ASU Police Forms and Records

General questions about the ASU Police Department forms?  Call: 480-965-0771.

The Records Unit serves as the central repository for all police reports and related records. ASU Police participate in the Uniform Crime Reporting (UCR) Program, a statistical publication of the Federal Bureau of Investigation (FBI).

Contact

Hours

Mailing Address

Physical Address

480-965-5645
480-965-7600 (fax)

Mon. – Thurs.
8 a.m. – 4:30 p.m.
Excluding University holidays

ASU Police Department
Attn: Records
PO Box 871812
Tempe, AZ  85287-1812

325 E Apache Blvd
Tempe, AZ 85287-1812

 

Obtaining Copies of Case Reports:
Citizens wishing to obtain a copy of a releasable police report may request one in person or by mail. Victims of a criminal offense may receive one free copy of a report in which they are listed as the victim. (This does not include recordings or photos.) ARS 13-4401.19 defines victim. Standard fees apply to accident reports.

To process a request, please use the Public Records Request form and provide a report number (if available), date, time and location of the incident, or name(s) of the person(s) involved. Requests should be mailed to the mailing address listed above. Members of the media may email a Public Records Request form to Media Relations.

Requests for copies may take five (5) days to process, depending on the nature of the incident and if the case is still under investigation. You will be contacted when the request is completed.

Fees:

Copies of Reports

$6 for the first 20 pages;
$0.35 for each page over 20;
(the majority of reports are less than 20 pages; if the report exceeds this you will be contacted.)

Audio Recordings  $15
Video Recordings $25
Photo CD $15
Clearance Letters $10

Fees may be paid by check, money order or Visa / Mastercard. Checks and/or Money Orders should be made out to Arizona State University. Cash payments will only be accepted when paid in person.

Form Name

Instructions/Information

Clery Act Crime Reporting Form

The information collected from these forms will be used to prepare a compilation of statistical crime data which will be included in the Annual Security Report pursuant to the federal Clery Act. It is the policy of Arizona State University to ensure victims and witnesses to crime are aware of their right to report criminal acts to the police, and to report university policy violations to the appropriate office (e.g. student code of conduct violations to the Office of Student Rights and Responsibilities for their campus). However, if a reporting person requests anonymity, this request must be honored to the extent permitted by law. For full information visit: Jeanne Clery Act

Form Name

Instructions/Information

ASU Special Event Registry

This form must be completed in order to hold events on campus which meet the criteria and may require public safety considerations. For more information contact the Special Events Coordinator 480-965-6902. The related policy, PDP202-01, can be read here.

 

ASUPD Special Events Agreement

This agreement is for use with special events on campus which may require the use of law enforcement powers or resources. Please submit completed agreement to the Special Events Coordinator via Fax to 480-965-2111; interoffice to mail code 1812; or drop off in-person at ASU Police. For more information contact the Special Events Coordinator at  480-965-6902 or email. Please note: Agreements must be submitted a minimum of twenty-one (21) business days before the event.

Permit to Serve Alcoholic Beverages on Campus

Please review the alcohol permit policy and procedures before submitting this form. Call either 480-965-6589 or 480-965-0975 with questions.

Instructions and Definitions for Completing the ASU Alcohol Permit

Instructions for completing the Permit to Serve Alcohol form. Fax completed form to ASU Insurance Services 480-727-9055 for approval

Form Name

Instructions/Information

Bicycle Release Form

In accordance with PDP201-02 for inoperable bicycle locks, please complete the top portion of the form.

Safety and Security Systems Permit

Please review the Governing Electronic Safety and Security Systems on Main Campus policy and procedures before submitting this form. Please contact ISAAC and Transaction Services by email or by calling (480) 727-1327 with questions, or to assess your facility's needs in the use of electronic safety and security systems.

Form Name

Instructions/Information

Public Records Request

Request a public record from the ASU Police Department.

All components of ASU, including the ASU Police Department, are committed to the enhancement of public safety, the quality of life, and the maintenance of an environment conducive to quality education, individual privacy, diversity, and freedom of expression.  Departments planning to install, modify, or upgrade systems shall first obtain a Safety and Security System Permit (SSSP) form issued through ASU ServiceNow. To properly submit your permit request, please be sure to select Hardware/Software (Estimate) in the Request category and New Installation/Removal in the Request subcategory when using the ServiceNow link.

Please review our policy governing safety and security systems before submitting the required form

Feel free to contact ISAAC and Transaction Services by email or by calling 480-727-1327 with questions, or to assess your facility's needs in the use of electronic safety and security systems.