Facilities CVD-19 guide

May 20, 2020
Sun Devil Fitness Center lobby area

General facility guidelines

Facilities guidelines will differ by facility type and will depend upon on-campus activities returning in a phased approach. As the on-campus presence increases, we will focus on physical and temporal distancing and safety precautions.

ASU facilities

Athletic venues

ASU will adhere to the guidance provided by NCAA and the PAC-12 conference. These policies will be provided once they are finalized.

Classrooms

Pending Provost guidance.

Dining facilities

Dining facilities will adhere to these guidelines:

  • Disposable, prepackaged utensils will be used.

  • Extended hours or shifts necessary to meet the slower servicing times in conjunction with the anticipated demand by the on-campus population.

  • Grab-and-go is encouraged and may become mandatory, depending upon the current condition.

  • Physical distancing lines will be designated with floor markings.

  • Reduce or eliminate seating at dine-in options to ensure a 6-foot physical distance.

  • Sneeze guards will be placed between cashiers and customers; and between patrons and food preparation.

  • There will be no buffet service.

  • Touchless payments will be used at all locations.

Event Space

Pending Cultural Affairs team guidance.

Housing

ASU has consulted several sources in determining safe room configuration and has received endorsement by the Maricopa County Medical Director of Disease Control and the Centers for Disease Control and Prevention Career Epidemiology field officer.

To adhere to these recommendations, ASU will reduce occupancy thresholds, and reserve a portion of rooms for students who require isolation.

Laboratories and research spaces

Research activities that cannot be conducted remotely will begin on-campus in a measured approach, which allows for the development and review of plans to ensure research can be conducted safely. These research activities are in addition to the critical research activities that have continued on-campus throughout remote operations. The following actions will be undertaken to ensure lab personnel safety:

  • Each laboratory will develop occupancy maps of their work areas. The maps will detail how many people can occupy each room based on the ability to maintain social distancing or wear appropriate personal protective equipment to mitigate risk to all occupants.

  • Individual laboratories will determine shift lengths and schedules of their personnel to minimize the number of people in any one room.

  • No associated lab will be reopened without approval by the college/unit/department designated official. Research activity proposals will be reviewed and approved by the Chair and Dean. The On-Campus Research Oversight Committee is available to provide additional guidance and direction as needed for particularly complex research operations and to ensure consistency between units to the extent possible.

  • Principal Investigators will prepare lab management plans for work that must occur on-campus.

  • Signage will be placed on each laboratory door listing the maximum occupancy and the required personal protective equipment to be worn.

Laboratory ramp-up guidance

Leased spaces

ASU will follow the protocols described for the appropriate facility type in facilities where ASU is the lessee. In facilities where ASU is the lessor, ASU will review the occupant’s requirements and implementation plans.

Office spaces

Employees in office spaces will maintain a physical distance of 6 feet from others. Several actions will be taken to ensure this is possible:

  • All conference rooms and enclaves will be labeled with a maximum-occupancy sticker, based upon a calculation that allows for 6 feet between each occupant.

  • Each unit will evaluate its current cubicle configurations to ensure that no two individuals are seated within 6 feet of one another. If a distance of 6 feet is not possible, supervisors will consider options such as alternating on-campus days, staggered schedules, and continued remote work to ensure distance is maintained.

  • Physical barriers will be kept to a minimum and used only where a visitor-to-employee interaction exceeds five per hour.

Common Areas

Break areas

These areas should be used only for cleaning dishes, getting water, preparing food, etc. Maintain a physical distance of 6 feet from others in break areas and kitchen spaces. Individuals are encouraged to eat at their desk or another area where they can maintain physical distancing.

Computer labs

Computer lab users will maintain a physical distance of 6 feet from others. Signs will be placed on computers that are not available for use. All keyboards will be wiped down after each use.

Outdoor spaces

Signs will be placed in all outdoor seating areas as reminders about social distancing and face-covering guidelines. No furniture will be removed from campus at this time.

