Authorized Laboratory and Scientific Relocations Services include generator-equipped climate trucks.
CNR-01503 Effective May 1, 2020-April 30, 2027.
UniGroup, the parent corporation of United Van Lines and Mayflower Transit.
Contact Tim Grimes at UniGroup
Email Tim Grimes or call 800-845-6327.
Contact United Van Lines or Mayflower Transitview
Contract #ASU RFP 181704
Below is a list of approved bus charter companies under contract with ASU who accept the ASU P-Card. The preferred payment method for services is the P-Card. Payment is due within 3–5 business days of the charter completion date, after receipt and acceptance of the invoice. Charter companies will fax the invoice to your designated contact and coordinate payment via P-Card. The university has entered contracts with the following charter companies:
All Aboard America!
Email Andi Thomas or call 480-222-6940.
Note: There is a 5% fuel charge if fuel is more than $3.75 per gallon on trips over 100 miles outside the Phoenix or Tempe area.
Arrow Stage Lines Inc.
Email Kim Weaver or call 480-446-2868.
Email Wayne Casselman or call 602-639-9312.
Email First Student or call 855-870-8747.
Tour West America, Inc.
Email Steffi Brooks or call 480-237-8888.
Via Adventure, Inc.
Email Lynn Cox or call 480-966-4940.
Email Karen Ashe, ASU purchasing manager, with questions or for more information.
Employees who are not in travel status and have completed the Authorized Driver Program may use the ASU P-Card for vehicle rental. Examples include local use to drive to a meeting and similar activities for which people would have formerly obtained a vehicle from Fleet Services. For employees who want to rent a car and are in travel status, refer to Financial Services Manual: FIN 501 under rental vehicles and Handle Travel Requests Online.
Vehicle Rental contract: E&I Contract #XZ50290
ASU currently uses the E&I cooperative agreement with Enterprise. Business use reservations can be scheduled online or by calling 1-800-736-8222. The preferred payment method is the P-Card for non-employee travel-related vehicle rentals. Reference account number or contract ID #XZ50290 for business use.
At the end of your reservation, it will prompt you to verify if you have authorization for the bill. If your department has a P-Card registered with Enterprise, the system will prompt you for a billing number. Please reach out to your Business Operations Manager for assistance with the department's billing number. If your BOM does not have an existing billing number, email Karen Ashe, ASU purchasing manager, for help.
Enterprise's business use rates have damage waiver and liability insurance. All other coverage is optional and at the renter's discretion to purchase. ASU is self-insured through the state of Arizona Department of Administration, Risk Management Section. ASU and its officers, agents, employees, volunteers, approved student interns and others, as may be necessary to accomplish the functions or business of the university, are insured against liable acts or omissions of any nature while acting within their authorized course and scope of duties. For more information related to self-insurance, refer to Environmental Health and Safety Manual: 705-03. This contract is for ASU business use only.
Email Karen Ashe, ASU purchasing manager, for any questions about vehicle rental.
Note: Before driving university-owned, leased or rented vehicles — including electric carts — for official business, employees must complete the Authorized Driver Program. To start this process, employees should request that their department supervisor establish the employee as an optional authorized driver, then complete all steps in the Authorized Driver Program guide located on My ASU under the employment tab.
The lease, purchase, rental or use of 12- and 15-passenger vans are prohibited per FIN 401-03: Prohibited Transactions.view
ASU Purchasing and Business Services uses E&I cooperative purchasing agreement CNR-01503 for moving and relocation services.
If you choose to use a professional mover and ASU funds the move, you must use one of the moving companies on the E&I agreement listed below. The E&I agreement gives users access to any Mayflower or United Van Lines authorized moving company. These contracts cover a range of negotiated pricing.
You must have authorization by a contract or purchase order if expenses exceed $10,000. The department issuing the request initiates this process in Workday. Costs less than $10,000 do not require a purchase order. The department can request a PO.
ASU's P-Card is also available for departments when they incur expenses relating to a single contracted company.
