Lisa Barth, manager of academic advising at the T. Denny Sanford School of Social and Family Dynamics, and Brendan Fields, senior project manager at the Family Violence Center, turned healthy habits into big wins by participating in the Health Impact Program last year. Each won $200 and exclusive prizes by earning more than 75,000 points through staying active. 

Barth, who has participated in HIP on and off during her 12 years at ASU, said getting a smartwatch helped her stay consistent. She earned over 100,000 points and won a massage seat cushion through regular hiking, walking, running and pickleball. 

She also made the HIP app part of her everyday routine, using it during her walk to the office. “It’s a great time to read my daily cards with inspirational and helpful tips and check in on my goals,” said Barth. 

Fields joined HIP in 2022, earned nearly 90,000 points last year and won a deep tissue massager by commuting by bike, lifting weights, swimming, practicing yoga and rock climbing. He racked up points by linking the HIP app to his Fitbit. 

“I already track all my workouts, steps and sleep on my Fitbit, so being able to import that automatically to HIP made it a lot easier,” he said. 

Both Barth and Fields noted that HIP reminders, encouragement and challenges helped motivate them to reach their goals. 

HIP participants can earn $25 to $200 through physical activity and monitoring their eating habits and mental well-being. The more you do, the more you earn. 

Visit the HIP page for more information and enroll in the program to start earning points.

In response to several requests, the Workday Jobs Hub has been updated so hiring manager names are no longer easily visible to internal applicants. This was done by hiding the supervisory organization associated with the job posting.

Please note these additional changes:

• Postings now appear in a list instead of as cards.
• Recent application cards are located under My Applications in the menu.
• To withdraw an application, users open the job posting and select Withdraw.

View the updated Apply for a job job aid for process details.

Please contact the Workday support team with questions. 
 

Managers supervise employees and ensure team-related HR transactions are initiated and approved. This can include approving time and time-off requests, assigning training and performing Workday Check-in reviews.

You must verify that your employees have entered their time worked or time off and then approve those hours in a timely manner.

It is your responsibility to ensure your employees get paid. 

Hourly employees receive pay only if their time is approved. On the Friday of each pay period week, run the reports below to verify employees have submitted their time and that you have approved it. 

Those with a Manager, Timekeeper or Operational Timekeeper role can run the following reports:

• Approved time off.
• Workers with no time entered.
• Workers with time entered but not approved.
• Workers with time entered but not submitted.

If they are on a leave of absence or have taken time off, managers can delegate their authority to approve time. Refer to the manage task delegations via My Tasks inbox job aid for instructions on delegating. 

You can also watch a recording of a Manager Delegations webinar to see how you complete this process.

Please log into Workday at least once a week to check whether you have any tasks to complete. Refer to the change notification preferences job aid for instructions on setting up email notifications in Workday. 

Here is a list of HR, learning, recruitment and talent management business processes managers can initiate in Workday. 

Managers can also initiate the following business processes in Workday related to pay and role requests.

Below are job aids and recorded support sessions related to a manager's primary responsibilities. Find additional resources in the Work Instructions and Information section in Workday. 

Have questions? Find support on the Workday project webpage.

Below are recordings of topic-specific and office-hour webinars for additional Workday support and information. You must register to watch the videos on demand.

This page will be updated when new recordings are available. 

Visit ASU Events to register for future Workday support sessions. 

Check out upcoming sessions

Select the topic links to see that session's agenda items.

• Compensation. 
• Compensation, contingent workers and supervisory organizations. 
• Evergreen requisitions.
• Hiring for academics, creating positions and job requisitions. 
• Pay and time.
• Payroll reporting and reconciliation, recruiting and worker reports. 
• Scheduling.
• Time, end-of-payroll reporting, recruiting and worker reports.
• Time, end-of-payroll reporting, payroll reconciliation and supervisory organizations. 
• Termination, retirement dates, duplicate re-hires and bypassing student background checks.
• Understanding your payslip. 

• Existing hire requisitions, prospects, external workers and editing position restrictions.
• Mass period activity pay requests, track training, transaction statuses and cross-unit communication. 
• New payroll reconciliation reports and answering questions about recruiting, pay and time.
• Period activity pay updates. 
• Submit and review bulk requests, reported time blocks for workers and authorized drivers.

Employees with these security roles can execute mass HR transactions for large-scale processes:

• Academic HR Analyst.
• Academic HR Partner.
• Dean/VP.
• HR Analyst.
• HR Partner.

Supervisory organizations group employees together into management hierarchies. 

To create or modify a mass supervisory organization request, use the bulk supervisory organization change request template and submit a completed sheet with your Supervisory Organization Creation/Modification Request. 

Only HR Analysts, HR Partners and their academic counterparts can submit a ServiceNow request to create, modify or deactivate a supervisory organization or move unfilled positions to one.

Note: Supervisory organizations cannot be inactivated with workers, unfilled positions, open job requisitions or subordinate organizations present.

Supervisory organizations can be created using a Job Management or Position Management staffing model, but the staffing model cannot be modified.

Naming convention best practices

Workday will include the organization code — also called the VP/College code — before the supervisory organization name and the manager’s name after the inside parenthesis. Avoid using the manager’s name as the supervisory organization name.

• Example: OHR Employee Assistance Office (Elizabeth Banfield)

Subordinate supervisory organizations cannot have the same name as the parent ones without a Job Management staffing model. Job Management supervisory organizations will be appended with JM as part of the name.