Study spaces

All study rooms will be labeled with a maximum-occupancy sticker, based upon a calculation that allows for 6 feet between each occupant.

Traffic Control

Elevators

Elevators will require face coverings. All elevators will have a maximum occupancy of four occupants per ride. Individuals are encouraged to sanitize their hands after touching elevator buttons.

Entryways

No queuing of individuals at entryways is possible to meet the volume of individuals requiring building access. It is the responsibility of individuals to keep appropriate distance while entering and exiting facilities.

Hallways and corridors

As interactions in hallways and corridors do not exceed 15 minutes, face coverings are not required but are encouraged.

Stairwells

As interactions in stairwells do not exceed 15 minutes, face coverings are not required but are encouraged. Handrails and railings will be cleaned twice daily. Individuals are encouraged to sanitize their hands after stairwell use.

Facility cleaning protocols

Disinfection process

Only disinfectants registered by the U.S. Environmental Protection Agency for COVID-19 may be used to disinfect surfaces. Cleaning with soap and water will enhance disinfection by removing dirt, germs and other impurities from surfaces. Routine disinfection also may be accomplished using either a bleach or alcohol solution per Centers for Disease Control guidance.

Care should be used when handling any disinfectant to avoid chemical exposure and contact with incompatible chemicals. Staff is required to follow manufacturer instructions related to the cleaning process and the use of personal protective equipment.

Custodial Services

Each facility will be cleaned and disinfected before reopening the space to ASU community members. Custodial staff will communicate when each area has been disinfected.

Following the initial disinfection process, custodial staff will disinfect high-contact surfaces at least twice daily. Private offices and desks will be cleaned and disinfected once per week. Cleaning supplies will be provided for employees to clean computers, phones and other individual-use desktop equipment. ASU will provide training, when available, on proper cleaning and disinfection procedures. ASU also will supply personal protective equipment when a specific cleaning method requires it.

Certain ASU facilities are not cleaned by custodial staff due to security restrictions, sensitive equipment or hazardous materials. ASU personnel will be provided with cleaning supplies to disinfect the following facility types:

  • Campus shuttles, ASU vehicles and carts.

  • Data and computing centers, technology studios.

  • Private offices and individual workspaces.

  • Research laboratories.

  • Workshop and maintenance areas.

CDC guidelines will be followed to ensure proper decontamination of areas following confirmed cases of COVID-19.

Location-specific cleaning and disinfection protocols

Administrative offices and cubicles

To avoid disruption, custodial staff will not clean or disinfect computer mice, keyboards, personal items and other equipment in private offices and workspaces. Disinfection supplies will be provided to employees for use in disinfecting their workspaces. Employees also may request protective gloves and safety glasses if required for the disinfectant used.

Athletic areas: gyms, dance and multi-purpose areas

ASU Athletics and fitness facilities will prepare cleaning and disinfection plans for the following areas:

  • Cardio equipment.

  • Courts: basketball, racquetball, etc.

  • Hydrotherapy tub, hot tub and pool areas.

  • Strength-training equipment.

According to the CDC, the typical maintenance and disinfection of swimming pools, hydrotherapy tubs and hot tubs using chlorine or bromine are sufficient to address COVID-19. CDC guidance also indicates that outdoor areas generally require only standard routine cleaning without disinfection.

Custodial staff will clean and disinfect dance studios and multi-purpose areas. Particular attention will be paid to the floor and other unique high-contact surfaces in these areas.

Campus shuttles

Custodial disinfection services are not provided for campus shuttles. Instead, shuttle staff will disinfect high-contact surfaces, including seats and handrails after every trip. Shuttle interior surfaces also will receive a monthly fogging treatment.

