Business and Finance.

Vendor Setup

New Vendors

The Advantage Helpline is responsible for processing new vendors and making changes to existing vendors.

A Vendor Entry (VE) document must be processed if the vendor is not set up in the Advantage Vendor Tables. Instructions on creating and processing a VE document can be found in the Vendor Entry Document booklet. Once a VE entry is complete, the requesting department must email, fax or send via campus mail a copy of the VE and accepted backup documentation to the Advantage Helpline. Please note that documents containing Social Security Numbers should not be sent via email.

The standard processing time for vendor entries is 24 hours after the requesting department has submitted the VE document and backup to the Advantage Helpline. Please allow this period before inquiring about the status of vendor documents. A department can check the vendor tables (VEN2 by vendor number and VNAS by vendor sort name) to determine if a vendor entry has been processed. VE documents will not be processed until all requirements are satisfied.

All ASU-affiliated individuals (faculty, staff and students) are entered on the vendor table using their ten-digit Affiliate ID number. ASU employees are required to use their department name and mail code rather than their home address. ASU students may use either their department name and mail code or their home address.

 

Contact the Advantage Helpline

Phone: 480.965.2334
Fax: 480.965.2625
Mail Code: 5812
Email: AdvantageHelp@asu.edu


Additional Information: