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Emergency Evacuation Compliance Guidelines

Emergency Evacuation Compliance Guidelines

 

INTRODUCTION AND SCOPE

Arizona State University (ASU) has facilities of various occupancies including academic, assembly, business, health care, office, residential, and correctional. Each facility must have a plan to evacuate the structure in case of an emergency. This plan must not only be effective for the facility in question, but also must coincide with the campus evacuation plan in the event that the campus needs to be evacuated.

The following guideline has been prepared for university faculty, staff, and students who generally populate the campus facilities on a daily basis. The primary objective is to have a plan for safe evacuation and accountability of all occupants from facilities. Depending on the facility and occupancy, once an emergency evacuation plan has been established, training of staff and practice drills must be regularly conducted.

REQUIREMENTS

General Requirements
If a facility needs to be evacuated because of a fire, bomb threat, earthquake or any life-threatening situation, there must be an established meeting place or a safe haven for ensuring occupant accountability. Occupants of each facility should have a working knowledge of notification capabilities of the facility. All university facilities that require a fire alarm system are directly tied into the university police’s dispatch center. However, it is important to call 911 to notify ASU Police that a real life threatening condition does exist to minimize any delays in appropriate emergency response.

All facilities should have a written emergency evacuation plan and the following are minimum topics that must be addressed in any emergency evacuation plan.

  • Duties and responsibilities.
  • Specific information and procedure on activating the facility's fire alarm system, notification of occupants as well as activating the 911 system.
  • The facility floor plan layout (the exit system layout, location of fire protection systems and fire extinguishers, safe areas of refuge in the facility, special conditions or pertinent information related to emergency egress).
  • Issues related to persons with disabilities.
  • Pertinent contact information and emergency telephone numbers.
  • Accountability (meeting place after exiting the facility to account for everyone).
  • A representative to provide the emergency responders with vital information related to the emergency and any person/s that may still be inside the facility.
  • A checklist to follow to ensure a safe and efficient evacuation.

Assembly Occupancies
Assembly occupancies are areas of a facility that are designed to accommodate 50 or more people. Facilities may be classified as assembly buildings when the entire building or majority of the facility is designed to accommodate 50 or more people in each area. The following guidelines are designed to ensure compliance of applicable codes for emergency evacuation in assembly occupancies:

  1. Each occupancy area must have trained crowd managers or crowd manager supervisors at a ratio of 1 for every 250 occupants.
    All staff must be trained and drilled in their duties and responsibilities related to emergency evacuation.
    All staff must be trained in the proper use of portable fire extinguishers, have knowledge of the facility’s fire protection systems, and know how to activate the facility fire alarm system.
    In theaters, auditoriums and other similar occupancies where there are non-continuous programs, an audible announcement shall be made prior to the start of each program to notify occupants of the location of exits.
  2. There must be one staff member to advise emergency personnel of vital information related to the emergency and any person unaccounted for at the assembly location (e.g., ASU Police and/or Tempe Fire Chief).

Health Care and Childcare Occupancies
Health care and childcare occupancies are required to maintain compliance of fire and safety codes to sustain their certification and license to operate. The following guidelines are designed to facility code compliance:

  1. A written evacuation plan must be available to all staff responsible for evacuating the facility. Each staff member must also be trained and drilled in accordance with the evacuation plan.
    At minimum, drills must be conducted quarterly on each shift for health care facilities and monthly for child care facilities.
    All staff must have basic knowledge of the facility’s fire protection systems and know how to activate the facility’s fire alarm system. Staff members must also be trained on the use of fire extinguishers.
  2. There must be one staff member to advise emergency personnel of vital information related to the emergency and any person unaccounted for at the assembly location (e.g., ASU Police and/or Tempe Fire Chief).

Detention and Correctional Occupancies
Facilities used for detention, including jails or reformatories, where personal liberties are restrained must comply with the following:

  1. A written evacuation plan must be available to all staff responsible for evacuating the facility. Each staff member must also be trained and drilled in accordance with the evacuation plan.
    All staff must have basic knowledge of the facility’s fire protection systems and know how to activate the facility’s fire alarm system. Staff must also be trained on the use of fire extinguishers.
  2. There must be one staff member to advise emergency personnel of vital information related to the emergency and any person unaccounted for at the assembly location (e.g., ASU Police and/or Tempe Fire Chief).

Residential Occupancies
University residential occupancies include any facility approved and designed as living quarters. The following guidelines help assure a safe and effective emergency egress.

  1. Each residential facility must have a written emergency evacuation plan. All staff must be instructed and drilled in the duties they are to perform related to this plan.
    Drills in emergency evacuation must be conducted quarterly covering such points as the operation of the alarm system, alerting guests, and a study of instructions for emergency duties. (At least one drill will be a no-notice drill conducted by EH&S).
    There must be a meeting place of safe refuge established with a backup location for accountability for all staff, residents, and guests of the residence.
  2. There must be one staff member to advise emergency personnel of vital information related to the emergency and any person unaccounted for at the assembly location (e.g., ASU Police and/or Tempe Fire Chief).

APPLICABLE REGULATIONS

  • International Fire code Chapter 4 (2003 edition)
  • 29 CFR 1910 Subpart E
  • 29 CFR 1910 Subpart C
  • Arizona Administrative Code R4-36-201 et seq.

UNIVERSITY DOCUMENTATION AND MANUALS

Arizona State University Fire Protection and Safety Plan
Arizona State University Policies and Procedures

This guideline is provided as a general guideline for emergency evacuations and does not cover all code compliance. If you have any questions or concerns, or need additional information, contact the ASU Fire Marshal at 480.965.1823 or e-mail EHS@asu.edu.