Starting in June 2016, employers will begin receiving letters from the federally-facilitated or a state-based Health Insurance Marketplace, notifying them that one or more employees are enrolled in marketplace coverage and are eligible to receive an advance premium tax credit - subsidy - based on the employee’s responses when they applied for coverage. Employers have 90 days to contest the tax credit in writing to the Department of Health and Human Services. The Internal Revenue Service will determine if ASU is subject to any employer shared responsibility penalties under IRC section 4980H, which will is assessed at the department level.
Department benefits liaison responsibilities
Although OHR’s mailing address is included on our Health Insurance Marketplace notice, the employee may have provided their worksite address. Failure to forward the notices to ACA Compliance or respond in a timely manner may also result in penalties assessed at the department level.
What to do if you receive a subsidy notification
Please do not respond to these notifications; only members of the ACA Compliance team are authorized to respond or appeal. If a subsidy notification letter is received, please date stamp immediately. Scan a copy of the letter and email ACA compliance. Use in the subject line: Receipt of Subsidy Notification. Include in the email the date you received notification and your first and last name.
Send your original letter in one of the following ways:
- Internal mail: Write ACA Compliance on the internal campus mail envelope. Use mail code 1304.
- In-person: Office of Human Resources is open 8 a.m. to 5 p.m., Monday to Friday, 1100 E. University Drive, Tempe, Arizona.
- U.S. mail: Send it to ASU ACA Compliance, P.O. Box 871304, Tempe AZ 85287-1304.