ASU Police Forms and Records

Bicycle Release Forms must be completed in accordance with PDP 201-02. For inoperable bicycle locks, please complete the top portion of the form.

Clery Act Crime Reporting Form The information collected from these forms will be used to prepare a compilation of statistical crime data, which will be included in the Annual Security Report according to the federal Clery Act. It is the policy of Arizona State University to ensure victims and witnesses to crime are aware of their right to report criminal acts to the police and to report university policy violations to the appropriate office (e.g., student code of conduct violations to the Office of Students Rights and Responsibilities for their campus). However, if a reporting person requests anonymity, this request must be honored to the extent law permits. For complete information, please visit Jeanne Clery Act.

ASU Special Event Registry form must be completed to hold events on campus that meet the criteria and may require public safety considerations. For more information, contact the Special Events Coordinator at 480-262-2700. The related policy is PDP 202-01.

ASUPD Special Events Agreement is for use with special events on campus, which may require law enforcement powers or resources. Please submit the completed agreement to the Special Events Coordinator via Fax to 480-965-2111, interoffice to mail code 1812, or drop it off to the ASU PD in person. For more information, contact the Special Events Coordinator at 480-262-2700 or send an email. Please note: Agreements must be submitted a minimum of twenty-one (21) business days before the event.

Permit to Serve Alcoholic Beverages on Campus. An ASU alcohol permit is required when alcohol is served or sold on an ASU premise that does not have a state-issued liquor license. The permit request, proof of alcohol vendors’ insurance and, if required, the special event liquor license must be submitted by an ASU representative 15 business days before the event date. Please visit the Alcohol Permits webpage for more information or contact the Office of Risk Management with questions.

The Records Unit is the central repository for all police reports and related records. ASU PD participates in the Uniform Crime Reporting (UCR) Program, a Federal Bureau of Investigation (FBI) statistical publication.

Obtaining Copies of Case Reports:
Citizens wishing to obtain a copy of a releasable police report may request one via fax, by mail, online or in person. Victims of a criminal offense may receive one free copy of a report in which they are listed as the victim. (This does not include recordings or photos.) ARS 13-4401.19 defines victim. Standard fees apply to accident reports.

To process a request, please use the Public Records Request form and provide a report number (if available), date, time and location of the incident, or name(s) of the person(s) involved. Requests should be mailed to the mailing address listed above. Media members may email a Public Records Request form to Media Relations.

Processing time for records will vary depending on the nature of the incident and if the case is still under investigation. You will be contacted when the request is completed.

Fees:

Fees may be paid by check, money order or Visa / MasterCard. Checks and/or Money Orders should be made to Arizona State University. Cash payments will only be accepted when paid in person.

Request a public record from the ASU PD.

All components of ASU, including the ASU Police Department, are committed to enhancing public safety and quality of life and maintaining an environment conducive to quality education, individual privacy, diversity, and freedom of expression. Departments planning to install, modify, or upgrade systems shall first obtain a Safety and Security System Permit (SSSP) form issued through ASU ServiceNow. To properly submit your permit request, please select Hardware/Software (Estimate) in the Request category and New Installation/Removal in the Request subcategory when using the ServiceNow link.

SSSPs are governed by PDP 201-06; Please review our safety and security systems policy before submitting the required form. 

Please contact ISAAC and Transaction Services by email or by calling 480-727-1327 with questions or to assess your facility’s electronic safety and security systems needs.

For general questions about the ASU Police Department forms, call 480-965-0771.