Skip to main content

Skip to Content Report an accessibility problem ASU Home My ASU Colleges and Schools Sign In
Arizona State University Arizona State University
Business and Finance
Business

Budget

Annual Operating Budget Benchmarking Budgeting and Planning System Legislative Budget Request Planning and Budget Calendar Planning and Budget Org chart

Business Center

Accounting support Job posting request Personnel management support

Financial

Accounting Capital Asset Management Financial Operations training Financial Services forms Reports Tax information

FMS

Department liaisons Glossaries FDM Mapping Reference materials

Payroll

Commitment Accounting Employment data management Student wage tax W-2 Guide Your W-2 Your paycheck

Do Business with ASU

Bid boards Purchasing construction

Procurement

Diversity and small business P-card Procurement guide SunRISE Surplus Sustainable purchasing

SunMart

Construction and facilities purchasing Event rentals and catering Goods, equipment and supplies Professional services and consulting Technology Transportation leasing and rentals State of Arizona contracts

Trademark and Licensing

Departments and schools Licensing and merchandise Official Licensee list by name Register and protect ASU marks Report trademark infringement Student organizations

Travel

My ASU TRIP access Travel card Travel guidance International travel Department resources Traveler resources My ASU TRIP manual

U.S. Passport Office

News
CFO

Business and Finance leadership

COOP plan Org chart Research Park

Community Service

FMS

Department liaisons Glossaries FDM Mapping Reference materials News
COVID-19 guide
Contractors and suppliers COVID-19 testing Affiliate COVID-19 testing Employee wellness exposure management Face cover signage Supervisor guidelines Travel guidance Working on campus Workplace accommodations
Facilities

Construction

Architecture and design Campus and building information Capital programs Construction cameras Forms and permits Shutdowns and Outages

Grounds Services

Arboretum Bee swarms and sightings Biodiversity Campus Harvest Ground Services Volunteer Program

ISAAC Building Services

Guidelines and procedures

Requests for Service

Classroom Space Management Construction Inspection Request Custodial services Fleet Services Key and lock Services Moving Event Services Signs

Solar

Energy Conservation FAQs How Solar Works Solar in Construction Solar Maps

University Real Estate

News
HR

Benefits

Employee healthcare Enrollment and Administration Family Resource Guide Financial security Leaves of absence Retirement Workers' compensation

Diversity | Equity | Inclusion

Affirmative Action Plan EEO survey OEI training Workplace accommodations

Employee Assistance Office

Community services and referrals Counseling and consultations Employee wellness Flu shots Health Impact Program Screenings and classes

Flexible work arrangements

HR forms

Human Resources

Benefits partners Holiday schedule HR on your campus HR reports OHR partners Organizational chart Separating from ASU

Managers

Background and fingerprinting HR Toolkit Job descriptions Leaves management Performance management Phased retirement manager guide Recruitment

Professional Development

Career EDGE Employee recognition program Leadership programs President's Awards

Tuition reduction

Working at ASU

Careers at ASU Compensation Employee discounts New employee orientation Vacation accrual Verification of employment News
Safety

Emergency information

Active Shooter training Behavioral Response Team LiveSafe mobile app Preparedness and planning Response guide

Employee health

Animal contact Automated External Defibrillators CPR and first aid classes Emergency Medical Services Employee health forms Medical surveillance N95 respirators and face covers Occupational health

Environmental Health and Safety

Chemical Environmental Management System Emergency Response Guide Laboratory and research Training Workplace and community safety

Incident Reporting

ASU Hotline

Insurance and Risk

Alcohol permits Insurance Minors on campus Unmanned aircraft systems Volunteers

ISAAC Building Services

Guidelines and procedures

Police

Active Shooter training All Campus Contacts Campus Crime | Clery Career Opportunities Forms and Records Safety and crime prevention ASU Police emergency processes

Safety

Driving for ASU Fire prevention and safety LiveSafe mobile app Safety Escort Service Safety for Students Self-report services

Training

IT Security Environmental Health and Safety Police safety and tips News
Services

Audit

Annual plan and process Charter Financial controls Hotline Records management

Communications and marketing

Project request form Writing and webpage style guide

Hospitality

Tonto Creek Camp University Club

ID Card

Hours and location Lost or stolen Photo consent Photo upload

Mail and shipping

Courier Service Department Mail Forms Mail Codes Mail processing Special Services

Organizational Performance Office

OPO Resources

Technology and Computers

Help requests IT security best practices Software and hardware University Technology Office News
Sustainability

