Skip to main content

Skip to Content Report an accessibility problem ASU Home My ASU Colleges and Schools Sign In
Arizona State University Arizona State University
Business and Finance
Business

Budget

Annual Operating Budget Benchmarking Budgeting and Planning System Legislative Budget Request Planning and Budget Calendar Planning and Budget Org chart

Business Center

Accounting support Job posting request Personnel management support

Financial

Accounting Capital Asset Management Financial Operations training Financial Services forms Reports Tax information

FMS

Department liaisons Reference materials

Payroll

Commitment Accounting Employment data management Student wage tax W-2 Guide Your W-2 Your paycheck

Do Business with ASU

Bid boards Purchasing construction

Procurement

Diversity and small business P-card Procurement guide Speaker Artist Performer agreements SunRISE Surplus Sustainable purchasing

SunMart

Construction and facilities purchasing Event rentals and catering Goods, equipment and supplies Professional services and consulting Technology Transportation leasing and rentals State of Arizona contracts

Travel

My ASU TRIP access Travel card International travel Department resources Traveler resources My ASU TRIP manual

U.S. Passport Office

News
CFO

Business and Finance leadership

COOP plan Org chart Research Park

FMS

Department liaisons Reference materials

HCM Innovation Project

News
Facilities

Construction

Architecture and design Campus and building information Capital programs Construction cameras Forms and permits Shutdowns and Outages

Grounds Services

Arboretum Bee awareness Biodiversity Campus Harvest Ground Services Volunteer Program

ISAAC Building Services

Alternate workspaces Guidelines and procedures

Requests for Service

Classroom Space Management Construction Inspection Request Custodial services Fleet Services Key and lock Services Moving Event Services Signs

Solar

Energy Conservation FAQs How Solar Works Solar in Construction Solar Maps

University Real Estate

News
Human Resources

Benefits

Employee healthcare Enrollment and Administration Family Resource Guide Financial security Holiday schedule Leaves of absence Retirement Workers' compensation

Diversity | Equity | Inclusion

Affirmative Action Plan EEO survey OEI training Workplace accommodations

Employee Assistance Office

Community services and referrals Counseling and consultations Employee wellness Flu shots Health Impact Program Screenings and classes

Flexible work arrangements

HR forms

Human Resources

Benefits partners Employee engagement survey HR on your campus HR reports OHR partners Organizational chart Separating from ASU

Managers

Background and fingerprinting HR Toolkit Job descriptions Leaves management Performance management Phased retirement manager guide Recruitment

Professional Development

Career EDGE Employee recognition program Leadership programs President's Awards

Tuition reduction

Working at ASU

Careers at ASU Compensation Compensation estimator Employee discounts Form I-9 eligibility New employee orientation Vacation accrual Verification of employment Writing your resume News
Safety

Emergency information

Active Shooter training Behavioral Response Team Emergency Response guide LiveSafe mobile app Preparedness and planning

Employee health

Animal contact Automated External Defibrillators CPR and first aid classes Emergency Medical Services Employee health forms Medical surveillance N95 respirators and face covers Occupational health

Environmental Health and Safety

Chemical Environmental Management System Emergency Response Guide Laboratory and research Training Workplace and community safety

Incident Reporting

ASU Hotline

Insurance and Risk

Alcohol permits Insurance Minors on campus Unmanned aircraft systems Volunteers

Police

Active Shooter training All Campus Contacts Campus Crime | Clery Career Opportunities Forms and Records Safety and crime prevention ASU Police emergency processes

Safety

Driving for ASU Fire prevention and safety LiveSafe mobile app Safety Escort Service Safety for Students Self-report services

Training

IT Security Environmental Health and Safety Police safety and tips News
Services

Audit

Annual plan and process Charter Financial controls Hotline Records management

Communications and marketing

Project request form Writing and webpage style guide

Hospitality

Tonto Creek Camp University Club

ID Card

Hours and location Photo consent Photo upload

Mail and shipping

Courier Service Delivery and Mail Codes Department Mail Forms Mail processing Special Services

Organizational Performance Office

OPO Resources

Technology and Computers

Enterprise Technology Office Help requests IT security best practices Software and hardware News
Sustainability

Measurement and reporting

Honors and awards NACUBO SIRF Sustainability reports

Solar

Energy conservation How Solar Works Solar FAQs Solar in Construction Solar Maps

Sustainability Goals and vision

Circular resource system Climate positive Collaborative action Food reconnection Optimized water Personal action Resilience and regeneration

Sustainable Sun Devils

Zero Waste

Contacts and services Ditch the Dumpster Get involved Labels and Signs Recycle Recycle service request Reuse News
Transit

Bike

Bike registration Bike parking Bike roundup

Campus Shuttles

Polytechnic-Tempe route Tempe-Downtown Phoenix-West route Mercado route Tempe-West Express Track your shuttle

General parking information

Car rental and transportation services Contact and office information Parking regulations and rules Parking citations

Parking on campus

Accessible Parking Department and vendor parking Daily and hourly EV charging Motorist assistance

ParkMobile

Parking permits

Cross parking Polytechnic campus Tempe campus Downtown Phoenix campus West campus

Public transit

Transit passes

Transportation Account Login

Walk-only zones

Access management Scooter parking map Walk-only zones map News
ASU Home My ASU Colleges and Schools Sign in

Employment data management

Breadcrumb

  1. Home
  2. Business
  3. Payroll
  4. Employment data management

Employment data management oversees data for all ASU employees — students, faculty and staff.

