Skip to main content

Skip to Content Report an accessibility problem ASU Home My ASU Colleges and Schools Sign In
Arizona State University Arizona State University
Business and Finance
Business

Budget

Annual Operating Budget Benchmarking Budgeting and Planning System Legislative Budget Request Planning and Budget Calendar Planning and Budget Org chart

Business Center

Accounting support Job posting request Personnel management support

Financial

Accounting Capital Asset Management Financial Operations training Financial Services forms Reports Tax information

FMS

Department liaisons Glossaries FDM Mapping Reference materials

Payroll

Commitment Accounting Employment data management Student wage tax W-2 Guide Your W-2 Your paycheck

Do Business with ASU

Bid boards Purchasing construction

Procurement

Diversity and small business P-card Procurement guide SunRISE Surplus Sustainable purchasing

SunMart

Construction and facilities purchasing Event rentals and catering Goods, equipment and supplies Professional services and consulting Technology Transportation leasing and rentals State of Arizona contracts

Trademark and Licensing

Departments and schools Licensing and merchandise Official Licensee list by name Register and protect ASU marks Report trademark infringement Student organizations

Travel

My ASU TRIP access Travel card Travel guidance International travel Department resources Traveler resources My ASU TRIP manual

U.S. Passport Office

News
CFO

Business and Finance leadership

COOP plan Org chart Research Park

Community Service

FMS

Department liaisons Glossaries FDM Mapping Reference materials News
COVID-19 guide
Contractors and suppliers COVID-19 testing Affiliate COVID-19 testing Employee wellness exposure management Face cover signage Supervisor guidelines Travel guidance Working on campus Workplace accommodations
Facilities

Construction

Architecture and design Campus and building information Capital programs Construction cameras Forms and permits Shutdowns and Outages

Grounds Services

Arboretum Bee swarms and sightings Biodiversity Campus Harvest Ground Services Volunteer Program

ISAAC Building Services

Guidelines and procedures

Requests for Service

Classroom Space Management Construction Inspection Request Custodial services Fleet Services Key and lock Services Moving Event Services Signs

Solar

Energy Conservation FAQs How Solar Works Solar in Construction Solar Maps

University Real Estate

News
HR

Benefits

Employee healthcare Enrollment and Administration Family Resource Guide Financial security Leaves of absence Retirement Workers' compensation

Diversity | Equity | Inclusion

Affirmative Action Plan EEO survey OEI training Workplace accommodations

Employee Assistance Office

Community services and referrals Counseling and consultations Employee wellness Flu shots Health Impact Program Screenings and classes

Flexible work arrangements

HR forms

Human Resources

Benefits partners Holiday schedule HR on your campus HR reports OHR partners Organizational chart Separating from ASU

Managers

Background and fingerprinting HR Toolkit Job descriptions Leaves management Performance management Phased retirement manager guide Recruitment

Professional Development

Career EDGE Employee recognition program Leadership programs President's Awards

Tuition reduction

Working at ASU

Careers at ASU Compensation Employee discounts New employee orientation Vacation accrual Verification of employment News
Safety

Emergency information

Active Shooter training Behavioral Response Team LiveSafe mobile app Preparedness and planning Response guide

Employee health

Animal contact Automated External Defibrillators CPR and first aid classes Emergency Medical Services Employee health forms Medical surveillance N95 respirators and face covers Occupational health

Environmental Health and Safety

Chemical Environmental Management System Emergency Response Guide Laboratory and research Training Workplace and community safety

Incident Reporting

ASU Hotline

Insurance and Risk

Alcohol permits Insurance Minors on campus Unmanned aircraft systems Volunteers

ISAAC Building Services

Guidelines and procedures

Police

Active Shooter training All Campus Contacts Campus Crime | Clery Career Opportunities Forms and Records Safety and crime prevention ASU Police emergency processes

Safety

Driving for ASU Fire prevention and safety LiveSafe mobile app Safety Escort Service Safety for Students Self-report services

Training

IT Security Environmental Health and Safety Police safety and tips News
Services

Audit

Annual plan and process Charter Financial controls Hotline Records management

Communications and marketing

Project request form Writing and webpage style guide

Hospitality

Tonto Creek Camp University Club

ID Card

Hours and location Lost or stolen Photo consent Photo upload

Mail and shipping

Courier Service Department Mail Forms Mail Codes Mail processing Special Services

Organizational Performance Office

OPO Resources

Technology and Computers

Help requests IT security best practices Software and hardware University Technology Office News
Sustainability

Measurement and reporting

Honors and awards NACUBO SIRF Sustainability reports

Solar

Energy conservation How Solar Works Solar FAQs Solar in Construction Solar Maps

Sustainability Goals and vision

Circular resource system Climate positive Collaborative action Food reconnection Optimized water Personal action Resilience and regeneration

Sustainable Sun Devils

Zero Waste

Contacts and services Ditch the Dumpster Get involved Labels and Signs Recycle Recycle service request Reuse News
Transit

Bike

Bike registration Bike parking Bike roundup

Campus Shuttles

Polytechnic-Tempe route Tempe-Downtown Phoenix-West route Mercado route Tempe-West Express Track your shuttle

General parking information

Car rental and transportation services Contact and office information Parking regulations and rules Parking citations

Parking on campus

Accessible Parking COVID-19 parking Department and vendor parking Daily and hourly EV charging Motorist assistance

ParkMobile

Parking permits

Cross parking Polytechnic campus Tempe campus Downtown Phoenix campus West campus

Public transit

Transit passes

Transportation Account Login

Walk-only zones

Access management Scooter parking map Walk-only zones map News
ASU Home My ASU Colleges and Schools Sign in

Vehicle Insurance

Breadcrumb

  1. Home
  2. Safety
  3. Insurance and Risk
  4. Insurance
  5. Vehicle Insurance

ASU maintains auto liability insurance to cover damages and legal defense costs for bodily injury or property damage resulting from auto accidents involving vehicles owned by the university.