Measurement and reporting

Honors and awards NACUBO SIRF Sustainability reports

Solar

Energy conservation How Solar Works Solar FAQs Solar in Construction Solar Maps

Sustainability Goals and vision

Circular resource system Climate positive Collaborative action Food reconnection Optimized water Personal action Resilience and regeneration

Sustainable Sun Devils

Zero Waste

Contacts and services Ditch the Dumpster Get involved Labels and Signs Recycle Recycle service request Reuse News
Transit

Bike

Bike registration Bike parking Bike roundup

Campus Shuttles

Polytechnic-Tempe route Tempe-Downtown Phoenix-West route Mercado route Tempe-West Express Track your shuttle

General parking information

Car rental and transportation services Contact and office information Parking regulations and rules Parking citations

Parking on campus

Accessible Parking COVID-19 parking Department and vendor parking Daily and hourly EV charging Motorist assistance

ParkMobile

Parking permits

Cross parking Polytechnic campus Tempe campus Downtown Phoenix campus West campus

Public transit

Transit passes

Transportation Account Login

Walk-only zones

Access management Scooter parking map Walk-only zones map News
ASU Home My ASU Colleges and Schools Sign in

Financial Management System

Breadcrumb

  1. Home
  2. Business
  3. Financial Management System

The Financial Management System webpage can help answer questions related to the FMS and its processes. Find general FMS-related information in the tabs below and from the quick links on the right.

Visit the Arizona State University Financial Management System for easy system access.

Call dedicated FMS support staff with additional questions.

  • Email training staff for training comments or questions.
  • Contact your central accountant for all FMS related questions.  

Basics

The following FMS information is a good place to get started. Navigate the FMS webpages for more details or call the dedicated FMS support staff at 480-965-2334 with additional questions.

What does the FMS mean for ASU?

After a comprehensive selection process by various university areas, ASU selected Workday for its financial management system.

Workday delivers software updates twice each year, which provides new functionality and keeps the system current on regulatory reporting issues and industry best practices.

Workday consolidates accounting, accounts payable, capital asset and purchasing processes into one platform. The FMS allows ASU to reconfigure financial infrastructure to a more flexible structure to support the university’s ongoing evolution into the New American University model.

What does the FMS mean for you?

FMS users can attend system training and access online learning resources which appears on the right side of the screen.

The FMS streamlines and reengineers many of ASU’s business processes. For instance, the FMS enhances how quickly you can process and report financial transactions. The FMS also offers a mobile-friendly web-based system.

The FMS makes approvals easier, faster and merges information through a more flexible chart of accounts. Users can make real-time decisions via FMS integrated reporting tools. Paperless transactions and in-system document attachments support university sustainability goals.

The FMS updates many Advantage and SunRise processes. Although processes did not change in some systems like PeopleSoft and My ASU TRIP, the change in the university’s chart of accounts impacted data entry into these other systems.

Budgets

The following information answers budget-related questions. Call dedicated FMS support staff at 480-965-2334 with additional questions.

At what level is FMS controlling operating budgets?

Operating budgets are controlled in the FMS at the total-spend level for each cost center and program or gift. However, to fulfill budget reporting requirements and to give departments better analytical data, ASU requires budget data to be input at a more detailed-spend category hierarchy level. The budget data is uploaded to the FMS at that same level of detail so the FMS can report and track at a more granular level, but the control is placed higher for ease of use.

The operating budget structure does not include grants and projects.

 

Contact

General Information

Call 480-965-2334 or submit a ServiceNow ticket for FMS support.

Select Section

Quicklinks Menu Block

Department liaisons Glossaries FDM Mapping Reference materials

FMS training

All FMS training is role-based to provide the resources necessary to conduct day-to-day business transactions.

Training materials

Go to Career EDGE and search for FMS to find the upcoming schedule of instructor-led training.

Go to the Work instructions worklet within the FMS to view the training materials. The courses include a series of prerequisite training videos, which highlight basic FMS navigation as well as other system details. You must be logged in to Workday in order to reach that link.

Contact

Email training staff if you have more questions.

ASU Business and Finance
NewsSite map
Page contact
Maps and Locations Jobs Directory Contact ASU My ASU
Number one in the U.S. for innovation. #1 ASU, #2 Stanford, #3 MIT. - U.S. News and World Report, 7 years, 2016-2022
Copyright and Trademark Accessibility Privacy Terms of Use Emergency COVID-19 Information

ASU websites use cookies to enhance user experience, analyze site usage, and assist with outreach and enrollment. By continuing to use this site, you are giving us your consent to do this. Learn more about cookies on ASU websites in our Privacy Statement.