Vehicle Insurance

ASU maintains auto liability insurance to cover damages and legal defense costs for bodily injury or property damage resulting from auto accidents involving vehicles owned by the university.

Only authorized drivers affiliated with the university in the capacity of an employee or registered volunteer are permitted to drive a vehicle rented or owned by the university. Use of a vehicle is restricted to authorized university-related activities. ASU affiliates and third parties are not permitted to drive ASU vehicles. Please email the Office of Risk Management with any questions.

ASU-owned vehicles and carts are covered under the state’s auto liability insurance. A copy of ASU’s auto liability certificate of insurance should be carried in every ASU vehicle. In the event of damage to an ASU-owned vehicle or cart, departments must submit a claim.

Auto liability certificate of insurance

ASU-owned vehicles traveling to Mexico

Please request a Mexico ID card below when using an ASU-owned vehicle to travel to Mexico. Mexico has stringent insurance requirements, and the ASU department must carry evidence of the Mexican insurance card in the vehicles during their travels. ASU departments must follow the Mexico claim reporting requirements if the state of Arizona liability coverage needs to be activated due to a claim. 

Request Mexico ID card

Renting a vehicle traveling to Mexico

ASU or state rental contracts are not available for Mexico car rentals. Departments must purchase additional full-coverage insurance through the rental car company. In the event of any damage to the rented vehicle, please submit a vehicle loss report. 

Using a personal vehicle to travel to Mexico

The Office of Risk Management strongly advises against using personal vehicles to travel to Mexico since personal vehicles are not covered under ASU’s insurance on a primary basis. The state of Arizona only provides liability coverage on an excess basis and will not cover physical damage to a personal vehicle. If you choose to use your personal vehicle, you must contact your personal auto insurance carrier to obtain Mexico auto coverage to be compliant with local laws. You must familiarize yourself with what your insurer requires in the event of a claim.

The state of Arizona does not provide coverage for personal vehicles. In the event that a personal vehicle is used to conduct ASU business, the owner’s auto insurance will be primary in the event of any damage, and the state will only provide coverage for bodily injury in excess of the individual’s auto insurance. No physical damage will be provided by the state.

If you are an ASU employee who was injured while driving a personal vehicle on ASU business, please submit a workers' compensation claim.

When renting a vehicle for official ASU business departments must:

1. Use an ASU or state rental contract, where available.
2. Ensure the rental agreement includes the ASU or state contract number and states, “Vehicle is being used for official ASU business.”
3. Take vehicle front, back and side pictures at pick-up and drop-off.
4. Familiarize yourself with the ASU claims process in the event of an accident or damage to the rental vehicle.
5. Keep ASU’s auto liability certificate of insurance in the rental car in case of an accident.
6. In the event a rental vehicle is damaged, submit an auto claim.

U.S. rentals

Vehicles rented and driven within the U.S., used for official ASU business and rented under an ASU or state contract are covered by the state of Arizona’s auto liability coverage. Departments do not need to purchase the additional insurance offered by the rental car company.

If an ASU or state contract is not used and the vehicle is damaged, please follow the rental car instructions under the Automobile tab on the Claims webpage.

International rentals

ASU or state rental contracts are not available for international car rentals. Departments must confirm that full-coverage insurance is included in their rental rates with the rental company. If insurance coverage is not included, the departments must purchase the full coverage insurance offered by the rental car company.

If the country you are traveling to does not require you to purchase additional local coverage while you are traveling on official ASU business, the state provides contingent auto liability coverage in the event the vehicle is damaged, and there is no local coverage in place.

Payment

Vehicles rented for a trip with an overnight stay or for a single-day trip that will be reimbursed through My ASU TRIP should be paid with an ASU Travel Card or a personal card. Vehicles rented for a single day without registering the trip in My ASU TRIP can be placed on the Purchasing Card. No P-Card exception is needed for this transaction.

Travel card companies often offer vehicle rental coverage. If a Travel Card is used, the department must submit a claim to the travel card company first. In the event the travel card company denies the claim, the department must then submit a claim to ASU.

Review the ASU Enterprise rental car contract for more information.