Starting Jan. 18, 2023, Materials Management will provide central processing and delivery for all packages shipped to the Tempe campus. Materials Management currently provides central receiving and distribution services for packages shipped to the Polytechnic campus.
Please follow the instructions below when ordering and receiving packages based on your home campus.
Tempe campus
All Tempe campus business-related small package deliveries from Amazon, FedEx, UPS and other carriers will need to be delivered to Central Receiving for distribution by Materials Management to campus delivery centers as indicated on the shipping labels. For simplification, the delivery center code will coincide with current mail code locations.
The process to choose a ShipTo Address and Building/Room# when creating requisitions in FMS Workday is changing to support the new receiving and delivery process.
When submitting a change order against a PO that contains a small package, update the Ship-To Address to ALMDBR and update the inactive Building/Room No to the new DC+mail code value. Please email SunRISE if you are unable to submit a change order.
Note: This new process does not affect chemical-related requisitions.
Requisition process
Departments must do the following when creating requisitions in Workday for small package deliveries to the Tempe campus:
- Select the Tempe Central Receiving address as the Ship-To address. For accurate results, search using the building abbreviation code ALMDBR:
734 W ALAMEDA DR
ALAMEDA RECEIVING (ALMDBR) TEMPE,
AZ 85282 United States of America
- Enter their department’s delivery center code — DC + delivery code — in the Building/Room No field. For example: DC3608_ALMDB.
- Submit the requisition for processing. Central Receiving staff will then deliver the packages to the delivery code, as indicated on the address label.
Services
When a supplier will be on-site at an ASU location to provide the service, enter a note in the Memo to Suppliers field providing the address where the service will be performed. Example: All services to be performed at the following location:
ASU
1551 S. Rural Road
University Services Building/Room 2155B
Tempe AZ 85287
When placing orders using an ASU Purchasing Card for delivery to the Tempe campus, purchasers must address their shipment as follows:
- Name.
- Department name and delivery code.
- Arizona State University.
- 734 W Alameda Drive
Tempe AZ 85282
Note: Larger palletized items may continue to be shipped to pre-approved campus loading docks. If the Ship-To Address for your loading dock remains available in FMS after Jan. 18, 2022, it has been pre-approved for larger palletized deliveries.
For new delivery center codes, submit a Delivery Code Request form.
Polytechnic campus
All Polytechnic campus business-related small package deliveries from Amazon, FedEx, UPS and other carriers will need to be delivered to Central Receiving for distribution by Materials Management to campus delivery centers as indicated on the shipping labels. For simplification, the delivery code will coincide with current mail code locations.
Large palletized shipments or oversized items may continue to be shipped to pre-approved campus loading docks.
With moving to the centralized receiving model, all previous requisition Building/Room No field values for Polytechnic have been removed, and new delivery center values have been added.
Requisition process
When placing orders in FMS Workday for delivery to the Polytechnic campus, departments will need to:
- Select the Polytechnic Central Receiving address as the Default Ship-To Address on the requisition: 7041 E Unity Ave, Mesa AZ 85212. To ensure correct address selection, search using the Building Abbreviation Code of RECVG and select the address that exactly matches this:
7041 E UNITY AVE CENTRAL
RECEIVING (RECVG) MESA, AZ
85212 United States of America
- Enter the delivery center code (departmental mail code) in the accounting worktag Building/Room No field.
- Delivery Center codes will begin with DC followed by the Delivery code and building abbreviation. Example: DC5080_ADMIN.
- Submit a Delivery Code Request form for new delivery codes.
Services
When a supplier will be on-site at an ASU location to provide the service, enter a note in the Memo to Suppliers field providing the address where the service will be performed. Example: All services to be performed at the following location:
ASU
1551 S. Rural Road
University Services Building/Room 2155B
Tempe AZ 85287
We appreciate your support during this transition. Please email Materials Management with any questions or comments.
Downtown Phoenix and West campuses
Amazon, FedEx, UPS and other small package carriers will deliver parcels directly to your campus location. You must provide suppliers with an exact ASU shipping address and specify the following details:
- Name.
- Department.
- Arizona State University.
- Street address.
- Room or suite number.
- City, state and ZIP code.
- Delivery code.
Please include your department delivery code in the address to expedite U.S. Postal Service delivery.
Expedited shipping FedEx
Federal Express is the university’s shipping vendor for all overnight, two-day and three-day shipping. You may use your department’s FedEx account number for any university-related expedited shipment. FedEx will be happy to come directly to your department to pick up your outgoing items on your account number.
If you want to verify that your FedEx account is set up under ASU’s discounted pricing or to create a new account, please contact FedEx Government Account Services at 800-645-9424.
Incoming freight
ASU Shipping and Distribution Services will accept authorized freight shipments addressed to Arizona State University. The freight bill or manifest will be checked for an accurate delivery address, contact information, carton count and condition of the shipment. These freight deliveries will then be scheduled for delivery to your campus location. Please contact 480-965-1083 or Materials Management with questions about incoming deliveries.
When a freight delivery is required, please use the following address:
Polytechnic Campus:
Arizona State University
7041 E Unity Ave
Mesa AZ 85212
Tempe Campus:
Arizona State University
734 W Alameda Drive
Tempe AZ 85282
West Campus:
Arizona State University
4701 W Thunderbird Road
Glendale AZ 85306
Be sure to include your contact information such as name and phone number so we can contact you to arrange delivery.
International shipping
There are times when you may need to ship or receive international items. When shipping international packages, you will need the following:
- Detailed manifest (list) of each container in the shipment which includes a description of each item and its value.
- This detailed manifest must be signed by the person shipping the package(s).
International shipments may require the assistance of the Customs Broker who is assigned to work with ASU. While most of the arrangements for this broker will be handled by ASU Procurement, there may be times when you may need to contact the broker directly. The ASU Customs Broker can be reached at:
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Company: Yusen-Logistics.
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Name: Alicia Mitchell.
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Phone: 310-347-1908.
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Email: Alicia Mitchell.
Locate a package
Please track your incoming parcel at the following locations:
If your tracked package shows that it has been delivered, please contact the following departments for additional information:
- Receiving: UPS, FedEx, DHL, Freight — Call 480-965-3772 or email.
- Mail Services: USPS — Call 480-965-9818 or email.
Information that would be helpful to assist us in locating your package includes the following:
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Tracking number.
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Carrier.
-
Location of sender.
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Date shipped or date expected or date received.
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Name/Address of Recipient.
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Name of the person who signed for the package.
Outbound freight
ASU Receiving is here to help you ship parcels anywhere domestically or internationally. For any shipments that contain hazardous materials, please contact Environmental Health and Safety for assistance.
If you have a parcel to ship domestically by ground or air, please contact Materials Management or call 480-965-1083 and we will pick it up and process it for you.
