Do Business with ASU

ASU publishes all solicitations. Suppliers should check the ASU Bid Board often, as changes may occur daily. Refer to the Enterprise Brand and Marketing Guide for more information on licensing, logos, marks and vendors. 

ASU staff may use Procurebot to ask a procurement question.

Suppliers interested in receiving notifications about upcoming sourcing opportunities should provide company profile information in the new portal, including product and service categories offered. If you submitted the web form that was available previously, please resubmit your information in this new portal.

Submitting your company’s information provides the following:

• Ability to review and act on ASU notifications and communications.
• Access to support personnel and training materials.
• Create and manage unlimited users and employee roles.
• Notification of sourcing opportunities based on selected commodity codes.
• Permission to respond to sourcing opportunities.
• Verify and update your company’s contact information.

Formal solicitations are published on the Commodities, Services and Facilities Bid Board. Suppliers are encouraged to check this resource regularly, as changes may occur daily.

Invoices

Incomplete invoices may delay the payment process. The purchase order will direct the supplier where to send the invoice. University policy is to pay for goods after receipt unless ASU makes a prior contractual arrangement.

The following information must appear on your invoice:

• Name and department of the individual placing the order — not the buyer.
• Complete and valid ASU purchase order number.
• Itemized description of the material ordered and shipped, including the date.

Tax

ASU is not exempt from Arizona sales and use tax without a specific exemption provided at the time of purchase.

ASU requires the supplier to pay all contributions, premiums and taxes under federal, state and local laws for employees engaged in work under an ASU contract, per FIN 108.

ASU uses PaymentWorks to automate and strengthen onboarding controls for suppliers conducting business with the university. PaymentWorks is a business identity platform that provides a streamlined and secure process for suppliers to manage their profile and all related information, such as banking details, contact information, payment status, etc., within the PaymentWorks supplier portal.

All ASU suppliers are required to register through PaymentWorks. Suppliers will receive an email invitation from ASU to begin the registration process. Please refer to the Supplier Registration User Guide for more information.

Email Supplier Administration for questions or more information.

• ASU standard terms and conditions for purchase orders.
• Insurance requirements.
• Mandatory RFP Certifications.
• Supplier Registration User Guide.
• Procurement Guide.