Manager roles and responsibilities
Perform these essential tasks.
Managers supervise employees and ensure team-related HR transactions are initiated and approved. This can include approving time and time-off requests, assigning training and performing Workday Check-in reviews.
You must verify that your employees have entered their time worked or time off and then approve those hours in a timely manner.
It is your responsibility to ensure your employees get paid.
Hourly employees
Hourly employees receive pay only if their time is approved. On the Friday of each pay period week, run the reports below to verify employees have submitted their time and that you have approved it.
Those with a Manager, Timekeeper or Operational Timekeeper role can run the following reports:
- Approved time off.
- Workers with no time entered.
- Workers with time entered but not approved.
- Workers with time entered but not submitted.
Delegate your time-approval role
If they are on a leave of absence or have taken time off, managers can delegate their authority to approve time. Refer to the manage task delegations via My Tasks inbox job aid for instructions on delegating.
You can also watch a recording of a Manager Delegations webinar to see how you complete this process.
Stay on top of tasks
Please log into Workday at least once a week to check whether you have any tasks to complete. Refer to the change notification preferences job aid for instructions on setting up email notifications in Workday.
Processes for managers
Here is a list of HR, learning, recruitment and talent management business processes managers can initiate in Workday.
| HR transactions | Learning, recruitment and talent management |
|---|---|
| Add/end flexible work arrangement | Add/edit/remove training |
| Change business title | Create job requisition |
| Delegate your tasks — temporarily | Launch talent reviews — Workday Check-ins |
| Extend/edit/end employee probation period | Manage awards and activities |
| Move an employee to a new manager using the Change Job process | Manage certifications |
| Initiate period activity pay | Manage job history/work experience |
| Propose compensation change | Manage professional affiliations |
| Propose compensation offer/employment agreement | Request employee roles |
| Request compensation change for existing job requisition | Job requisition actions — references, etc. |
| Request one-time payment offer/employment agreement | |
| Terminate employee from Submit Resignation | |
| Terminate employee from End Jobs process |
Managers can also initiate the following business processes in Workday related to pay and role requests.
| Pay transactions | Role requests |
|---|---|
| Enter and approve time | Approve employee roles |
| Maintain time off plan transfer balance | Request employee roles |
| Manage schedule | |
| Update time-off requests |
Resources
Below are job aids and recorded support sessions related to a manager's primary responsibilities. Find additional resources in the Work Instructions and Information section in Workday.
Have questions? Find support on the Workday project webpage.
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