Banking and Settlements Module: This module encompasses banking activities, reconciliation, banking settlements and cash management.
Business Assets Module: This module provides functionality for university capital assets from acquisition to retirement, including location update, calculating depreciation and asset disposal.
Business Object: Data is stored in business objects in fields and instances, which is similar to a spreadsheet’s columns and rows. Related business objects are linked together. For example, a purchase order links to a purchase order header, which then links to a supplier.
Business Process: This sequence of one or more configurable steps, or tasks, guides the user through the system to accomplish a desired business objective or process. A user’s security role determines his or her ability to perform actions within a business process.
Business Process Definition: This is the set of tasks that need to be completed for an event to occur; the order in which the tasks must be done and who must complete them.
Expenses Module: This module provides functionality for employee and affiliate (interviewee) reimbursements and operational cash advances. Employee travel is processed through Concur and integrated to the FMS.
Core Financials – including Budgets – Module: This module provides functionality to support all the accounting, budgeting and finance related activities and tasks.
Grants Management: This module provides functionality related to grant management.
Inventory Module: This module provides functionality for inventory management.
Ledger: This is the location where accounting transactions post. ASU will have actuals, encumbrance and pre-encumbrance ledgers.
Organization: This is a specific type of worktag; it is a basic building block that is organized into hierarchies. The data is aggregated for reports and used in business processes. Examples include cost center and program.
Procurement & Supplier Accounts Module: This module allows users to view suppliers and shop their catalogs, submit requisitions to procurement for purchase order creation and request modification of existing purchase orders. Suppliers are able to self-register and update their record through a portal.
Projects Module: This module provides functionality to manage projects including capital and summer sessions.
Standard Reports: Standard reports are Workday-delivered. FMS develops them and provides them to all customers.
Custom Reports: Reports designed and built by customers using the FMS report writer.
Revenue Management Module: This module provides functionality to allow units to perform standard revenue related tasks for non-student account activity, including customer invoicing, recording of accounts receivable and revenue recognition. Student account activity will continue to be processed through PeopleSoft Campus Solutions.
Worklet: An icon on the landing page that provides quick access to grouped tasks and reports.
Worktag: Attributes or labels that are assigned to financial transactions to define their business purposes. Worktags are combined to accurately categorize transactions and facilitate reporting. Worktags are either driver or related worktags.
Driver Worktag: This worktag auto-populates related worktags when selected on a financial transaction. Examples include program, gift, grant and project.
Related Worktag: This worktag is auto-populated from a driver worktag. For example, the program is a driver worktag that auto-populates related worktags of fund, campus and activity.
Foundation data model
Campus: A worktag used to identify the ASU campuses: Downtown Phoenix, Polytechnic, Tempe and West.
Company: Arizona State University will be represented as a single company in the new FMS.
Cost Center: A worktag that identifies a department or unit where costs are charged. Senior financial leadership across the university have worked with the FMS project team to define their cost centers.
Department Reporting: A worktag that is department-defined for department-specific reporting requirements.
Department Reporting Roll: A worktag that is department-defined for department-specific requirements. When used in conjunction with program or gift, the year-end balance will roll forward by program/gift and department reporting roll.
Foundation Data Model (FDM): The FDM includes, but is not limited to, the FMS chart of accounts. It consists of data elements, or worktags, that are attached to financial transactions when they are entered or generated that facilitate reporting.
Fund: A worktag that identifies a fund type, such as general operating, restricted, unrestricted, etc.
Gift: A worktag that identifies activity related to gift revenue and expenses, and allows information related to the gift to be captured such as donor intent.
Grant: A worktag that captures accounting for grant management including detailed information to manage and report on a grant.
Ledger Account: Ledger account worktags identify balance sheet and income statement activity.
Program: A worktag that tracks revenues and expenses for a specific, ongoing activity. Program defines the activity or purpose and funding source. A program may be used with multiple cost centers.
Project: A worktag that tracks activity associated with capital projects and summer sessions. Projects have a defined start and stop date.
Revenue Category: A worktag that defines types of revenue.
Spend Category: A worktag that defines type of expense.