ASU Purchasing and Business Services will not resolve any problems encountered with any vendor other than the moving companies with whom ASU has contractual agreements. Using non-ASU contracted moving companies may not provide adequate protection for damage or the leverage to solve problems. Regardless of how you manage a move, moving expense payments to vendors for ASU employees must follow university policies and procedures.
Moving office goods:
- Contact ASU Moving and Event Services at 480-965-1833.
- If Moving and Event Services cannot manage the move, obtain a quote from one of the approved vendors.
- Department authorizes payment:
- If the price exceeds $10,000, the department should send an email to request a temporary P-Card increase. Please include the quote, the name on the P-Card, the card's last four digits and the business purpose.
- If a P-Card is not available, submit a requisition to ASU Purchasing and Business Services and attach a copy of the two price estimates and all pertinent information.
- If the price is under $10,000, you may use a P-Card or another small-dollar purchasing method.
Approved vendors for on-campus moving services include:
Daniel's Moving and Storage, Inc. Supplier ID-S-001586 Atlas Agent
6131 W. Van Buren St.
Phoenix AZ 85043-3532
Email Danny Lamas, booking agent. Call 602-710-1842, 602-278-6110, 877-278-6110 or fax 602-484-0810.
Dircks Moving Services, Inc. Supplier ID-S-00960 Mayflower Agent
4340 W. Mohave St.
Phoenix AZ 85043
Email Rick Dircks, booking agent, or Brandon Stephens. Call 602-269-5526, 602-269-5543, fax 602-267-8188 or email Dircks Moving Services, Inc.
Moving household goods:
Regardless of where you live, contact the moving company booking agent listed below to maximize all benefits or discounts and access the E&I Cooperative Services contract. The agent will provide the E&I guaranteed not-to-exceed price estimate and coordinate the entire move with the moving agent in your city of residence. Other booking agents for these moving companies are not authorized to book moves under the E&I contract.
Confirm the amount your department is willing to pay for moving expenses.
Obtain at least two guaranteed not-to-exceed price estimates from the authorized vendors listed below and select one of them for your move.
Submit your selection and all price estimates to your ASU department.
- The department will determine payment method:
- P-Card — The department should call the selected moving company with the P-Card account number.
- Requisition — The department should enter requisition in the Workday. Purchasing will create the purchase order and provide it to the supplier.
- Copies of the two price estimates.
- Name of the contracted moving company and quote number, if applicable.
- Date of move and any pertinent particulars needed to ensure a successful move, like the packing date and storage information.
- Name and phone number of the employee moving.
- Employee’s original address and destination address.
Authorized moving companies for moving household goods:
Departments should use the Supplier ID listed next to each name for your requisition in Workday.
Armstrong Relocation, Supplier ID-TBD, United Van Lines agent, E&I Contract Number: CNR-01267
1900 N. Indianwood Ave., STE B
Broken Arrow OK 74012
Email John Silvernail, booking agent or Leta Hardin or call 800-677-8305.
CMS Companies, the parent corporation of Sullivan Moving and Storage
E&I contract number CNR-01257
Dircks Moving Services, Inc. Supplier ID: S-000960, Mayflower agent, E&I Contract Number: CNR-01257
4340 W. Mohave St.
Phoenix AZ 85043
Email Rick Dircks, booking agent or Marcy Ehrlich. Call 602-269-5526, 800-523-5038 or fax 602-267-8188.
Horizon Moving & Logistics, Supplier ID-S-001811, United Van Lines agent, E&I Contract Number: CNR-01267
1717 E. Rairdan Lane
Phoenix AZ 85043
Email Tina Bollinger, booking agent or call 520-355-7612.
Nor-Cal Moving Services Supplier ID-TBD, Allied Van Agent Lines, E&I contract number: CNR-01259
3129 Corporate Place
Hayward CA 94545
Email Johanna Lobaton, booking agent. Call 510-385-4441 or 510-780-2766.
Sullivan Moving and Storage
1439 S. 40th Ave. STE 200A
Phoenix AZ 85009
For Facilities and Campus Moving inquiries, email Rob Lynch or call 602-445-7311.
Email Isabel Carrillo, ASU supply chain buyer, or call 480-965-5378 for more questions.view