Employment data management

Employment data management oversees data for all ASU employees — faculty, staff and students. We assist departments with employment transactions involving Position Management, the PTR and Job Data. Position Management is the setup of position criteria such as job code, FTE, funding and benefits eligibility so departments can process employment transactions via PTR to create or update an employee’s job data. Job Data includes employees’ job records containing compensation, benefits setup and department information.

Personnel transaction request

The PTR is the front-end application used to process a variety of personnel transactions, such as hiring, promotions, transfers and terminations for certain employee classes to create or update job information. It can also be used to create transactions that are payroll related such as additional pay, overpayments and leave accrual adjustments. Once approved, the PTR is processed in PeopleSoft or set to manual for Payroll or Data Management to take action on.

Use the data management exception form for any job transactions you cannot process through the PTR. If a backdated exception form results in a retroactive payment or overpayment, Data Management will coordinate with payroll to process it automatically. You do not need to process a separate payroll action request.

Please revisit this page for updated resources and information including updated training guides and the PTR Workflow Approval Matrix.

Email us with any questions, or you may contact your data management representative.

Refer to this matrix to clarify what tasks are performed with a PTR, Kenexa, or if you are trying to complete another action.

PTR dashboard

  • PTR dashboard - Use this dashboard to track and review summary data of all entered PTR transactions.

PTR workflow

PTR workflow steps

The number of steps depends on the type of transaction. The approval steps are based on this matrix. There may be additional steps for some student transactions, competitive hires and retirements.


Process guides


Additional resources


Bryn Miller
Manager Data Management

Specialist Phone Responsibility | Dept. code

Natasha McLain

Backup: Kennedy Munter


ASU Polytechnic campus | I0201
CLAS - listed dept codes | B1701–B1715

Cultural Affairs and Gammage | V0101

Engineering | B1301

Enterprise Marketing HUB | S0101

Graduate college | B1901

Institutional Analysis | C0101
North Central Association | H0105
OKED/Research/BioDesign | E0101
Provost's Office | B0101–B0302

University College | B6001

University Libraries | B1501

Kennedy Munter
Backup: Fred Taylor

Arizona Board of Regents | Z0101

ASU Downtown campus - listed dept codes | M1001–M1102
ASU West campus/Thunderbird School of Global Management | G0101

Barrett Honors College | B1201
CLAS - listed dept codes | B1716–B1733

EdPlus/on-line and extended campus | R0101
FS/HR/EHS/DPS/Parking and Transit | D0101
General Counsel | N0101
Media Relations & Strat Communications | T0101
President's Office | A0101

Sun Devil Athletics | J0101
WPC Business | B1601

Fred Taylor
Backup: Natasha McLain

ASU Downtown campus - listed dept codes | M0101–M0901 
CLAS - listed dept codes | B1735–B1776
College of Global Futures - CSPO, SCAS, SFIS, SOS | B3001

EOSS/University Student Initiatives | L0101

Herberger Institute for Design and the Arts | B0501

UTO | U0101


Mail Code:
Mail Code