Employment data management
Employment data management oversees data for all ASU employees — students, faculty and staff.
We assist departments with employment transactions involving Position Management, the PTR and Job Data. Position Management is the setup of position criteria such as job code, FTE, funding and benefits eligibility so departments can process employment transactions via PTR to create or update an employee’s job data. Job Data includes employees’ job records containing compensation, benefits setup and department information.
Personnel transaction request
The PTR is the front-end application used to process various personnel transactions like hiring, promotions, transfers and terminations for certain employee classes to create or update job information. It can also be used to create payroll-related transactions like additional pay, overpayments and leave accrual adjustments. Once approved, the PTR is processed in PeopleSoft or set to manual for Payroll or Data Management to take action on.
Access the data management exception form for any job transactions you cannot process through the PTR. If a backdated exception form results in a retroactive payment or overpayment, Data Management will coordinate with payroll to process it automatically. You do not need to process a separate payroll action request.
Please revisit this page for updated resources and information, including updated training guides and the PTR Workflow Approval Matrix.
Email us with any questions, or you may contact your data management representative.
Refer to this matrix to clarify what tasks are performed with a PTR, Kenexa, or if you are trying to complete another action.
PTR workflow
The number of steps depends on the type of transaction. The approval steps are based on this matrix. There may be additional steps for some student transactions, competitive hires and retirements.
Resources
Process guides
Training
Additional resources
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Data management exception form.
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Use Adobe Sign for electronic signatures. An overview and training resources for the service have been made available by the University Technology Office.
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FAQs.
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Student employment — This website contains resources for anyone employing students at Arizona State University.
Reports
- Employee Last Worked and Paid — Used to identify employees and records that need to be terminated. It includes additional fields of data, like Last Paycheck Date, Date Last Worked and Last Reported Hours.
- Personnel Transaction Requests — Used to track submitted requests, review summaries and approvals, and view data for archived PTRs that cannot be reviewed in PeopleSoft.
- Position Number Status Report — Used to view incumbent name, department, FTE, reports-to, grade, working title and other data. Filter by department, position status and position effective date.
Staff
|
Brynna Miller |
| Specialist | Phone | Responsibility and department code |
|---|---|---|
|
Natasha McLain |
480-965-2802 |
ASU Polytechnic campus — I0201 CLAS — listed department codes — B1701–B1715 College of Global Futures — CSPO, SCAS, SFIS, SOS — B3001 Cultural Affairs and Gammage — V0101 Engineering — B1301 Enterprise Brand Strategy and Management — S0101 Graduate College — B1901 Learning Enterprise — W0101 OKED, Research and Biodesign — E0101 Office of the Provost — B0101–B0302 University College — B6001 University Libraries — B1501 |
| Kennedy Munter Backup: Natasha McLain |
480-727-1208 |
Arizona Board of Regents — Z0101 ASU Downtown Phoenix campus — listed department codes — M1001–M1201 ASU West campus — G0101 Barrett Honors College — B1201 CLAS — listed department codes — B1716–B1776 EdPlus online and extended campus — R0101 FS, HR, EHS, DPS and PTS — D0101 Office of the General Counsel — N0101 Media Relations and Strategic Communications — T0101 Office of the President — A0101 |
| Jennifer Ancheta Backup: Natasha McLain |
480-965-1154 |
EOSS and University Student Initiatives — L0101 WPC Business — B1601 Enterprise Technology — U0101 |
| Myrka Montenegro Backup: Natasha McLain |
602-543-4462 |
Herberger Institute for Design and the Arts — B0501 Sun Devil Athletics — J0101 ASU Downtown Phoenix campus — listed department codes — M0101–M0901 |