Only authorized drivers affiliated with the university in the capacity of an employee or registered volunteer are permitted to drive a vehicle rented or owned by the university. Use of a vehicle is restricted to authorized university-related activities. ASU affiliates and third parties are not permitted to drive ASU vehicles. Please contact Insurance Services with any questions.

ASU-owned vehicles

ASU-owned vehicles and carts are covered under the state’s auto liability insurance. A copy of ASU’s auto liability certificate of insurance should be carried in every ASU vehicle. In the event of damage to an ASU-owned vehicle or cart, departments must submit a claim.

Auto liability certificate of insurance

Mexico insurance

ASU-owned vehicles traveling to Mexico.

Please request a Mexico ID card below when using an ASU-owned vehicle to travel to Mexico. Mexico has stringent insurance requirements, and the ASU department must carry evidence of the Mexican insurance card in the vehicles during their travels. ASU departments must follow the Mexico claim reporting requirements if the state of Arizona liability coverage needs to be activated due to a claim. 

Request Mexico ID card

Renting a vehicle traveling to Mexico

ASU or state rental contracts are not available for Mexico car rentals. Departments must purchase additional full-coverage insurance through the rental car company. In the event of any damage to the rented vehicle, please submit a vehicle loss report. 

Using a personal vehicle to travel to Mexico

Risk Management Services strongly advises against using personal vehicles to travel to Mexico since personal vehicles are not covered under ASU’s insurance on a primary basis. The state of Arizona only provides liability coverage on an excess basis and will not cover physical damage to a personal vehicle. If you choose to use your personal vehicle, you will need to reach out to your personal auto insurance carrier to obtain Mexico auto coverage to be compliant with local laws. You must familiarize yourself with what your insurer requires in the event of a claim.

Personal vehicles

The state of Arizona does not provide coverage for personal vehicles. In the event that a personal vehicle is used to conduct ASU business, the owner’s auto insurance will be primary in the event of any damage, and the state will only provide coverage for bodily injury in excess of the individual’s primary health insurance. No physical damage will be provided by the state.

If you are an ASU employee who was injured while driving a personal vehicle on ASU business, please submit a Workers Compensation Claim.

Rented vehicles

When renting a vehicle for official ASU business departments must:

  1. Use an ASU or State rental contract, where available.
  2. Ensure the rental agreement includes the ASU or State contract number and states, “Vehicle is being used for official ASU Business.”
  3. Take vehicle front, back and side pictures at both pick-up and drop-off.
  4. Familiarize yourself with the ASU claims process in the event of an accident or damage to the rental vehicle.
  5. Keep ASU’s Auto Liability certificate of insurance in the rental car in case of an accident.
  6. In the event a rental vehicle is damaged, submit an auto claim.

U.S. rentals

Vehicles rented and driven within the U.S., used for official ASU business and rented under an ASU or State contract, are covered by the state of Arizona’s auto liability coverage. Departments do not need to purchase the additional insurance offered by the rental car company.

If an ASU or State contract is not used and the vehicle is damaged, please follow the rental car instructions under the Automobile tab on the Claims webpage.

International rentals

ASU or state rental contracts are not available for international car rentals. Departments must confirm that full-coverage insurance is included in their rental rates with the rental company. If insurance coverage is not included, the departments must purchase the full coverage insurance offered by the rental car company.

If the country you are traveling to does not require you to purchase additional local coverage while you are traveling on official ASU business, the state provides contingent auto liability coverage in the event the vehicle is damaged and there is no local coverage in place.

Payment

Vehicles rented for a trip with an overnight stay or for a single day trip that will be reimbursed through My ASU TRIP, should be paid with an ASU travel card or a personal card. Vehicles rented for a single day without registering the trip in My ASU TRIP can be placed on the P-Card. No P-Card exception is needed for this transaction.

Travel Card companies often offer vehicle rental coverage. If a travel card is used, the department must submit a claim to the travel card company first. In the event the travel card company denies the claim, the department must then submit a claim to ASU.

Resources

  • ASU Enterprise rental car contract
ASU Business and Finance
NewsSite map
Page contact
Maps and Locations Jobs Directory Contact ASU My ASU
Number one in the U.S. for innovation. #1 ASU, #2 Stanford, #3 MIT. - U.S. News and World Report, 7 years, 2016-2022
Copyright and Trademark Accessibility Privacy Terms of Use Emergency COVID-19 Information

ASU websites use cookies to enhance user experience, analyze site usage, and assist with outreach and enrollment. By continuing to use this site, you are giving us your consent to do this. Learn more about cookies on ASU websites in our Privacy Statement.