Compliance

Workplace posters

Federal and state laws and regulations require the university to provide certain notices to employees. All ASU departments must display the most current compliance information. Buildings in California must also display the municipal code posters for Los Angeles.

Office of Human Resources responsibilities

The Office of Human Resources will provide guidance to ASU departments on obtaining required labor posters and confirm compliance on an annual basis.  

ASU department responsibilities

Posters must be displayed in a conspicuous place where employees can see and read them. You may have to display posters in more than one area, depending on the size of the department and the location of employees. 

Federal and state labor law posters can be purchased from J. J. Keller & Associates. Purchase the Update Service to automatically receive updated posters during your subscription if legally required postings change.

What is considered a conspicuous place?
Anywhere employees frequent regularly could be considered conspicuous. Examples include break areas, lobbies, business offices, exits and building entrances.

How do we ensure we have met the posting requirements for units with multiple locations? You may have to display posters in multiple areas to meet the posting requirement. If there is a central location all employees frequent, posting in one location is sufficient. If there is no centralized location, posting in multiple locations will be necessary to ensure all employees can view the postings regularly. 

Do I need to display posters in English and Spanish? 
If more than 5% of your employees use English as a second language, Spanish versions of the labor law posters are required. 

How do I know if we have a posting in our area? 
Depending on your department, school or college setup, you can consult with the on-site benefits liaison, business manager or the business and finance office. They should have details on poster locations in your area.

NOTE: The content on these HR advisor pages does not constitute a contract, expressed or implied, between Arizona State University and its employees for employment or any benefit or agreement. While the HR advisor makes every effort to present accurate and reliable information, it does not establish or modify policies or procedures of your department, Arizona State University or the Board of Regents.