil Athletics — J0101 University College — B6001 |