Reimagining capabilities and processes

Workday HCM

Town hall: Leaders talk Workday

ASU leadership has held two town halls to discuss Workday and how it will benefit employees. 

Watch the town hall recordings:

Workday launches Dec. 23, 2024

Workday will be ASU's new cloud-based, mobile-first human capital management system. The new system provides employees with a centralized way to access their professional data and complete work-related tasks. 

Ask a Workday question

View upcoming Workday events

 

Why ASU is switching to Workday

ASU believes in giving its employees the best tools to help them work best. That is why it has invested resources in a multi-year project to move the university to Workday.

Workday combines finance, human resources and payroll systems into one. This will give ASU a single integrated system because it already uses Workday FMS as its financial management system. Users get a centralized location with convenient mobile access, a customizable home page and AI-powered assistance and search. 

Used by over 400 colleges and universities, Workday provides modern features that will help employees do things like:

  • Access paychecks and payroll information. 
  • Change and review benefits.
  • Enter time off.
  • Manage their employee profile. 
  • Onboard and hire new employees.

Workday resources

Want to know more? Log in to your ASU Google account to view the documents:

Systems that will remain or be retired

Workday is an all-in-one system that eliminates the need for several currently used services. Below is a list of systems that will remain or be retired on Dec. 23, 2024. 

Systems that will remainSystems that will be retired
ConcurBrassRing
Equifax for I-9sCareer EDGE
HireRightEDGE Conversations
Identity management via Campus Solutions and EDNAPeopleSoft HCM*
Interfolio — APARSSubItUp
PeopleSoft Campus SolutionsTime and Attendance Support — TAS
Salesforce 
ServiceNow 

*Read-only access to PeopleSoft and some of its functions will be available for a yet-determined amount of time after Workday goes live.

 

Estimated project timeline

The Human Capital Management Workday Innovation Implementation team will develop Workday HCM in the following phases: 

Time frameDescription
May 2023–Apr 2024Design system processes and integrations.
May–Oct 2024Begin system testing and verify data accuracy.
Nov–Dec 2024Provide training to Sun Devils and confirm the system is ready to launch.
January 2025Launch Workday HCM 

 

The project includes the following goals and objectives:

  • Build organizational and cultural readiness.
  • Consolidate and standardize the usage of auxiliary or third-party applications.
  • Design and implement streamlined business processes and leverage process automation and workflow to improve the employee experience through transformed human resource processes to ensure transactional accuracy and efficiency.
  • Design a scalable system that will continue to meet the university’s needs during growth periods.
  • Expand and simplify management access to detailed information with real-time access to business intelligence, reporting and analytics for enhanced decision-making.
  • Implement up-to-date best practices that allow for tracking of all applicable federal, state, local and international compliance regulations and guidelines. 

Email the Workday HCM project team with questions or for more information.