Employment data management oversees data for all ASU employees — students, faculty and staff.
We assist departments with employment transactions involving Position Management, the PTR and Job Data. Position Management is the setup of position criteria such as job code, FTE, funding and benefits eligibility so departments can process employment transactions via PTR to create or update an employee’s job data. Job Data includes employees’ job records containing compensation, benefits setup and department information.
Personnel transaction request
The PTR is the front-end application used to process various personnel transactions like hiring, promotions, transfers and terminations for certain employee classes to create or update job information. It can also be used to create payroll-related transactions like additional pay, overpayments and leave accrual adjustments. Once approved, the PTR is processed in PeopleSoft or set to manual for Payroll or Data Management to take action on.
Access the data management exception form for any job transactions you cannot process through the PTR. If a backdated exception form results in a retroactive payment or overpayment, Data Management will coordinate with payroll to process it automatically. You do not need to process a separate payroll action request.
Please revisit this page for updated resources and information, including updated training guides and the PTR Workflow Approval Matrix.
Email us with any questions, or you may contact your data management representative.
Refer to this matrix to clarify what tasks are performed with a PTR, Kenexa, or if you are trying to complete another action.
The number of steps depends on the type of transaction. The approval steps are based on this matrix. There may be additional steps for some student transactions, competitive hires and retirements.
Data management exception form.
Use Adobe Sign for electronic signatures. An overview and training resources for the service have been made available by the University Technology Office.
Student employment — This website contains resources for anyone employing students at Arizona State University.
- Employee Last Worked and Paid — Used to identify employees and records that need to be terminated. It includes additional fields of data, like Last Paycheck Date, Date Last Worked and Last Reported Hours.
- Personnel Transaction Requests — Used to track submitted requests, review summaries and approvals, and view data for archived PTRs that cannot be reviewed in PeopleSoft.
- Position Number Status Report — Used to view incumbent name, department, FTE, reports-to, grade, working title and other data. Filter by department, position status and position effective date.
|Specialist||Phone||Responsibility and department code|
ASU Polytechnic campus — I0201
ASU Downtown Phoenix campus — listed department codes — M0101–M0901
CLAS — listed department codes — B1701–B1715
College of Global Futures — CSPO, SCAS, SFIS, SOS — B3001
Cultural Affairs and Gammage — V0101
Engineering — B1301
Enterprise Brand Strategy and Management — S0101
Graduate College — B1901
Learning Enterprise — W0101
OKED, Research and Biodesign — E0101
Office of the Provost — B0101–B0302
University College — B6001
University Libraries — B1501
Enterprise Technology Office — U0101
Backup: Natasha McLain
Arizona Board of Regents — Z0101
ASU Downtown Phoenix campus — listed department codes — M1001–M1201
ASU West campus — G0101
Barrett Honors College — B1201
CLAS — listed department codes — B1716–B1776
EdPlus online and extended campus — R0101
EOSS and University Student Initiatives — L0101
FS, HR, EHS, DPS and PTS — D0101
Office of the General Counsel — N0101
Herberger Institute for Design and the Arts — B0501
Media Relations and Strategic Communications — T0101
Office of the President — A0101
Sun Devil Athletics — J0101
WPC Business — B1601