Contractors and suppliers

Oct 16, 2020

ASU requirements for contractors and suppliers

The health and safety of everyone on ASU campuses are of utmost importance. The university will maintain campus development and operations while following the guidelines and restrictions issued by federal and local authorities.

ASU expects its contractors and suppliers, and all of their subcontractors and employees, who visit or work at an ASU campus or facility to make health and safety a priority and reduce COVID-19 risks to the greatest extent possible.

ASU requires all contractors and suppliers, and their subcontractors and employees, to conduct a daily health assessment for COVID-19 before the employee comes onto any ASU property. The daily health assessment should, at a minimum, answer these questions:

  1. Do you feel sick?

  2. Do you have a fever?

  3. Have you been around someone that has been diagnosed with COVID-19 or asked to quarantine by a health professional?

  4. If you answer yes to any of these questions, it’s best to stay home. Contact your healthcare provider of symptoms if you believe they are related to COVID-19.

ASU may request employees of on-campus contractors and suppliers to participate in its randomized testing program. Any employee of an on-campus contractor or supplier that does not comply with the randomized testing program protocols will be asked not to visit campus until the employee has met the testing requirements.

In addition, contractors and suppliers are expected to comply with the following:

  • Adopt effective protocols that follow updated guidance by local authorities, the Centers for Disease Control and Prevention, and the Occupational Health and Safety Administration.
  • Educate employees on how to reduce COVID-19 risks, such as not touching their faces, frequent hand washing, applying hand sanitizer, and covering coughs and sneezes.
  • Establish markings and barriers where applicable to promote physical distancing.
  • Follow all restrictions and guidelines for international, intrastate, regional and local travel. Refer to CDC State and Territorial Health Department Websites and Travelers Prohibited from Entry to the U.S. for more information.
  • Maintain a clean workspace at any ASU campus or facility, including the disinfection of equipment, tools, common areas and bathrooms.
  • Notify ASU Facilities Development and Management at 480-965-3633 with locations where an employee suspected or confirmed to have COVID-19 has visited.
  • Practice good hygiene habits: frequent hand washing, covering coughs and sneezes.
  • Practice physical distancing, maintaining 6 feet from others to the greatest extent possible. Refer to CDC guidance.
  • Provide and require everyone to wear face coverings at all times while working at any ASU campus or facility. Everyone is required to wear a face covering while in ASU buildings. Face coverings will also be required at outdoor community spaces where physical distancing is not possible.
  • Require all employees who become ill or experience COVID-19 symptoms to leave ASU immediately, contact their supervisor, and seek medical attention.
  • Require all employees suspected or confirmed to have COVID-19 or care for a family member with COVID-19 to self-isolate until cleared by medical authorities.

ASU reserves the right to request written documentation to validate compliance with ASU policies, including the requirements above.

For additional questions about exposure management, suppliers and contractors may email ASU’s Employee Wellness Exposure Management team or call 480-727-6517. The Employee Wellness Exposure team is available seven days a week, from 8:00 a.m. to 5:00 p.m. Please leave your name and phone number only. Do not provide additional details in an email or voice mail. A team member will contact you promptly.

ASU offers Community of Care training to contractors and suppliers through ASU Continuing Education. All contractors and suppliers are encouraged to complete this training, which provides information about personal hygiene, cleaning, disinfection, and ASU’s efforts to prepare our campuses. Please be aware that the Community of Care training is being offered to contractors and suppliers by ASU as a courtesy. The Community of Care training by no means replaces, supplements or serves as an alternative to any requirements a contractor or supplier must meet to fulfill its legal or regulatory obligations. ASU is unable to issue official certificates of completion to contractors and suppliers at this time.

Additional questions

ASU has experts providing evidence-based guidance for keeping students, faculty and staff safe on campus.
Visit the COVID-19 FAQ or fall 2020 webpages for more details. Please email us about facilities and
operational questions. All ASU employees must take the Community of Care training for employees.