Job Management staffing model example: 

• Subordinate: ET Deskside Services Downtown – JM (Edna Garbowski).

Position Management staffing model example: 

• Parent: ET Deskside Services Downtown (Edna Garbowski). 

Departments with many supervisory organizations may want to include a numerical designation for supervisory organizations with the same name. Please use Roman numerals when numbering supervisory organizations.

Examples include: 

• EOSS Housing Desk Assistants Tempe XXV - JM (Aidan Oswald).
• EOSS Housing Desk Assistants Tempe XXVI - JM (Yahaira Gonzalez).

1. When moving a worker to a supervisory organization, the staffing model must remain the same — Position Management or Job Management.
2. Do not request a move worker if transactions on that position are in progress. 
3. Download the Move Worker template to request moving more than 10 employees or unfilled positions to a different supervisory organization in the same staffing model — Job Management or Position Management. Edits to the position or job data are not permitted. Here is an example of a populated template. 
4. Refer to the Create and Close a Request job aid to start the HCM Mass Transactions request process.
5. Use the Change a Job business process to move fewer than 10 positions, a worker between staffing models or process one of the following transactions:
   1. Change worker data — e.g., FLSA status or work location.
   2. Promotion. 
   3. Reassignment. 
   4. Transfer. 

1. Download the Compensation Change template to request the processing of more than 25 employees. Here is an example of a populated template. 
2. Refer to the Create and Close a Request job aid to start the HCM Mass Transactions request process.
3. For fewer than 25 employees, use the Request Compensation Change business process to conduct transactions.

1. Download the Costing Allocation template to request the processing of more than 25 employees. Here is an example of a populated template. 
2. Refer to the Create and Close a Request job aid to start the HCM Mass Transactions request process.
3. For fewer than 25 employees, use the Assign Costing Allocation business process in Workday to conduct transactions. 

1. Use the appropriate Period Activity Pay template to process more than 25 employees.
   1. Download the Add Period Activity Pay template to request the processing of more than 25 employees. Here is an example of a populated template. 
   2. Download the Edit/End Period Activity Pay template to request the processing of more than 25 employees. Here is an example of a populated template. 
2. Refer to the Create and Close a Request job aid to start the HCM Mass Transactions request process.
3. For fewer than 25 employees, use the Manage Period Activity Pay business process to conduct transactions. 

Please contact the Workday Support Team or call 480-965-2334 with questions.

Novus Place is officially welcoming Blanco Cocina + Cantina, Flower Child and North Italia restaurants as new dining options for the ASU and Tempe communities.

Dr. Morgan R. Olsen, ASU’s executive vice president, treasurer and chief financial officer, spoke to the Arizona Republic and ABC 15 about the newest additions to Novus Place. 

Watch the interview

The boutique restaurants, operated by Fox Restaurant Concepts, will further enhance Novus Place’s vibrant atmosphere, offering convenient dining options for lunch or nearby campus events, performances and games.

The new dining spots mark the latest additions to Novus Place, which include retail, restaurants, office space, entertainment and residences.

A collaboration between Arizona State University and Catellus Development Corporation, Novus Place is located at the heart of the Novus Innovation Corridor and designed as a walkable destination that connects ASU with the surrounding community.

Visit the Novus Place webpage for a complete list of dining options.

Multiple roadwork projects will occur along University Drive on the Tempe campus from Feb. 3 to Aug. 14, 2025. 

University Drive will be reduced to one eastbound and westbound lane between Myrtle Avenue and Novus Place. Roadwork will occur in sections going east to west. 

These projects will affect daily activities and increase traffic congestion. Visit Valley Metro for service updates. 

Please visit the bike and scooter webpage, campus shuttles and public transit webpages for alternate transportation options. 

Email Parking and Transportation Services or call 480-965-6124 for more information. Follow PTS on the social media platform X for updates. 

This page will be updated with any new project information. 

New buildings on the Tempe and West Valley campuses have sprouted up as Facilities Development and Management and its industry partners worked to enhance Arizona State University's built environment by completing 150 capital projects in 2024.

Read the full story at ASU News.

Benefits-eligible hourly employees no longer must enter holiday time-off hours to receive holiday pay in Workday. 

The previous system, PeopleSoft, required employees to enter holiday time off. Employees no longer need to do this since Workday automatically calculates holiday hours based on FTE. 

ASU’s holiday leave policy allows employees to receive holiday pay if hours are entered on the employee’s scheduled shifts before and after the holiday. Please view the assign work schedule job aid for more information about assigned workdays. 

Contact the Workday support team online or call 480-965-2334 for support.

Visit workday.asu.edu to access the new HR and payroll system. 

Use the Workday go-live guide for important Workday checklists, information and resources. 

 View the Workday go-live guide

It is critical your data and information are accurate. Please log into Workday and complete the following by Jan. 5, 2025. Review the Workday go-live guide for detailed instructions.

1. Confirm your information — contact information, direct deposit, etc.
2. Verify your time-off requests.
3. Add your time worked — for hourly workers only. 

Please contact the appropriate support with questions or issues:

Workday

Open a ServiceNow request or call 480-965-2334 with questions about the Workday system, including:

• Business process workflows.
• Security and role access.
• System integrations.
• Transaction support and troubleshooting.

Human resources

Open a ServiceNow request or call 1-855-278-5081 with HR-related questions, including:

• Background checks.
• Benefits enrollment. 
• I-9 processing.
• Onboarding employees.
• Paycheck inquiries. 
• Time and entry approval.