We assist departments with employment transactions involving Position Management, the PTR and Job Data. Position Management is the setup of position criteria such as job code, FTE, funding and benefits eligibility so departments can process employment transactions via PTR to create or update an employee’s job data. Job Data includes employees’ job records containing compensation, benefits setup and department information.

Personnel transaction request

The PTR is the front-end application used to process various personnel transactions like hiring, promotions, transfers and terminations for certain employee classes to create or update job information. It can also be used to create payroll-related transactions like additional pay, overpayments and leave accrual adjustments. Once approved, the PTR is processed in PeopleSoft or set to manual for Payroll or Data Management to take action on.

Access the data management exception form for any job transactions you cannot process through the PTR. If a backdated exception form results in a retroactive payment or overpayment, Data Management will coordinate with payroll to process it automatically. You do not need to process a separate payroll action request.

Please revisit this page for updated resources and information, including updated training guides and the PTR Workflow Approval Matrix.

Email us with any questions, or you may contact your data management representative.

Refer to this matrix to clarify what tasks are performed with a PTR, Kenexa, or if you are trying to complete another action.

PTR workflow

PTR workflow steps

The number of steps depends on the type of transaction. The approval steps are based on this matrix. There may be additional steps for some student transactions, competitive hires and retirements.

Resources

Process guides

  • BPG — How to process a PTR.

  • BPG — How to process online renewal.

  • BPG — How to process worklist transactions.

  • BPG — Position management for department position managers.

  • Reference guide for job data.

Training

  • HRIS: Department Position Manager.

  • Using the Personnel Transaction Request.

Additional resources

  • Approval matrix.

  • Auto term FAQ.

  • Data management exception form.

    • Use Adobe Sign for electronic signatures. An overview and training resources for the service have been made available by the University Technology Office.

  • DMX guide.

  • Employee Last Worked and Paid report guide. 

  • FAQs.

  • Payroll Action Request guide.

  • Student employment — This website contains resources for anyone employing students at Arizona State University.

Reports

  • Employee Last Worked and Paid — Used to identify employees and records that need to be terminated. It includes additional fields of data, like Last Paycheck Date, Date Last Worked and Last Reported Hours.
    • Employee Last Worked and Paid report guide.
  • Personnel Transaction Requests — Used to track submitted requests, review summaries and approvals, and view data for archived PTRs that cannot be reviewed in PeopleSoft.
  • Position Number Status Report — Used to view incumbent name, department, FTE, reports-to, grade, working title and other data. Filter by department, position status and position effective date.

Staff

Brynna Miller
Manager Data Management
480-965-4103

Specialist Phone Responsibility and department code

Natasha McLain
Backup: Kennedy Munter

480-965-2802

ASU Polytechnic campus — I0201

ASU Downtown Phoenix campus — listed department codes — M0101–M0901

CLAS — listed department codes — B1701–B1715

College of Global Futures — CSPO, SCAS, SFIS, SOS — B3001

Cultural Affairs and Gammage — V0101

Engineering — B1301

Enterprise Brand Strategy and Management — S0101

Graduate College — B1901

Learning Enterprise — W0101

OKED, Research and Biodesign — E0101

Office of the Provost — B0101–B0302

University College — B6001

University Libraries — B1501

Enterprise Technology Office — U0101

Kennedy Munter
Backup: Natasha McLain
480-727-1208

Arizona Board of Regents — Z0101

ASU Downtown Phoenix campus — listed department codes — M1001–M1201

ASU West campus — G0101

Barrett Honors College — B1201

CLAS — listed department codes — B1716–B1776

EdPlus online and extended campus — R0101

EOSS and University Student Initiatives — L0101

FS, HR, EHS, DPS and PTS — D0101

Office of the General Counsel — N0101

Herberger Institute for Design and the Arts — B0501

Media Relations and Strategic Communications — T0101

Office of the President — A0101

Sun Devil Athletics — J0101

WPC Business — B1601

Contact

Mail Code
6212
Fax
480-237-9011
Email
data.management@asu.edu
ASU Business and Finance
NewsSite map
Page contact
Maps and Locations Jobs Directory Contact ASU My ASU
Number one in the U.S. for innovation. #1 ASU, #2 Stanford, #3 MIT. - U.S. News and World Report, 7 years, 2016-2022
Copyright and Trademark Accessibility Privacy Terms of Use Emergency COVID-19 Information

ASU websites use cookies to enhance user experience, analyze site usage, and assist with outreach and enrollment. By continuing to use this site, you are giving us your consent to do this. Learn more about cookies on ASU websites in our Privacy Statement.