Classrooms, teaching laboratories and auditoriums

Custodial staff will regularly clean classrooms, teaching laboratories and auditoriums. Custodial staff will disinfect high-touch surfaces within these spaces at least twice daily during times that classes and other events are held. Every effort should be made to schedule classes to allow enough time to disinfect high-touch surfaces within the space adequately. Cleaning and disinfecting supplies will be provided at or near every entrance to classrooms. Instructors, teaching assistants and students are encouraged to disinfect their personal space within classrooms and teaching laboratories before and after use. Disinfection includes wiping down commonly touched surfaces with a disinfectant while wearing personal protective equipment recommended for the type of disinfectant used.

Students are encouraged to wash their hands before and after every class or teaching laboratory.

Common areas: student unions, service areas, elevators, entrances and patios

High-contact surfaces in these spaces will be disinfected at least twice daily by custodial staff. Additional disinfection of high contact surfaces in these areas may be required during high-activity times. Peak hours may require disinfection every two to four hours or possibly after each use. Local staff should monitor the area’s activity and adjust disinfection frequency as needed. Leaders have developed site-specific cleaning and disinfection plans for student unions and centers.

Computing areas: computer, data and technology centers

Site owners are responsible for disinfecting computing labs and technology centers with disinfectant materials. Custodial services will provide site owners with disinfectant spray, disinfectant wipes, and hand sanitizer stations. If custodial services is unable to provide supplies, site owners may purchase supplies through the typical procurement processes. Site owners or operators will disinfect computing labs per the disinfection guidelines for computer labs. Please review the guidelines for returning borrowed computer equipment.

Dining areas and kitchens

Employees should clean and disinfect dining tables, condiments, self-service areas, and high-contact surfaces in each dining hall between each use. Clean and disinfect kitchen equipment, utensils, food preparation and other contact surfaces after each use. Disinfectants approved for food preparation surfaces must be used.

Health services

Clinicians and custodial staff will clean and disinfect with hospital-grade disinfectants. Exam rooms will be disinfected after each patient. Reception and waiting areas will be disinfected at least twice daily. Additional disinfection may be required depending on the activity and whether a person with COVID-19 was seen at the clinic.

Research laboratories

Due to the hazards present in many research laboratories, local personnel are responsible for cleaning and disinfecting these spaces. Cleaning and disinfection guidance is available. Laboratory personnel should increase the disinfection frequency of commonly touched surfaces in shared laboratory spaces to at least twice daily. The Laboratory ramp-up checklist and associated Laboratory ramp-up guidelines can assist. Researchers and laboratory personnel are encouraged to develop plans and disinfection schedules for their specific areas.

Depending on custodial staff security access, services may include trash removal, and cleaning and disinfecting low-hazard areas.

Residential halls

Custodial staff will clean and disinfect room interior surfaces, such as appliances, door hardware, furniture, light switches, mattresses, and restrooms before check-in. Students will be responsible for cleaning and disinfecting their own spaces after they move in.

High-contact surfaces in common areas will be disinfected at least twice daily by site owners or custodial staff.

Restrooms, locker rooms and showers

Custodial staff will regularly clean restrooms, locker rooms and showers. High-contact surfaces in high-activity areas such as auditoriums, dining areas, fitness centers and residential halls will require additional disinfection, especially during peak hours. Peak hours may require disinfection every two-to-four hours or possibly after each use. Local staff should monitor the area’s activity and adjust disinfection frequency as needed.

Shop and maintenance areas

Custodial disinfection services are not provided in workshop and maintenance areas, such as abrasive blasting, grounds-keeping, recycling, spray painting, waste management, welding and woodworking. Site staff will be responsible for cleaning and disinfecting high-contact surfaces in these spaces.

Vehicles and carts

Custodial disinfection services are not provided for campus vehicles or carts. Drivers and passengers are responsible for cleaning and disinfection after each trip. Review the Vehicle disinfection guidelines for more information. Drivers and passengers are encouraged to wear cloth face coverings and ensure physical distancing when possible.