Workplace accommodations

Fostering an inclusive and accessible work environment

Arizona State University engages in a timely interactive process to determine whether a reasonable accommodation can be provided when a medical condition or limitation affects an individual's ability to perform the essential functions of a position or participate in the application process.

In accordance with federal and state law, the university provides reasonable workplace accommodations for:

• Faculty, staff, student workers and applicants with disabilities
• Those with limitations related to pregnancy, childbirth or related medical conditions 

Submit a request to begin the interactive process of exploring possible accommodations.

Submit an accommodation request

The accommodation review process is a collaborative dialogue between the employee or applicant and the university. Once the individual submits an accommodation request, the process includes: 

1. A review of the request, job responsibilities and medical documentation
2. Exploration of accommodation options
3. Implementation and follow-up, as appropriate 

The university may request additional supporting documentation when necessary to evaluate the request. Accommodation requests are evaluated individually based on job responsibilities and employee needs. The university provides qualifying employees and applicants with reasonable accommodations unless doing so would result in an undue hardship.

Confidentiality

Medical information shared during the accommodation process is confidential and maintained separately from personnel records. 

Supervisors and other university representatives participate in the interactive process to help evaluate requests and determine appropriate accommodations. However, medical diagnoses, documentation and specific medical details are not shared during the accommodation process.

The ADA prohibits discrimination and ensures equal employment opportunity for qualified individuals with disabilities. A disability is a physical or mental impairment that substantially limits one or more major life activities. Reasonable accommodation is a modification or adjustment that enables a qualified individual to perform the essential job functions. Depending on individual circumstances, accommodations may include: 

• Modified or flexible work schedules
• Remote or hybrid work arrangements
• Ergonomic equipment or assistive technology
• Modifications to workspaces or job tasks
• Leave for medical treatment or recovery

The PWFA requires employers to provide reasonable accommodations to qualified employees and applicants with known limitations related to, affected by or arising out of pregnancy, childbirth or related medical conditions. A condition need not meet the definition of a disability to qualify under the PWFA. 

Depending on individual circumstances, accommodations may include: 

• Additional or longer breaks
• Access to water, seating or rest areas
• Temporary modification of job duties
• Flexible scheduling or modified work hours
• Remote work
• Leave of absence

Under the PUMP Act, eligible employees are entitled to: 

• Reasonable break time each time they need to express breast milk for up to one year after a child’s birth
• A private space, other than a bathroom, that is shielded from view and free from intrusion

Breastfeeding support 

ASU provides breastfeeding resources, including information about lactation spaces across ASU campuses. Learn more about breastfeeding support for the Downtown Phoenix, Polytechnic, Tempe and West Valley campuses. 

Building accessibility 

View the ASU interactive map for building accessibility. Enter a campus in the search field to view locations in your area. 

Family restrooms 

View the ASU interactive map for family restroom locations. Enter your campus in the search field to view locations near you. 

Limited English proficiency 

ASU is committed to ensuring our programs and services, normally provided in English, are accessible to limited-English-proficiency populations, in compliance with Title VI, which prohibits discrimination based on race, color or national origin. Consistent with the law and upon request, the university will make available appropriate alternative formats to those with limited proficiency in English. 

ASU has contracted with vendors for translation services and time-coded transcription. Email Siria Belcher or call 480-965-7273 with questions or to request translation services. 

Any person with limited English proficiency who believes they have been denied meaningful access may email the Office of University Rights and Responsibilities or call 480-965-5057. 

ASU policies

• ACD 405: Individuals with Disabilities
• ACD 401: Prohibition Against Discrimination, Harassment and Retaliation

Federal laws

• Americans with Disabilities Act of 1990
• Americans with Disabilities Act Amendments Act of 2008

Insurance and accessibility services

• ASU disability insurance
• Student Accessibility and Inclusive Learning Services