Internal Hiring Procedure

Facilitating growth and advancement opportunities for ASU staff

ASU encourages staff to continuously grow their skills and pursue career advancement opportunities. At the same time, the university must ensure consistent compensation practices, appropriate staff deployment and uninterrupted operations.

The Office of the President has issued the following guidance for hiring managers when considering internal candidates:

Transparency with candidates: Hiring leaders should inform internal ASU finalists for a position that their candidacy will be shared with their current unit. A finalist is any candidate likely to receive an offer.
Unit notification: Before extending an offer, hiring leaders must notify the dean, vice president or designee, and HR leader of the candidate’s current unit. This notification must include the intended salary offer.
Reference checks: The hiring unit leader must seek job-related reference information by reviewing the candidate’s official OHR personnel file and discussing performance with the current supervisor or a department representative. This discussion should include recent performance appraisals and any disciplinary actions.
Transition planning: The hiring unit should collaborate with the candidate’s current unit to develop a transition plan that reasonably accommodates the operational needs of both units.
Compensation practices: Salary offers should not significantly increase an employee’s pay without corresponding changes in responsibilities or performance-based justification. Lateral moves within the same classification will not include a salary adjustment.
Unit considerations: A unit cannot block the hire of a current employee solely because it would impact its operations. If a candidate receives an offer, the units must collaborate on a transition plan, or in rare cases, the university may decide not to proceed in the best interests of ASU.

Contact OHR Talent Acquisition for assistance with job scope analysis or clarification of job responsibilities.