Workday training and resources
Workday is ASU’s all-in-one finance, human resources and payroll system, launching Dec. 23, 2024.
Below are Workday resources and a list of required training based on your job role.
Resources
Visit Workday to view and download more than 90 job aids and quick reference guides on requesting time off, onboarding new employees, updating your benefits and more.
Log in to your ASU Google account to view these helpful documents:
Workday training
Use the sections below to determine the training you should complete. You can complete most training virtually at your convenience.
Do you perform human resources tasks? Learn about Workday training for employees with HR security roles.
Visit Career EDGE to access Workday training.
All employees
ASU employees should complete the following web-based training:
Introduction to Workday.
- Attend a Knowledge Byte: Request time off in Workday session or watch it on demand.
Attend a Knowledge Byte: Enter time in Workday session or watch it on demand — only for hourly employees who currently enter time.
- Introduction to Reports — this course is recommended, but not required.
Timekeepers
Attend the Knowledge Byte: Timekeeper session or watch it on demand. This session is for those assigned a Timekeeper role in Workday. Timekeepers support their manager’s time approval responsibilities and must be able to verify employees' time worked or leave requests. Timekeepers receive all time-approval requests in their Workday inbox for employees in their supervisory organization, typically the department they oversee.
Supervisors
Those who supervise employees should take web-based training via Career EDGE in this order, being sure any prerequisite courses are completed first.
Managers may not need to take all available training. Users should complete training based on the tasks they perform in their unique managerial role.
| Training | Prerequisites |
|---|---|
| HCM Core Concepts | Introduction to Workday |
| Introduction to Managing Positions | HCM Core Concepts |
| Introduction to Compensation | HCM Core Concepts |
| Introduction to Job Requisitions | Introduction to Managing Positions Introduction to Compensation |
| Time Tracking and Time Reporting | HCM Core Concepts |
| Absence Management | HCM Core Concepts |
| Introduction to Add Additional Job | Introduction to Managing Positions |
| Terminations and Ending Jobs | HCM Core Concepts |
| Attend a Knowledge Byte: How Managers Enter and Approve Time in Workday session or watch it on demand. | |
| Attend a Knowledge Byte: How Managers Delegate in Workday session or watch it on demand. | |
| Watch the Workday Learning for Managers session on demand. |
Hiring managers and recruiters
Employees who recruit and hire should take web-based training via Career EDGE in this order, being sure any prerequisite courses are completed first.
| Training | Prerequisites |
|---|---|
| HCM Core Concepts | Introduction to Workday |
| Introduction to Managing Positions | HCM Core Concepts |
| Introduction to Job Requisitions | Introduction to Managing Positions Introduction to Compensation |
| Recruit to Hire | Introduction to Job Requisitions |
| Recruit and Hire Academic Personnel | Recruit to Hire |
| Introduction to Add Additional Job | Introduction to Managing Positions |
| Change Job | HCM Core Concepts |
| Add Additional Jobs | Introduction to Add Additional Job |
Financial Pay Analysts
Employees with this role should take the Payroll Reconciliation Process training. This training reviews the new best practices for payroll reconciliation using the payroll dashboard in Workday.
Before taking this training, please complete the Time Tracking and Time Reporting training course and any prerequisite Workday HCM training.
Watch the Payroll Reconciliation Process in Workday webinar on demand for additional information.
View on-demand recordings of payroll reconciliation Q&A sessions to learn more:
Payroll Accounting Adjustment Initiator
Employees who perform payroll redistributions in PeopleSoft should take the Payroll Accounting web-based training via Career EDGE.
Email the Workday HCM project team with questions or for more information.