Workday HCM
Workday is ASU’s all-in-one finance, human resources and payroll system launching Dec. 23, 2024.
It will give employees a centralized way to access their professional data and complete work-related tasks.
Use the Workday training and resources link in the sidebar menu to find helpful documents and determine what training to take.
Learn more about Workday
Check out the following to get familiar with the new system:
- See upcoming Workday events.
- View Workday FAQs — use your ASU Google account for access.
Could not find an answer to your question? Email the Workday project team.
ASU leaders talk Workday
ASU leadership held two town halls to discuss Workday and how it will benefit employees. Watch the recordings:
- All employees — held July 31, 2024.
- Faculty and academic staff — held Sept. 24, 2024.
Why ASU is switching to Workday
ASU believes in giving its employees the best tools to help them work best. That is why it has invested resources in a multi-year project to move the university to Workday.
Workday combines finance, human resources and payroll systems into one. This will give ASU a single integrated system because it already uses Workday FMS as its financial management system. Users get a centralized location with convenient mobile access, a customizable home page and AI-powered assistance and search.
Used by over 400 colleges and universities, Workday provides modern features that will help employees do things like:
- Access paychecks and payroll information.
- Change and review benefits.
- Enter time off.
- Manage their employee profile.
- Onboard and hire new employees.
Systems that will remain or be retired
Workday is an all-in-one system that eliminates the need for several currently used services. Below is a list of systems that will remain or be retired on Dec. 23, 2024.
| Systems that will remain | Systems that will be retired |
|---|---|
| Concur | BrassRing |
| Equifax for I-9s | Career EDGE |
| HireRight | EDGE Conversations |
| Identity management via Campus Solutions and EDNA | PeopleSoft HCM* |
| Interfolio — APARS | SubItUp |
| PeopleSoft Campus Solutions | Time and Attendance Support — TAS |
| Salesforce | |
| ServiceNow |
*Read-only access to PeopleSoft and some of its functions will be available for a yet-determined amount of time after Workday goes live.
Estimated project timeline
The Human Capital Management Workday Innovation Implementation team will develop Workday HCM in the following phases:
| Time frame | Description |
|---|---|
| May 2023–Apr 2024 | Design system processes and integrations. |
| May–Oct 2024 | Begin system testing and verify data accuracy. |
| Nov–Dec 2024 | Provide training to Sun Devils and confirm the system is ready to launch. |
| Dec. 23, 2024 | Launch Workday HCM |
The project includes the following goals and objectives:
- Build organizational and cultural readiness.
- Consolidate and standardize the usage of auxiliary or third-party applications.
- Design and implement streamlined business processes and leverage process automation and workflow to improve the employee experience through transformed human resource processes to ensure transactional accuracy and efficiency.
- Design a scalable system that will continue to meet the university’s needs during growth periods.
- Expand and simplify management access to detailed information with real-time access to business intelligence, reporting and analytics for enhanced decision-making.
- Implement up-to-date best practices that allow for tracking of all applicable federal, state, local and international compliance regulations and guidelines.
Email the Workday HCM project team with questions or for more information.